Vote: adopted

Item Text

28. ESTABLISH A NEW PROJECT IN THE TECHNOLOGY CAPITAL IMPROVEMENT FUND (460) ENTITLED “ENTERPRISE RESOURCE PLANNING SYSTEM” (ERPS). Approve a non-recurring fund transfer from the General Fund County Improvement Fund (445) to the Technology Capital Improvement Fund (460) in the amount of $7,249,964. This transfer is required to fund the Enterprise Resource Planning System project in full. In accordance with A.R.S. 42-17106(B), authorize the following amendment to the Five-Year Capital Improvement Program: a) Increase the FY 2014 expenditure authority in Non Departmental (470) General Fund County Improvement Fund (445) Non Recurring Non Project (0001) by $7,249,964 for the fund transfer. b) Increase the FY 2014 revenue authority in Non Departmental (470) Technology Capital Improvement Fund (460) Non Recurring Non Project (0001) by $7,249,964 for the fund transfer. c) The fund transfer requires offsetting expenditure and revenue adjustments in FY 2014 Eliminations (980) Eliminations Fund (900) Non Recurring Non Project (0001). d) Decrease FY 2014 expenditure authority in Non Departmental (470) Technology Capital Improvement Fund (460) Project Reserve (PRSA) by $2,250,000; and decrease the 5-year Project Reserve budget by an additional $18,000,000 (total decrease of $20,250,000) to a 5-year total in Project Reserve of $45,708,533. e) Decrease FY 2014 expenditure authority in Non Departmental (470) Non Departmental Grant Fund (249) Non Recurring Non Project (0001) by $2,715,503. f) Increase FY 2014 expenditure authority in Non Departmental (470) Technology Capital Improvement Fund (460) Enterprise Resource Planning System (ERPS) by $4,965,503 with a new total project budget of $27,499,964. These actions will have a county-wide net impact of zero. These actions do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. Also, direct the Office of Management and Budget to increase the operating budget for the support of the new Enterprise Resource Planning System in the amount required annually for CGI to provide the contracted maintenance and hosting services in the appropriate fiscal years as the new system’s modules are brought online. (C-20-14-016-M-00)