Vote: approved

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5. PRESENTATION ON HEAD START/EARLY HEAD START PROGRAM UPDATE AND APPLICATION AND ACCEPTANCE OF FY 2013-14 BASE GRANT FUNDING Hear a presentation regarding the Maricopa County FY 2013-14 Head Start/Early Head Start grant application and update on the FY 2012-13 Head Start/Early Head Start program. At the conclusion of the presentation, approve the application and acceptance of base grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09CH7096, in the not-to-exceed amount of $22,420,890 for the purpose of promoting school readiness for 2,614 children in the Maricopa County Head Start Zero-Five program. The grant award begins on July 1, 2013 and ends on June 30, 2014. This action also authorizes the Chairman to sign all documents related to these grant funds and approve the submission of any subsequent applications for additional supplemental funding, if appropriate. The sub-recipient (delegate) of this grant will receive up to $8,215,845 of the total grant funds to provide services to Head Start/Early Head Start children in the West Valley of Maricopa County. The FY 2013 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 17.8% of salaries and employee related expenses. The total grant funds are $22,420,890 of which $10,159,169 are for salaries and employee related expenses. The total estimated indirect costs are $1,808,332 and are fully recoverable. This grant funding and any matching funds do not impact any Maricopa County General funds. Dennis Ichikawa, Head Start Director Margaret Trujillo, Interim Human Services Director The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, and any amendments to grant applications. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. Federal funds that are awarded require a 25% non-federal share match ($5,605,223) which is provided through in-kind donations of goods and services. Base funds are awarded only three to seven days prior to the start of the grant period, which is the reason for seeking advance approval to accept these funds. This base grant refunding application is due to the Region IX Head Start Office no later than April 2, 2013. (C-22-13-040-G-00)

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46. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR HEAD START/EARLY HEAD START SERVICES Approve a Contract between Catholic Charities Community Services and Maricopa County through the Human Services Department, in the not-to-exceed amount of $7,784,517. This Contract is funded by a grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, (C-22-13-040-G-00). The purpose of this Contract is to provide Head Start and Early Head Start services in the western part of the County. This Contract is effective from July 1, 2013 until June 30, 2014. The contract requires Catholic Charities to provide a 25 percent non-federal share match ($1,946,130). This contract does not impact any County general funds. This contract reflects adjusted service levels to address cuts to funding as a result of sequestration. These revised funding levels have been provided by the Office of Head Start. (OHS), however final approval of the changes made to service delivery is still pending from OHS. This contract may need to be amended at a later date to address any changes required by OHS. Approval of the contract as provided will allow uninterrupted services to Early Head Start and Head Start children. Catholic Charities Community Services is designated by U.S. Department of Health and Human Services (DHHS) as a Delegate Agency of Maricopa County’s Head Start Zero-Five Program serving Western Maricopa County. Reimbursable funding is limited to the amount allocated by the DHHS on an annual basis upon notice of funding availability (Federal Financial Assistance Award). (C-22-13-065-3-00)

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45. CONTRACT WITH MESA UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Mesa Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $312,862.61. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-13-040-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2013 until September 30, 2014. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $312,862.61. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-14-018-3-00)

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46. CONTRACT WITH TEMPE ELEMENTARY SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Tempe Elementary School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $134,774. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-13-040-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2013 until September 30, 2014. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $134,774. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-14-015-3-00)

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47. CONTRACT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve Contract between Scottsdale Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $103,792. This agreement is funded by grants from U.S. Department of Health and Human Services (C-22-13-040-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this agreement is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This agreement is effective from October 1, 2013 until September 30, 2014. The agreement represents a fixed price agreement per meal and snack served for an amount not to exceed $103,792. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-14-016-3-00)

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48. CONTRACT WITH CHANDLER UNIFIED SCHOOL DISTRICT FOR HEAD START FOOD SERVICES Approve a contract between Chandler Unified School District and Maricopa County through its Human Services Department, in the not-to-exceed amount of $105,137. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-13-040-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP). The purpose of this contract is to provide food catering to participants in Maricopa County Head Start Zero-Five Program. This contract is effective from October 1, 2013 until September 30, 2014. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $105,137. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This agreement does not include any County General Funds. (C-22-14-019-3-00)

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Vote: approved

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57. ACCEPT GRANT FUNDING FROM THE ARIZONA DEPARTMENT OF EDUCATION FOR THE CHILD AND ADULT CARE FOOD PROGRAM Approve the acceptance of grant funds from the Arizona Department of Education / Child and Adult Care Food Program (CACFP) (Arizona A.G. Contract No. KR02-1170-ALS) to Maricopa County through its Human Services Department / Education Division / Head Start Zero-Five Program in the not-to-exceed amount of $292,321.00 Also, authorize the Chairman to sign all documents related to these grant funds, as applicable. The grant award begins on October 1, 2013 and ends on September 30, 2014. The FY 2014 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 18.8% of salaries and employee related expenses. The indirect cost agreement signed with the Department of Health and Human Services specifies that food costs are not subject to indirect cost recovery; therefore, total indirect costs would be zero. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Meal service expenses are paid by funds from the U.S. Department of Health and Human Services (DHHS) annual grant award (C-22-13-040-G-00/ 09CH7096) through individual contracts with Mesa Public Schools (C-22-14-018-3-00), Chandler Unified School District (C-22-14-019-3-00), Tempe Elementary School District # 3 (C-22-14-015-3-00), and Scottsdale Unified School District (C-22-14-016-3-00). These four contracts are scheduled for approval at the September 11, 2013 Board of Supervisors Formal Meeting. Meal services are provided to 1,455 low-income children (1,276 in Head Start and 179 in Early Head Start). Based on the length of time a child spends in the classroom, he/she will receive 1/3 to 2/3 of their daily nutritional needs by these meals and/or snacks. (C-22-14-027-G-00)

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45. ADDITION OF MODULAR BUILDINGS TO COUNTY FLEET Approve transfer of titles for eight modular buildings from Catholic Charities to the Maricopa County’s Equipment Services fleet. These modular buildings were purchased during the grant periods 1997-2003 with U.S. Department of Health Services (DHS) federal funding and had been titled to the delegate agency (Catholic Charities) at the time of purchase. Federal requirements under 45CFR1309 (.20-.23) require the modular buildings purchased from federal funds be titled in the grantee’s name. Grant Funds from Head Start/Early Head Start program (C-22-13-040-G-00) will be used to pay for maintenance of this equipment. No general funds will be used. As a result of discussions with the regional Office of Head Start (OHS) in October 2012 the department began a review of all modular buildings purchased with DHS grant funds for compliance with property regulations contained in 45CFR1309. This was identified as a common area of non-compliance for Head Start grantees during federal reviews concluded for the federal fiscal year 2012. As a result of this review, Head Start has identified a number of modular buildings require title corrections to be made for our program to comply with the current regulations. To complete this process, vehicle identification numbers (VIN#) on these modular buildings had to be identified and in some cases duplicate titles obtained. Catholic Charities provided assistance in this process. (C-22-14-036-V-00)