Vote: approved

Item Text

8. SOLE SOURCE CONTRACT WITH MARSHALL & SWIFT Approve a new five (5) year sole source contract with Marshall & Swift in the amount of $805,508 for the purchase and use of Marshall & Swift data, software and services. The County may, at its option and with the agreement of the Contractor, extend the term of this Contract for additional terms up to a maximum of five (5) years. The Assessor’s Office is required to produce property values based on income, cost and market approach. Marshall & Swift is the only vendor that has a proprietary cost database, software and service for Maricopa County. Marshall & Swift provides data, software and services which allows Maricopa County access to unique building cost information used in the Assessor’s Office property valuations process. The following are the products, software and services requested in this new sole source contract. • Multiple Valuation Platform (“MVP”) for Segregated and Square Foot data, software, licensing and services for both commercial and residential properties. • Marshall Valuation Services (“MVS”) data licensing and manuals with monthly updates • Commercial Cost Explorer (“CCE”) data licensing and manuals with monthly updates • Commercial Estimator 7 / Agricultural Estimator (“CE7/AG”)data licensing with quarterly updates • Residential Cost Handbook (“RCH”) data licensing and manuals with quarterly updates • Resident Cost Explorer (“RCE”) data licensing and manuals with quarterly updates • Residential Estimator 7 (“RE7”) data licensing and manuals with quarterly updates • Live On-Site and Virtual training provided by Marshall & Swift Marshall & Swift is the only provider of this unique building cost data used in the Maricopa County Assessor’s Office. We are currently reaching the end of previous Board approved five year sole source contract managed by the Arizona Department of Revenue. They have informed the Assessor’s Office they would not be managing the Marshall & Swift contract moving forward. This new sole source contract gives Maricopa County Assessor approval to continue to use the data, software and service provided by Marshall & Swift. Funding for the increased cost of this new Sole Source contract with Marshall & Swift was put in Non-Departmental by OMB for FY12. (C-12-12-007-M-00)