Vote: approved

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1. HEAD START/EARLY HEAD START FUNDING AND PROGRAM UPDATE AND APPLY AND ACCEPT FY 2010-11 BASE HEAD START/EARLY HEAD START FUNDING Presentation regarding the Maricopa County FY 2010-11 Head Start/Early Head Start grant application and update on the FY 2009-10 Head Start/Early Head Start program. At the conclusion of the presentation, approve the application and acceptance of grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09CH7096, in the not-to-exceed amount of $19,587,202 for the purpose of promoting school readiness for 2,382 children in the Maricopa County Head Start Zero-Five program. The grant award begins on July 1, 2010 and ends on June 30, 2011. This action also authorizes the Chairman to sign all documents related to these grant funds, as applicable. The sub-recipient (delegate) of this grant will receive $7,331,728 of the total grant funds. The Fiscal Year 2011 Human Services Department estimated indirect cost rate is 18% and the current negotiated approved U.S. Department of Health and Human Services indirect cost rate is 16.2%. The total grant funds are $19,587,202, of which $7,673,728 is passed through to subrecipients/is for capital purchases which are not subject to indirect cost recovery. The estimated indirect cost amount is $1,845,461. The allowable indirect cost recovery amount is $1,660,914. The unallowable indirect cost recovery amount is $184,546, which is absorbed through departmental administrative spending reductions. This grant and any matching funds do not impact any Maricopa County General funds. (C-22-10-048-G-00) Margaret Trujillo, Interim Head Start Director Trish Georgeff, Human Services Director

Vote: approved

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63. HEAD START/EARLY HEAD START COST OF LIVING ADJUSTMENT GRANT FUNDING FOR FY 2011 Accept grant funds in the amount of $345,755 from U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF)/Office of Head Start (OHS) to Maricopa County through its Human Services Department for Cost of Living Adjustments (COLA) for the Head Start and Early Head Start programs. The term of the grant is from July 1, 2010 through June 30, 2011. The sub-recipient (delegate agency) will receive $129,427 of this grant. The FY 2011 Human Services Department actual indirect rate is 18% and the current negotiated approved DHHS indirect cost rate is 16.2%. The total grant funds are $345,755, of which $129,427 is for sub-recipient expenditures. The total indirect cost is $33,510. The allowable indirect cost recovery amount is $30,159. The unallowable indirect cost recovery is $3,351, which will be absorbed through departmental administrative spending reductions. This grant requires a twenty-five percent match ($86,439) that will be generated through in-kind contributions of goods and services, including program volunteers. This grant and matching funds do not impact the Maricopa County General funds. On March 12, 2010, Maricopa County Head Start Zero-Five Program received notification that it was eligible to apply for $345,755 of FY 2010-11 Cost of Living Adjustment (COLA) funding for Head Start and Early Head Start. These COLA funds were appropriated by Congress to extend the 1.84 percent COLA increase provided in FY 2009-10. The FY 2009-10 COLA increase was funded with ARRA funds for one year only. The FY 2010-11 COLA increase will be funded through base funding and will become part of the program’s permanent funding. (C-22-10-048-G-01)

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32. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR HEAD START/EARLY HEAD START SERVICES Approve a Contract between Catholic Charities Community Services and Maricopa County through the Human Services Department, in the not-to-exceed amount of $7,461,155. This Contract is funded by a grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, (C-22-10-048-G-00). The purpose of this Contract is to provide Head Start and Early Head Start services in the western part of the County. This Contract is effective from July 1, 2010 until June 30, 2011. The contract requires Catholic Charities to provide a 25 percent non-federal share match ($1,865,289). This contract does not impact any County general funds. Catholic Charities Community Services is designated by U.S. Department of Health and Human Services (DHHS) as a Delegate Agency of Maricopa County’s Head Start Zero-Five Program serving Western Maricopa County. Reimbursable funding is limited to the amount allocated by the DHHS on an annual basis upon notice of funding availability (Federal Financial Assistance Award). (C-22-10-074-3-00)

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46. CONTRACT WITH TEMPE ELEMENTARY SCHOOL DISTRICT NO. 3 FOR HEAD START FOOD SERVICES Approve a contract between Tempe Elementary School District No. 3 and Maricopa County through its Human Services Department, in the not-to-exceed amount of $263,921. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-10-048-G-00), and the Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2010 until September 30, 2011. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $263,921. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. The Arizona Department of Education Child/Adult Care Food Program and the U.S. Department of Health and Human Services provide funding for the contract. This agreement does not include any County General Funds. (C-22-11-023-3-00)

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47. CONTRACT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Scottsdale Unified School District No. 3 and Maricopa County through its Human Services Department, in the not-to-exceed amount of $26,055. This agreement is funded by grants from U.S. Department of Health and Human Services (C-22-10-048-G-00), and the Child and Adult Care Food Program (CACFP). The purpose of this agreement is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2010 until September 30, 2011. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $26,055. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. The Arizona Department of Education Child/Adult Care Food Program and the U.S. Department of Health and Human Services provide funding for the contract. This agreement does not include any County General Funds. (C-22-11-024-3-00)

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48. CONTRACT WITH MESA UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Mesa Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $399,413. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-10-048-G-00), and the Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2010 until September 30, 2011. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $399,413. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. The Arizona Department of Education Child/Adult Care Food Program and the U.S. Department of Health and Human Services provide funding for the contract. This agreement does not include any County General Funds. (C-22-11-025-3-00)

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49. CONTRACT WITH CHANDLER UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Chandler Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $126,126. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-10-048-G-00), and the Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2010 until September 30, 2011. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $126,126. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. The Arizona Department of Education Child/Adult Care Food Program and the U.S. Department of Health and Human Services provide funding for the contract. This agreement does not include any County General Funds. (C-22-11-026-3-00)