Item Text

10. GRANT FOR NATIONAL CRIMINAL HISTORY IMPROVEMENT PROGRAM AND EXCEPTION TO PURCHASING FREEZE AND TECHNOLOGY FINANCE PROGRAM 1. Approve receipt of grant funds from the Arizona Criminal Justice Commission (ACJC) for the National Criminal History Improvement Program in the amount of $265,880. These grant funds are provided to enhance efforts to improve criminal history records and information. This grant agreement, ACJC number NCP-10-116, will commence on October 1, 2009 and will terminate on September 30, 2010. In accordance with the agreement, paragraph 26, these funds will not be used for any indirect or administrative costs that may be incurred by the Maricopa County Attorney’s Office or Maricopa County for the administration of this grant. Thus, the grant allows a 0% rate for indirect costs, or $0 that may be incurred for the administration of this grant. The Maricopa County Department of Finance has calculated the County Attorney’s composite indirect cost rate at 14.4%, or $38,287. The recoverable indirect cost of administering this grant is $0 and the non-recoverable indirect cost is $38,287. The Maricopa County Attorney recognizes that acceptance of these funds requires local match participation of 20% or $66,470 which will come from a portion of the salaries and benefits of FY 2009-2010 funded positions appropriated in the County Attorney’s (190) General Fund (100) and Fill the Gap fund (221). Authorize the Chairman of the Board of Supervisors, or designee, to sign all documents related to this award. Grant revenues are not "local revenues" for the purpose of the constitutional expenditure limitation, and therefore expenditure of the funds is not prohibited by the budget law. 2. Approve an exception to the Maricopa County purchasing freeze and the Technology Finance Program (TFP) to allow the County Attorney to purchase two servers, one virtual array, and hard drives to be used in conjunction with the re-design on the County Attorney disposition reporting system. The servers will be purchased using a portion of the funding received through this grant. The blade servers, accompanying software and accessories are compatible with the County platform. This is a one-time grant-funded purchases and no future automatic replacement of these blade servers from the general fund will be expected by the County Attorney. This award agreement is in the amount of $332,350 and is comprised of $265,880 in Federal dollars awarded to the Arizona Criminal Justice Commission by the U. S. Department of Justice under CFDA 16.554, and award number 2009-RU-BX-K037, and $66,470 in local match. These funds will be used to enhance and upgrade the County Attorney’s existing computerized criminal history disposition system. The matching funds will come from a portion of the salaries and benefits of PCN 16090 appropriated in the County Attorney’s (195) Fill the Gap Fund (221), and PCNs 19382 and 33565 in the County Attorney's (190) General Fund (100). This grant will expire at the end of the award period unless prior written approval for an extension has been obtained from the Arizona Criminal Justice Commission. Payment of these grant funds are conditioned upon the availability of funds appropriated for the payment of such obligation. Approval of the purchasing freeze and TFP exemption for the purchase of the blade servers will allow the County Attorney to replace an old and obsolete PA-RISC based server. Replacing it is imperative, as it’s end of life is approaching. The new server will provide far greater performance and will support an anticipated higher user load. (C-19-10-011-G-00)