Vote: approved

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15. ACCEPT GRANTS AND OTHER ASSOCIATED REVENUES FOR THE ADULT PROBATION DEPARTMENT FOR FY 2009-10 Accept the FY 2009-10 grants and other associated revenues for the Adult Probation Department of the Judicial Branch. The indirect cost rate as of July 2009 is 10.0% as approved by the Department of Finance. Some of the grants for FY 2009-10 do not allow the indirect cost recovery as reflected in the funding agreements. The status of indirect costs for each grant is noted on the attached summary sheets. For FY 2009-10 we anticipate accepting twenty new awards for Grant Fund revenue of $7,451,442 and carrying over Grant Fund revenue balances of $584,529 on seven previously accepted awards. On the new awards, indirect costs on eligible expenditures are estimated to be $694,653 with $309,339 of indirect costs recoverable and $385,314 unrecoverable. In addition, approve an increase to the FY 2009-10 Adult Probation (110) Adult Probation Grants Fund (211) Operating (0000) revenue and expenditure appropriation in the amount of $3,558,914. This increase is necessary because actual grant funding to be received is more than anticipated and budgeted. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation and, therefore, expenditures of these revenues are not prohibited by the budget law. This budget adjustment does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. Administrative Order #95-50, approved by Presiding Judge Robert D. Myers on June 29, 1995, adopted for the Judicial Branch a policy for the administration of grant funding. The policy is identical in form and substance to policy A2502 "Policy for Administering Grants" and all revisions adopted by the Board of Supervisors for all County departments. The policy states that the Presiding Judge will make a presentation to the Board of Supervisors on an annual basis of the Judicial Branch's grants. A summary of each grant has been prepared in accordance with the provisions of the policy. All supporting documents are electronically attached to this agenda. (C-11-10-008-G-00)

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20. EXCEPTION TO THE TECHNOLOGY FINANCE PROGRAM FOR PURCHASE OF COMPUTER PROJECTORS Approve an exception to the Technology Finance Program (TFP) to allow the Adult Probation Department to purchase three computer projectors through a one-time expenditure of funds in the Adult Probation grant fund (211). The total cost is estimated not-to-exceed $3,000.00. Adult Probation received Fill the Gap funds for fiscal year 2010 which includes funding to replace three computer projectors that are used in the Staff Development unit. The original projectors are several years old, no longer operational and are not cost effective to repair. The Fill the Gap award was accepted by the Board of Supervisors at the meeting of January 27, 2010 on agenda C-11-10-008-G-00. (C-11-10-010-M-00)

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