Vote — approved

Max Wilson

yes

2.HEAD START/EARLY HEAD START PROGRAM UPDATE AND APPLICATION AND ACCEPTANCE OF FY 2011-12 BASE GRANT FUNDINGPresentation regarding the Maricopa County FY 2011-12 Head Start/Early Head Start grant application and update on the FY 2010-11 Head Start/Early Head Start program. At the conclusion of the presentation, approve the application and acceptance of base grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Star

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2. HEAD START/EARLY HEAD START PROGRAM UPDATE AND APPLICATION AND ACCEPTANCE OF FY 2011-12 BASE GRANT FUNDING Presentation regarding the Maricopa County FY 2011-12 Head Start/Early Head Start grant application and update on the FY 2010-11 Head Start/Early Head Start program. At the conclusion of the presentation, approve the application and acceptance of base grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09CH7096, in the not-to-exceed amount of $19,933,897 for the purpose of promoting school readiness for 2,382 children in the Maricopa County Head Start Zero-Five program. The grant award begins on July 1, 2011 and ends on June 30, 2012. This action also authorizes the Chairman to sign all documents related to these grant funds, as applicable. The sub-recipient (delegate) of this grant will receive up to $7,461,495 of the total grant funds to provide services to Head Start/Early Head Start children in the West Valley of Maricopa County. The Fiscal Year 2012 Human Services Department estimated indirect cost rate is 16.7% and the current negotiated approved U.S. Department of Health and Human Services indirect cost rate is 16.1%. The total base grant funds are $19,933,897, of which $7,825,086 is passed through to subrecipients, food contracts, and for capital purchases, which are not subject to indirect cost recovery. The estimated indirect cost amount is $1,741,750. The allowable indirect cost recovery amount is $1,679,172. The unallowable indirect cost recovery amount is $62,578, which is absorbed through departmental administrative spending reductions. This grant funding and any matching funds do not impact any Maricopa County General funds. The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, as well as amendments to grant applications. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. Base funds are awarded only three to seven days prior to the start of the grant period, which is the reason for seeking advance approval to accept these funds. This base grant refunding application is due to the Region IX Head Start Office no later than April 1, 2011. Federal funds that are awarded require a 25% non-federal share match ($4,983,475) which is provided through in-kind donations of goods and services. Dennis Ichikawa, Head Start Director Trish Georgeff, Human Services Director (C-22-11-050-P-00)

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39. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR HEAD START/EARLY HEAD START SERVICES Approve a Contract between Catholic Charities Community Services and Maricopa County through the Human Services Department, in the not-to-exceed amount of $7,461,495. This Contract is funded by a grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, (C-22-11-050-P-00). The purpose of this Contract is to provide Head Start and Early Head Start services in the western part of the County. This Contract is effective from July 1, 2011 until June 30, 2012. The contract requires Catholic Charities to provide a 25 percent non-federal share match ($1,865,374). This contract does not impact any County general funds. Catholic Charities Community Services is designated by U.S. Department of Health and Human Services (DHHS) as a Delegate Agency of Maricopa County’s Head Start Zero-Five Program serving Western Maricopa County. Reimbursable funding is limited to the amount allocated by the DHHS on an annual basis upon notice of funding availability (Federal Financial Assistance Award). (C-22-11-076-3-00)

Vote: approved

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51. APPLICATION AND ACCEPTANCE OF SUPPLEMENTAL FUNDS FOR THE MARICOPA COUNTY FY2011-12 HEAD START/EARLY HEAD START BASE FUNDING GRANT Approve and sign the application for an increase in funding to the Maricopa County FY2011-12 Head Start/Early Head Start Base Funding Grant (C-22-11-050-P-00), provided by supplemental grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF/Office of Head Start (OHS), 09CH7096. The increase will add up to $2,327,972 for a total not-to-exceed amount of $22,261,869. Approve the acceptance of this increase in funding when awarded. The sub-recipient (delegate agency) of this grant will receive up to $696,088 of the supplemental funds. The Fiscal Year 2012 Human Services Department actual indirect cost rate is 16.7% and the current Fiscal Year 2011 negotiated approved U. S. Department of Health and Human Services indirect cost rate is 16.1%. The grantor limits indirect cost recovery to 15%. The total increase in grant funds are $2,327,972; of which $696,088 is passed through to subrecipients and $35,768 for food contracts which are not subject to indirect cost recovery. The total estimated indirect cost amount is $231,784. The allowable indirect cost recovery amount is $208,189. The unallowable indirect cost recovery amount is $23,595. This amendment begins September 30, 2011 and ends June 30, 2012. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. On May 11, 2011, Maricopa County Head Start Zero-Five Program received notification that the program was eligible to apply for $2,327,972 in base supplemental funding for Head Start and Early Head Start services for FY2011-12. The funding will initially be provided for only six months (one-half the total funding) pending approval of the FY12 federal budget (second-half) . FY12 funds, if approved, will be awarded by the Office of Head Start without further application being required. Any changes to these award amounts will be submitted as a correction item to the Board of Supervisors. These funds must be used for the continuation of Head Start/Early Head Start services currently funded through ARRA until September 29, 2011. This increase in funding will allow the program to continue serving 114 Early Head Start Children and 118 Head start children. The supplemental funds require a twenty-five percent match (up to $581,994) from in-kind contributions. The grant and matching funds do not include any Maricopa County General Funds. (C-22-11-078-G-00)

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42. CONTRACT WITH TEMPE ELEMENTARY SCHOOL DISTRICT NO. 3 FOR HEAD START FOOD SERVICES Approve a contract between Tempe Elementary School District No. 3 and Maricopa County through its Human Services Department, in the not-to-exceed amount of $238,091. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-11-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2011 until September 30, 2012. The contract represents a fixed price agreement per each meal and snack served for an amount not-to-exceed $238,091. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day.. This agreement does not include any County General Funds. (C-22-12-010-3-00)

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43. CONTRACT WITH CHANDLER UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Chandler Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $103,670. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-11-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2011 until September 30, 2012. The contract represents a fixed price agreement per each meal and snack served for an amount not-to-exceed $103,670. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-12-008-3-00)

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45. CONTRACT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Scottsdale Unified School District No. 3 and Maricopa County through its Human Services Department, in the not-to-exceed amount of $29,360. This agreement is funded by grants from U.S. Department of Health and Human Services (C-22-11-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this agreement is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2011 until September 30, 2012. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $29,360. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-12-011-3-00)

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46. CONTRACT WITH MESA UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Mesa Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $341,246. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-11-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2011 until September 30, 2012. The contract represents a fixed price agreement per each meal and snack served for an amount not-to-exceed $341,246. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-12-009-3-00)

Vote: approved

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31. ACCEPT GRANT FUNDING FROM THE ARIZONA DEPARTMENT OF EDUCATION FOR THE CHILD AND ADULT CARE FOOD PROGRAM Approve the acceptance of grant funds from the Arizona Department of Education / Child and Adult Care Food Program (CACFP) (Arizona A.G. Contract No. KR02-1170-ALS) to Maricopa County through its Human Services Department / Education Division / Head Start Zero-Five Program in the not-to-exceed amount of $250,000. Also, authorize the Chairman to sign all documents related to these grant funds, as applicable. The grant award begins on October 1, 2011 and ends on September 30, 2012. The Fiscal Year 2012 Human Services Department current negotiated U. S. Department of Health and Human Services indirect cost rate is 16.1%. The indirect cost agreement signed with the Department of Health and Human Services specifies that food costs and sub awards are not subject to indirect cost recovery; therefore, total indirect costs would be zero. Meal service expenses are paid by funds from the annual grant award (C-22-11-050-P-00/ 09CH7096-46) through individual contracts with Mesa Public Schools (C-22-12-009-3-00), Chandler Unified School District (C-22-12-008-3-00), Tempe Elementary School District # 3 (C-22-12-010-3-00), and Scottsdale Unified School District (C-22-12-011-3-00). These four contracts were approved at the August 31, 2011 Board of Supervisors Formal Meeting. Meal services are provided to 1,455 low-income children (1,276 in Head Start and 179 in Early Head Start). Based on the length of time a child spends in the classroom, he/she will receive 1/3 to 2/3 of their daily nutritional needs by these meals and/or snacks. (C-22-12-021-G-00)