Vote: approved

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46. REVISED MEMORANDUM OF UNDERSTANDING WITH HEAD START ZERO-FIVE POLICY COUNCIL Approve a revised Memorandum of Understanding (MOU) between the Board of Supervisors (BOS) and the Head Start Zero-Five Policy Council. This MOU outlines how the BOS and Policy Council work together within the requirements of the Head Start Program and participate in shared program governance. The revision to the MOU addresses the requirement that no Policy Council member may serve more than three terms lifetime on the Policy Council, while still providing options that allow for the Board of Supervisors to remain actively involved in the program through a non-voting liaison. Both the Board of Supervisors and the Head Start Policy Council must approve the Policy Council Memorandum of Understanding (MOU) as required by the Head Start Act Section 642.c(1)(E)(iv)(VI). The Maricopa County Head Start Zero-Five Program Policy Council approved this MOU revision at the August 26, 2011 Policy Council meeting. (C-22-12-028-M-00)

Vote: approved

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33. REVISIONS TO HEAD START ZERO-FIVE POLICY COUNCIL BY-LAWS AND OPERATING PROCEDURES Approve revisions to: a. The Maricopa County Head Start Zero-Five Policy Council Bylaws, b. Policy Council Parent Representative Election Procedure (11.05), and c. Policy Council New Hire Procedure (11.02) regarding parent involvement for the new hire committee. Revisions are in accordance with Section A3 of the Memorandum of Understanding between the Maricopa County Board of Supervisors and the Maricopa County Head Start Zero – Five Policy Council (C-22-12-028-M-00 approved October 19, 2011). The bylaw revision modifies Article 3 Membership and Duties, Section 3.1A Membership, in revising the By-Laws by: changing the number of parent representatives per cluster (a cluster is a group of classrooms organized by program type and geographic location) based on the number of children served within each cluster of sites or program options. The change is to add an additional representative for clusters that have enrollment larger than 250 children to address the reduction in policy council members that occurred due to sequestration budget cuts. The revision to the election procedure is to address changes to the election process that includes the bylaw change and to utilize the technology available currently to the program. The revision to the new hire procedure changes the process of involving parents in the hiring process to include a review of hiring decisions when parents cannot be included in the initial hiring decision. The Policy Council has reviewed and approved these changes at the June 28, 2013 Policy Council meeting. These changes will become effective upon approval by the Board of Supervisors. This action is non-financial and will not affect the County General Fund. This revision to the membership section of the bylaws is to add representatives to the policy council to replace the members lost using the existing formula in determining representation. Due to the sequestration cuts the number of center based clusters (classroom groups) was reduced from four to three with each cluster growing larger. To retain the same proportionate representation by program type, the number of representatives for these larger clusters was increased to maintain the same number of policy council members from the previous year. The revision to the election procedure was required due to the bylaw change to address the revision to the process of selecting representatives. At this time we also addressed changes to the election process to utilize electronic systems available to the program to provide more convenient access to the parents participating in the voting process. The revision to the new hire procedure was to provide an alternative way for parents to remain involved in the hiring decision when they were unable to be included in the original interview processes. Timely replacement of classroom staff is required for our program to adhere to licensing and federal performance standards. Both the Board of Supervisors and the Head Start Policy Council must approve the Policy Council Bylaws as required by the Head Start Act Section 642.c(1)(E)(iv)(VI). The Maricopa County Head Start Zero-Five Program Policy Council approved this By-Law revision at the August 26, 2011 Policy Council meeting. (C-22-14-005-6-00)