Vote: approved

Item Text

99. IGA WITH STATE OF ARIZONA DEPARTMENT OF COMMERCE ENERGY OFFICE FOR THE OPERATION OF THE AMERICAN RECOVERY AND REINVESTMENT ACT WEATHERIZATION LOW-INCOME ASSISTANCE Approve an Intergovernmental Agreement (IGA) between State of Arizona, Department of Commerce, Energy Office (C037-09-03) and Maricopa County administered by its Human Services Department, providing funding through the American Recovery and Reinvestment Act (ARRA) of 2009 in the amount of $11,911,987.00 for Weatherization Low-Income Assistance Program. Funding for this grant is through the American Recovery and Reinvestment Act of 2009 and has been reviewed and authorized by the County Manager’s Recovery Committee. The DOE ARRA was reviewed and approved/accepted by Human Services Department’s Stimulus Committee on June 18, 2009. The term of the grant becomes effective upon signature by both parties and continues through March 31, 2010. The total budget for this Contract shall not exceed $11,911,987.00 and payout is based on the following ARRA incremental disbursement level funding schedule: 1.) Ten percent (10%) of the Contractor’s total allocation award at the time of contract full execution $1,191,199.00. Funding for this level can only be utilized for ramp-up activities relating to every authorized activity EXCEPT unit home production. No units may be weatherized at this funding level. 2.) Forty percent (40%) of the Contractor’s total allocation award upon approval of the Arizona State ARRA Weatherization Plan by DOE $4,764,795.00. Unit weatherization production may begin with this funding level. 3.) Twenty percent (20%) of the Contractor’s total allocation when Contractor demonstrates that they have obligated funds appropriately and jobs are being created based on Commerce and DOE review of the progress reports and monitoring $2,382,397.00. 4.) Thirty percent (30%) of the Contractor’s total allocation when the Contractor demonstrates continued progress based on Commerce and DOE review of the progress reports and monitoring $3,573,596.00. The amount of $5,955,944.00 is to be expended in FY 2010; and $2,382,397.00 is to be expended in FY 2011 (plus any carryover); and $3,573,596.00 is to be expended in FY 2012 (plus any carryover), not to exceed the total IGA of $11,911,987.00. The attached Letter of Clarification indicates that the IGA will be renewed past March 31, 2010. See attached spreadsheet (DOE ISBs.xls) for financial impact detail for FY 2010, 2011 and 2012. Funding for this IGA is provided from Arizona Department of Commerce, Energy Office, as recipient of the ARRA Federal Recovery funds and will not affect the County general fund. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation.(C-22-09-156-3-00)

Item Text

A-3. EXCEPTION TO THE TECHNOLOGY FINANCE PROGRAM CAPITAL ASSET POLICY Approve the exception to the Technology Finance Program (TFP), Capital Asset Policy A2507 Sub Section C. E. 4 and Subsection C. H. to allow the Human Services Department (220) fund (222) operating budget (0000) to purchase: • Four (4) laptop computers with an estimated amount of $7,141; • Three (3) Dell OptiPlex Computers with an estimated amount of $2,997; for a total estimated cost of $10,138. These computers are for the Community Services Division (CSD) and • Two (2) laptop computers with an estimated amount of $2,674; • Six (6) Dell OptiPlex Computers with an estimated amount of $5,993; for a total estimated cost of $8,667. These computers are for the Education Division (ED). The total estimated amount for both divisions is $18,805. This equipment will be used for various programs in order to comply with grant deliverables. Each of the grantors authorized the outright purchase of this capital purchase in FY 2009-10. Funding for the TFP will not be available in future grant awards. These capital purchases are 100% grant funded and it will not affect the county general fund budget. •The purchase of four laptop computers and three Dell Optiplex Computers for Community Services Division and the purchase of two laptop computers and six Dell Optiplex Computers for Education Division will be absorbed within the Human Services Department budget for the grant year ending June 30, 2010. The Community Services Division equipment will be purchased under C-22-09-156-3-00, THE AMERICAN RECOVERY AND REINVESTMENT ACT WEATHERIZATION LOW-INCOME ASSISTANCE CONTRACTUAL AGREEMENT BETWEEN STATE OF ARIZONA, DEPARTMENT OF COMMERCE ENERGY OFFICE AND MARICOPA COUNTY ADMINISTERED THROUGH ITS HUMAN SERVICES DEPARTMENT. The Education Division equipment will be purchased under C-22-10-018-G-00, THE AMERICAN RECOVERY AND REINVESTMENT ACT U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES (DHHS)/ADMINISTRATION FOR CHILDREN AND FAMILIES (ACF)/OFFICE OF HEAD START (OHS) AND MARICOPA COUNTY ADMINISTERED THROUGH ITS HUMAN SERVICES DEPARTMENT. (C-22-10-032-M-00)

Item Text

70. AMENDMENT TO IGA WITH STATE OF ARIZONA DEPARTMENT OF COMMERCE, ENERGY OFFICE FOR THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) WEATHERIZATION LOW-INCOME ASSISTANCE PROGRAM Approve Amendment No.1 to an Intergovernmental Agreement between State of Arizona Department of Commerce Energy Office (C037-09-03) and Maricopa County administered by its Human Services Department (C-22-09-156-3-01), to extend the term of the contract from March 31, 2010 to March 31, 2012. In addition, the amendment contains updated special provisions, including the Davis-Bacon Act, Program Financial Eligibility and Certification, Decontamination and/or Decommission Costs, Historic Preservation, Eligibility for State or Local Public Benefits Documentation and Violations. The purpose of the Weatherization Assistance Program is to increase the energy efficiency of dwellings owned or occupied by low-income persons, reduce their total residential expenditures, and improve their health and safety. The priority population for the Weatherization Assistance Program is persons who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high residential energy users, and households with high-energy burdens. (C-22-09-156-3-01)

Item Text

67. AMENDMENT TO IGA WITH STATE OF ARIZONA DEPARTMENT OF COMMERCE, ENERGY OFFICE Approve Amendment No.2 to an Intergovernmental Agreement between State of Arizona, Department of Commerce, Energy Office (C037-09-03) for the American Recovery and Reinvestment Act (ARRA) weatherization low-income assistance program and Maricopa County administered by its Human Services Department (C-22-09-156-3-02), to include the entire Davis-Bacon Act language. This amendment has no financial impact. Funds for this IGA are provided by a grant from DOC and will not affect the County general fund. The purpose of the Weatherization Assistance Program is to increase the energy efficiency of dwellings owned or occupied by low-income persons, reduce their total residential expenditures, and improve their health and safety. The priority population for the Weatherization Assistance Program is persons who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high residential energy users, and households with high-energy burdens. (C-22-09-156-3-02)

Item Text

57. AMENDMENT TO ARRA CONTRACT WITH STATE OF ARIZONA DEPARTMENT OF COMMERCE, ENERGY OFFICE Approve Amendment No. 3 to a contract between State of Arizona, Department of Commerce (DOC) Energy Office (C037-09-03) and Maricopa County, administered by its Human Services Department, for the American Recovery and Reinvestment Act (ARRA) Weatherization Low-income Assistance Program. This amendment has no financial impact. The purpose of this Amendment No. 3 is to revise various clauses in the SPECIAL TERMS AND CONDITIONS under the original contract, as amended, which are mandated by the Department of Energy (DOE) and the State of Arizona, Department of Commerce Energy Office. The term of this amended contract remains from July 31, 2009 (effective date) to March 31, 2012. (C-22-09-156-3-03)