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3. AMENDMENT TO MOU AND ADDENDUM WITH THE SECRETARY OF STATE FOR HELP AMERICA VOTE ACT FUNDS Approve Amendment No. 2 to Memorandum of Understanding (MOU) and Addendum No. 2, between the Board of Supervisors’ (BOS), and the Secretary of State for Help America Vote Act Funds. This MOU only changes the termination date of the Agreement from the "end of the Federal Fiscal Year 2010", and inserts the new termination date of the "end of of the Federal Fiscal Year 2016." (C-21-06-001-M-02)

Vote: approved

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14. REVENUE AND EXPENDITURE FOR MAINTENANCE OF VOTING EQUIPMENT Approve an amendment which requests receipt of grant funding pertaining to the approved Memorandum of Understanding (MOU) and Addendum Number 1, between the Board of Supervisors (BOS), the State of Arizona, and the Secretary of State (Agenda Number C-21-06-001-M-00), which outlines how the BOS and the County Recorder will be responsible for the County's compliance with the agreement and reporting requirements in return for Helping America Vote Act (HAVA) funds for its purchase of qualifying voting systems, equipment, external labor or other HAVA qualifying items. The funds will be used for maintenance on Insight Optical voting machines and 400C vote counting equipment and software license fees for BPS and WinEDS software. The amendment awards $223,650 for FY 2012, $167,737 in FY 2013, and $111,825 for FY 2014. The Department requests an increase to Election Grant Fund revenue (248) HAV9 grant for FY 2016 for the full amount of $503,215.50, and increase the expenditure in the Elections Department (210) Elections Department Grant (248) by same amount. The grant funds, $503,215.50, may not be expended for any indirect costs which may be incurred. The department's indirect cost rate for FY12, FY13, and FY14 are 56.2%, 48.7%, and 55.8% respectively. The recoverable indirect cost of administering this grant is $0; the non-recoverable indirect cost is $269,777.81. Grant revenues are not "local revenues" for the purpose of the constitutional expenditure limitation, and therefore expenditure of the funds is not prohibited by the budget law. This budget request does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-21-06-011-0-02)

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