Vote: approved

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45. ACCEPT AMERICAN RECOVERY AND REINVESTMENT ACT EARLY HEAD START EXPANSION GRANT FUNDS Approve the acceptance of American Recovery and Reinvestment Act (ARRA) grant funds from U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), in the not-to-exceed amount of $1,910,595 for the purpose of expanding the Early Head Start services provided by the Maricopa County Head Start Zero-Five Program. The term of the grant is for two years, September 30, 2009- September 29, 2011. Funding is requested and provided annually, with first year’s funding term September 30, 2009 through September 29, 2010. This first year’s funding includes one-time start up funding in the amount of $431,204. The sub-recipient (delegate agency) of this grant receives $547,496 of the first year funds, including start-up funding. Additionally, food contracts, equipment, and renovations totaling $138,800 are not included in the indirect calculation. The Human Services Department current negotiated DHHS indirect rate for FY2008-09 is 15.2% while the FY2009-10 indirect rate is 18% (pending negotiation). The estimated recoverable indirect expenses are $161,539 and the estimated unrecoverable indirect expenses are $29,757. Grant indirect expenses may be incurred by the Human Services Department or Maricopa County for the administration of this grant, although administrative expenses may not exceed 15% of the total project cost (federal and non-federal in-kind match). These funds will enable Maricopa County and its delegate agency to serve 118 additional low-income pregnant women and children 0-3 years of age and their families, and create 24.5 new positions. The budget request will include revenues and expenditures of $1,910,595. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. On May 8, 2009, Maricopa County Head Start Zero-Five Program received notification that we were eligible to apply for ARRA Early Head Start Expansion funding, with applications due July 9, 2009. The purpose of this funding is to support an increase in the enrollment of additional children as well as create new teacher and other positions in Early Head Start programs. A total of $12,950,000 is allocated for Arizona and Maricopa County’s application competes for this funding. Eligible applicants include both existing Early Head Start grantees in Arizona as well as other entities that want to become a new Early Head Start grantee. These ARRA funds will serve 118 additional low-income pregnant women and children 0-3 years of age that live in Maricopa County, outside of the City of Phoenix (72 will be served in the East Valley in Mesa, Tempe, Chandler and Guadalupe, and 42 children in the West Valley in Glendale, Buckeye and Surprise). At the end of May 2009, there were 228 children on the waitlist for Early Head Start services. Both center and home-based services will be provided (48 in center-based and 36 in home-base). A total of 24.5 new jobs will be created (17 teaching positions and 7.5 other positions). Several existing and new community partners, including faith-based organizations, municipal community centers, social service agencies, and public schools, will be providing classroom space at free or reduced rental rates to support this program expansion. Please see the attachment "2010 ARRA EHS EXPANSION AGENDA ATTACHMENT.doc" for additional information. The grant includes a 120-day start-up period to allow for the purchase of classroom materials, construction of playgrounds and completion of minor building renovations, classroom set-up and licensing, recruitment and enrollment of families, and staff recruitment and training. The total federal funds require a non-Federal Share (NFS) match of $477,649, or 25 percent. We provide this match through in-kind contributions. The grant application states that a waiver to the NFS requirement of the start-up funds may be requested. We plan to request this waiver, which equals $107,801. If the waiver is approved, our adjusted non-Federal Share requirement will be $369,848. The grant and matching funds do not include any Maricopa County General Funds. (C-22-09-153-G-00)

Vote: approved

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41. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR EXPANDED EARLY HEAD START SERVICES USING AMERICAN RECOVERY AND REINVESTMENT ACT GRANT FUNDS Approve a Contract for Early Head Start services between Catholic Charities Community Services and Maricopa County through its Human Services Department, in the not-to-exceed amount of $408,111. The purpose of this Contract is to provide comprehensive child development and family support services to an additional 46 low-income pregnant women and children 0-3 years of age and their families in western Maricopa County. The term of the Contract is from November 1, 2009 through September 30, 2010. Funding for this Contract is provided by an American Recovery and Reinvestment Act (ARRA) grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, which was approved by the Board of Supervisors on September 2, 2009 (C-22-09-153-G-00). The contract requires Catholic Charities to provide a 25 percent match (non-federal share) as their contribution to the program. This contract does not impact any County general funds. The total expansion grant period is November 1, 2009 through September 30, 2011. Funding from this grant is provided annually; the first year’s funding ends September 30, 2010. It is expected that a second year of grant funding will be awarded and this contract with Catholic Charities will be amended to reflect additional federal funding at that time. (C-22-10-040-3-00)

Vote: approved

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69. ADMINISTRATIVE CORRECTION REGARDING THE EARLY HEAD START EXPANSION AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) GRANT FUNDS Approve an Administrative Correction to the action taken on September 2, 2009 (C-22-09-153-G-00) to apply for and accept the Early Head Start Expansion American Recovery and Reinvestment Act (ARRA) grant funds from the U.S. Department of Health and Human Services (DDHS)/Administration for Children and Families (ACF)/Office of Head Start (OHS). This correction reflects the decrease in the amount of funding that was originally applied for ($1,910,595) and the actual amount awarded ($1,356,106) for the first year of this two-year grant. Also, the first year’s funding term has been reduced from September 30, 2009 through September 29, 2010 to November 1, 2009 through September 29, 2010. This first year’s adjusted grant funding includes $431,204 for start-up activities and $924,902 for operations. The sub-recipient (delegate agency) of this grant will receive $408,111 of the first year funds, including start-up funding. The Fiscal Year 2009-2010 Human Services Department actual indirect cost rate is 18% and the current negotiated approved U.S. Department of Health and Human Services indirect cost rate is 16.2%. The total grant funds are $1,356,106 of which $408,111 is for the sub-recipient, $179,080 is for food and other contracts, computers, tuition assistance, playground equipment, and building renovations which are not subject to indirect cost rates. The estimated indirect cost recovery amount is $119,109. The allowable indirect cost recovery amount is $107,198. The unallowable indirect cost recovery amount is $11,911, which will be absorbed through departmental administrative spending reductions. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. This grant will not impact the County General fund. These funds will enable Maricopa County and its sub-recipient (delegate agency) to serve 118 additional low-income pregnant women and children ages 0-3 years and their families. These funds will create 23 new positions. (C-22-09-153-G-01)