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44. ACCEPT AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 HEAD START EXPANSION GRANT FUNDS Accept first year’s grant funds through the American Recovery and Reinvestment Act (ARRA) for Head Start Expansion Funding in the amount of $1,884,047 from U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF)/Office of Head Start (OHS) to Maricopa County though its Human Services Department to expand the number of children served in Head Start. The term of the grant is for two years, September 30, 2009- September 29, 2011. Funding is requested and provided annually, with first year’s funding term September 30, 2009 through September 29, 2010. This first year’s funding includes one-time start up funding in the amount of $224,641. The sub-recipient (delegate agency) of this grant receives $474,456 of the first year funds, including start-up funding. Additionally, food contracts and computers totaling $29,600 are not included in the indirect calculation. The Human Services Department current negotiated DHHS indirect rate for FY2008-09 is 15.2% while the FY2009-10 indirect rate is 18% (pending negotiation). The estimated recoverable indirect expenses are $182,082 and the estimated unrecoverable indirect expenses are $33,541. Grant indirect expenses may be incurred by the Human Services Department or Maricopa County for the administration of this grant, although administrative expenses may not exceed 15% of the total project cost (federal and non-federal in-kind match). The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. On May 8, 2009, Maricopa County Head Start Zero-Five Program received notification that we were eligible to apply for ARRA Head Start Expansion funding, with applications due June 23, 2009. The purpose of this funding is to support an increase in the enrollment of additional children as well as create new teacher and other positions in Head Start programs. A total of $2,618,532 is allocated for Arizona and Maricopa County’s application competes for funding along with other grantees in the state. These ARRA funds will serve 222 additional low-income, 3-5 year old children in Maricopa County, outside of the City of Phoenix (132 will be served in the East Valley in Mesa and Gilbert, and 90 children in the West Valley in Avondale, El Mirage and Tolleson). At the end of May 2009, there were 1,378 children on the waitlist for Head Start services, indicating a large, unmet need in the community. Both center and home-based services will be provided (186 in center-based and 36 in home-base). A total of 35 new jobs will be created (22 teaching positions and 13 other positions). Mesa Public Schools and school districts in the West Valley will be donating additional classrooms for this expansion. Please see the attachment "ARRA of 2009 HS EXPANSION AGENDA ATTACHMENT.doc" for additional information. The grant includes a 90-day start-up period to allow for the purchase of classroom materials, classroom set-up and licensing, and staff recruitment and training. (C-22-10-018-G-00)

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51. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR EXPANDED HEAD START SERVICES WITH AMERICAN RECOVERY AND REINVESTMENT ACT GRANT FUNDS Approve a Contract between Catholic Charities Community Services and Maricopa County through its Human Services Department, in the not-to-exceed amount of $255,700. This Contract is funded by an American Recovery and Reinvestment Act (ARRA) grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start (C-22-10-018-G-00.) The purpose of this Contract is to provide comprehensive child development and family support services to an additional 36 low-income children 3-5 years of age and their families in western Maricopa County. This Contract is effective from September 1, 2009 through September 30, 2010. This contract does not include any County general funds. Reimbursable funding is limited to the amount allocated by DHHS on an annual basis and through a Federal Financial Assistance Award. The contract requires Catholic Charities to provide a 25 percent match (non-federal share). The ARRA of 2009 Head Start Expansion grant (C-22-10-018-G-00) is a two-year grant that ends September 30, 2011. There is no long-term commitment on the part of the County to operate this program. This contract does not include any County general funds. (C-22-10-028-3-00)

Vote: approved

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39. ADMINISTRATIVE CORRECTION TO THE APPLICATION AND ACCEPTANCE OF ARRA HEAD START EXPANSION GRANT ACTION Approve an Administrative Correction to the action taken on September 2, 2009 (C-22-10-018-G-00) regarding the Head Start Expansion American Recovery and Reinvestment Act (ARRA) grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for children and families (ACF)/Office of Head Start (OHS). This correction reflects the decrease in the amount of funding that was originally applied for ($1,884,047) and the actual amount awarded ($858,258) for the first year of this two-year grant. The first year's funding term is from September 30, 2009 through September 29, 2010. This first year’s adjusted grant funding will include $119,347 for start-up activities and $738,911 for operations. The sub-recipient (delegate agency) of this grant will receive $255,700 of the first year funds, including start-up funding. The Fiscal Year 2009-10 Human Services Department actual indirect cost rate is 18% and the current negotiated approved U.S. Department of Health and Human Services indirect cost rate is 16.2%. The total grant funds are $858,258; of which $255,700 is for the sub-recipient and $18,074 is for food contracts, computers and tuition assistance and not subject to indirect cost rates. The estimated indirect cost recovery amount is $90,540. The allowable indirect cost recovery amount is $81,486. The unallowable indirect cost recovery amount is $9,054, which will be absorbed through departmental administrative spending reductions. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. This grant will not impact the County General Fund. These funds will enable Maricopa County and its sub-recipient (delegate agency) to serve 114 additional low-income children 3-5 years of age and their families instead of the 222 additional children requested in the original grant application. These funds will create 18 new positions. (C-22-10-018-G-01)

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70. EXCEPTION TO THE TECHNOLOGY FINANCE PROGRAM CAPITAL ASSET POLICY Approve the exception to the Technology Finance Program (TFP), Capital Asset Policy A2507 Sub Section C.E.4 and Subsection C.H. to allow the Human Services Department (220) fund (222) operating budget (0000) to purchase: Six DELL Optiplex 760 Small Form Factor computers for an estimated amount of $5,992.20; and Five DELL Latitude E6500 Laptops for an estimated $6,684.35. The total estimated purchase amount is $13,639.97 which includes $963.42 for sales tax. These computers are for the use of the Education Division of the Human Services Department on behalf of the Early Head Start program in order to comply with grant deliverables. The grant award includes funds to purchase these computers. Funding for the TFP will not be available beyond the 22 months of this American Recovery and Reinvestment Act (ARRA) grant award, which ends September 29, 2011. The capital purchase of six Optiplex computers and five Laptop computers is 100% funded by the ARRA grant award and will not affect the County General Fund budget. The purchases will be absorbed within the Human Services Department budget for the grant year ending September 30, 2010. The purchase of these computers will be made under the authority of C-22-10-018-G-00, The American Recovery and Reinvestment Act, U.S. Department of Health and Human Services (DHHS) Administration for Children and Families (ACF)/Office of Head Start (OHS) and Maricopa County administered through its Human Services Department. (C-22-10-041-M-00)

Vote: approved

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A-3. ACCEPT AMERICAN RECOVERY AND REINVESTMENT ACT HEAD START EXPANSION GRANT CARRYOVER FUNDS Approve the acceptance of carryover funds from the first year approved September 2, 2009 (C-22-10-018-G-00) to the second year of the two-year Head Start Expansion Grant Award Number 09SH7096-01 through the American Recovery and Reinvestment Act (ARRA) in the amount of $82,731. The funding total for year two of the grant is increased from $858,258 to $940,989. The purpose of the carryover funds is to complete project renovations and equipment purchases as approved as part of year one of the grant. The second year of the grant award begins September 30, 2010, and ends on September 29, 2011. This amendment also authorizes the Chairman to sign all documents related to these grant funds, as applicable. The sub-recipient (delegate agency) grant funding will not change as a result of this action. Also approve an Administrative Correction to correcting the Grant Award Number as stated in the action taken on June 9, 2010 (C-22-10-072-G-00) from 09SA7906 to the correct Grant Award Number 09SH7096-01. The Human Services Department current approved DHHS indirect rate is 16.1%. The total grant funds are $82,731. Capital expenses totaling $25,000 are not subject to the indirect calculation. The allowable indirect cost recovery amount is $8,006. This grant requires a 25% non-federal share match in the amount of $235,247 which will be generated through in-kind contributions of goods and services. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. This grant and any matching funds do not impact any Maricopa County General funds. This grant is awarded by the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF)/Office of Head Start (OHS) to Maricopa County though it’s Human Services Department to continue services for 114 Head Start children. (Grant Award Number 09SH7096-01). This second year of funding of the two-year ARRA Head Start Expansion project period will allow for the continuation of services to 114 low income children 3-5 years of age. The funding will also extend the terms of the 35 teaching and other positions that were created in the first year of funding. (C-22-10-073-G-01)