Vote: approved

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1. HEAD START/EARLY HEAD START PROGRAM UPDATE, AND APPROVAL OF APPLICATION AND ACCEPTANCE OF FY 2014-2015 BASE GRANT FUNDING Presentation regarding the 2013-2014 Head Start/Early Head Start Program, presentation of Application for 2014-2015 Base Funding Grant Funding. At the conclusion of the presentations, approve the submittal of the application and acceptance of base grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09CH7096, in the not-to-exceed amount of $22,712,362 for the purpose of promoting school readiness for up to 2,614 children in the Maricopa County Head Start Zero-Five program. The grant award begins on July 1, 2014 and ends on June 30, 2015. Approval of this action will authorize the Chairman to sign all documents related to these grant funds and submission of any application for additional supplemental funding, as applicable. The sub-recipient (delegate) of this grant will receive up to $8,215,845 of the total grant funds to provide services to Head Start/Early Head Start children in the West Valley of Maricopa County. The grant award begins on 07/01/2014 and ends on 06/30/2015. The FY 2014 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 18.8% of salaries and employee related expenses. The FY 2015 indirect cost rate submitted for approval is 20.2% of salaries and employee related expenses. Total grant funds are $22,712,362 of which $10,138,781 are for salaries and employee related expenses. The total estimated indirect costs are $2,048,034 and are fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This grant does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. The base grant refunding application is due to the Region IX Head Start Office no later than April 1, 2014. Base funds are awarded only three to seven days prior to the start of the grant period, which is the reason for seeking advance approval to accept these funds. The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, as well as amendments to grant applications. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. Federal funds that are awarded require a 25% non-federal share match ($5,672,486) which is provided through in-kind donations of goods and services. (C-22-14-058-G-00) Bruce Liggett, Human Services Director Alecia Jackson, Interim Head Start Director

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71. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES Approve a Contract between Catholic Charities Community Services and Maricopa County through the Human Services Department, in the not-to-exceed amount of $8,579,485. This Contract is funded by a grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, (C-22-14-058-G-00). The purpose of this contract is to provide Head Start and Early Head Start services in the western part of the County. This contract is effective from July 1, 2014 until June 30, 2015. The contract requires Catholic Charities to provide a 25 percent non-federal share match ($2,144,872). This contract does not impact any County general funds. This contract reflects adjusted service levels to address the restoration of funding as a result of previous sequestration reductions. These revised funding levels have been provided to the Office of Head Start. (OHS), however final approval of the changes made to service delivery is still pending from OHS. This contract may need to be amended at a later date to address any changes required by OHS. Approval of the contract as provided will allow uninterrupted services to Early Head Start and Head Start children. Catholic Charities Community Services is designated by U.S. Department of Health and Human Services (DHHS) as a Delegate Agency of Maricopa County’s Head Start Zero-Five Program serving Western Maricopa County. Reimbursable funding is limited to the amount allocated by the DHHS on an annual basis upon notice of funding availability (Federal Financial Assistance Award). (C-22-14-075-3-00)

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33. CONTRACT WITH TEMPE ELEMENTARY SCHOOL DISTRICT #3 FOR HEAD START ZERO-FIVE PROGRAM Approve a financial contract between Tempe Elementary School District (District) #3 and Maricopa County administered by its Human Services Department, in the not-to-exceed amount of $83,946. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $83,946. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is effective from October 1, 2014 until June 30, 2015. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-14-058-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-15-024-3-00)

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34. CONTRACT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT FOR HEAD START ZERO-FIVE PROGRAM Approve a financial contract between Scottsdale Unified School District (District) and Maricopa County administered by its Human Services Department, in the not-to-exceed amount of $23,879. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $23,879. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is effective from October 1, 2014 until June 30, 2015. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-14-058-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-15-027-3-00)

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35. CONTRACT WITH MESA UNIFIED SCHOOL DISTRICT FOR HEAD START ZERO-FIVE PROGRAM Approve a financial contract between Mesa Unified School District (District) and Maricopa County administered by its Human Services Department, in the not-to-exceed amount of $267,509. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $267,509. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is effective from October 1, 2014 until June 30, 2015. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-14-058-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-15-025-3-00)

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36. CONTRACT WITH CHANDLER UNIFIED SCHOOL DISTRICT FOR HEAD START ZERO-FIVE PROGRAM Approve a financial contract between Chandler Unified School District (District) and Maricopa County administered by its Human Services Department, in the not-to-exceed amount of $84,220. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $84,220. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is effective from October 1, 2014 until June 30, 2015. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-14-058-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-15-026-3-00)

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46. AMENDMENT TO THE CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR HEAD START/EARLY HEAD START SERVICES Approve financial Amendment #1 to the Contract between Catholic Charities Community Services (CCCS) and Maricopa County through its Human Services Department. Amendment 1 makes several changes to the agreement: • Administrative Corrections and replaces all references to FY2011-2012 with FY2014-2015. • Increases the contract amount by $61,500. The contract funding amount for FY2014-2015 increases from $8,579,485 to $8,640,985. • The increase funding shall be utilized to offset costs related to the increase of two classrooms and shall be utilized to equip and modify two new classrooms. • The funding increase requires CCCS to provide $15,375 in-kind match. • Modifies Section III: Work Statement – C. Contractor Responsibilities, 3. Human Resources, c. Standards of Conduct. • Replaces Attachment B. 2014-2015 Site and Options. • Amendment effective date is July 1, 2014 through June 30, 2015. Funding for the agreement and this amendment is through a grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, (C-22-14-058-G-00). The purpose of the agreement is to provide Head Start and Early Head Start services in the western part of the County. This contract does not impact any County general funds. Item C-22-14-058-G-01 requesting an increase in funds to the Head Start Program that was submitted for the Board of Supervisors November 5, 2014 agenda. Catholic Charities Community Services is designated by U.S. Department of Health and Human Services (DHHS) as a Delegate Agency of Maricopa County’s Head Start Zero-Five Program serving Western Maricopa County. Reimbursable funding is limited to the amount allocated by the DHHS on an annual basis upon notice of funding availability (Federal Financial Assistance Award). (C-22-14-075-3-01)

Vote — approved

14.8%. Full indirect costs are estimated at $19,338 of which is fully recoverable.Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future 

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14. ACCEPTANCE OF EARLY HEAD START EXPANSION AND EHS-CHILD CARE PARTNERSHIP GRANT Accept grant funds from U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. TBD, in the not-to-exceed amount of $2,958,384.00. The grant funds shall be utilized to expand the number and quality of learning opportunities for infants and toddlers through partnerships with Child Care providers. Notice of Award (NOA) has been received and funds will be available on January 1, 2015. The budget period end date is June 30, 2016. Approval of this action will authorize the Chairman to sign all documents related to these grant funds and submission of any application for additional supplemental funding, as applicable. FY 2015 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 18.4% of salaries and employee related expenses. Total grant funds are $2,958,384.00 of which $290,376.00 is for salaries and employee related expenses. The total estimated indirect costs are $53,429.00 and are fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This grant does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Acceptance of Grant No. TBD will not impact the Maricopa County Head Start (C-22-14-058-G) program funds and activities. The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, as well as amendments to grant applications. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. Federal funds that are awarded require a 25% non-federal share match ($739,596.00) which is provided through in-kind donations of goods and services. (C-22-15-036-G-00)

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41. AMENDMENT TO THE CONTRACT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT Approve Amendment No. 1 to the financial agreement between Scottsdale Unified School District (District) and Maricopa County administered by its Human Services Department, for food service delivery to Maricopa County Head Start Zero-Five Program sites. The purpose of the amendment is to increase the food delivery sites and the number of meals delivered. The Amendment shall increase the agreement amount by $106,244 from $23,879 to a not-to-exceed amount of $130,123. Each meal and snack served shall a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. The Amendment is effective January 1, 2015 and shall expire on June 30, 2015. Food contracts are funded by grants from U.S. Department of Health and Human Services (C-22-14-058-G-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-15-027-3-01)

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36. AMENDMENT TO LEASE AGREEMENT WITH VINEYARD/KIOWA, LLC FOR OFFICE SPACE Approve, and authorize the Chairman to execute Amendment #4 to Lease No. L-7330 with Vineyard/Kiowa, LLC, by Presson Corporation, an Arizona corporation, Lessor. Maricopa County, as ‘Lessee’ leases 18,508 rentable square feet of office space located at 2150-1 South Country Club Road, Mesa, AZ. Office space is utilized for the Maricopa County Head Start/Early Head Start program administered by the Human Services Department. Amendment No. 4 will exercise option No. 1 of 4 to extend the term of Lease for one year from June 1, 2015 to May 31, 2016. The annual rental rate during the one-year renewal term is $323,890.00 ($17.50/s.f. or $26,990.83 per month) plus rental tax amount of $7773.36. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start program (C-22-14-058-G-00). This agreement does not impact the County General Funds. (C-22-03-110-4-04)

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37. AMENDMENT TO LEASE AGREEMENT WITH GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40 Approve, and authorize the Chairman to execute Non-financial Amendment No. 1 to Lease No. L-7230 with Glendale Elementary School District No. 40, Lessor. Maricopa County, as Lessee, leases a 24 foot by 60 foot area for a modular framed building and the surrounding fenced area at 7900 W. Maryland Avenue, Glendale, AZ. The modular space is used as a Head Start Program facility for the Maricopa County Head Start/Early Head Start program administered by the Human Services Department. Amendment No. 1 will exercise the County’s option to extend the term of Lease for one five (5) year term from June 1, 2015 to May 31, 2020. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-14-058-G-00). This agreement does not impact the County General Funds. (C-22-05-145-4-02)

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49. AMENDMENT TO LEASE AGREEMENT WITH CITY OF CHANDLER Approve, and authorize the Chairman to execute Amendment No. 6 to Lease Agreement No. L-7178 with the City of Chandler, as Lessor, for approximately 2,200 square feet of Head Start class room space located in the City of Chandler public housing facility at 660 S. Palm Lane, Chandler, AZ. Amendment No. 6 will renew and extend the term of Lease L-7178 for one year from July 1, 2015 to June 30, 2016 with one (1) remaining option to renew for one (1) year. The Lease annual rental rate will remain at $4,000.00 and $0 rental tax. Lessee shall pay a monthly rental rate of $333.33. The Head Start program at Palm Lane offers two double sessions providing quality early childhood education to 34 children ages 3-5 years of age. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-14-058-G-00). This agreement does not impact the County General Funds. (C-22-05-115-4-06)

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50. AMENDMENT TO LEASE AGREEMENT WITH CITY OF CHANDLER Approve, and authorize the Chairman to execute Amendment No. 5 to Lease Agreement No. C-6552 with the City of Chandler as Lessor, for approximately 1,788 square feet of Head Start class room space located in the City of Chandler public housing facility at 130 N. Hamilton Street, Chandler, AZ. Amendment No. 5 will extend the term of Lease-C-6552 for one year from July 1, 2015 to June 30, 2016 with one (1) remaining County option to renew for one (1) year. The Lease annual rental rate will remain at $4,000.00 and $0 rental tax. Lessee shall pay a monthly rental rate of $333.33. The Head Start program at Hamilton offers two double sessions providing quality early childhood education to 34 children ages 3-5 years of age. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-14-058-G-00). This agreement does not impact the County General Funds. (C-22-06-098-4-05) 51. AMENDMENT TO LEASE AGREEMENT WITH SON RISE FAITH COMMUNITY CENTER, INC. Approve, and authorize the Chairman to execute, Amendment No.1 to the Lease Agreement L-7457 between Son Rise Faith Community Center, Inc., (Lessor) an Arizona non-profit corporation and Maricopa County (Lessee) administered by its Human Services Department Head Start program. Amendment No. 1 addresses: • Section 7 is replaced in its entirety with the following: 7. Utilities. Lessor, at the sole cost and expense of Lessor, shall provide all utilities for the Property and Premises, including electric, gas, water, sewer and trash collection. Lessee shall reimburse Lessor $220.00 (Two Hundred Twenty Dollars) per month for Lessee’s use of utilities. Lessee shall be responsible for the installation and charges for telephone and internet service to the Premises. • Section 8 is replaced in its entirety with the following: 8. Janitorial Services. Lessor shall provide janitorial services for the Property at the sole cost and expense of Lessor. Lessee shall provide janitorial to the classroom areas. Approval of Amendment #1 will correctly define Lessor’s and Lessee’s responsibilities and revise the monthly lease costs from $900 to $1,120 beginning July 1, 2015. Prior to the end of year-two of the lease term, both the utility reimbursement and the lease rental rate will be reviewed for reasonableness, and by mutual agreement, the Parties may amend the lease to reflect any agreed upon changes to the utility reimbursement and/or the lease rental rate. Any change to the lease rental rate or the utility reimbursement would become effective July 1 of year-three of the lease term. The Human Services Department, Head Start program shall have exclusive use of classroom and restroom space and non-exclusive use of playground area at 800 West Galveston Street, Chandler, Arizona. Monthly Lease costs shall be: 2/2015 to 6/30/2015 $100 rent 7/1/2015 to 6/30/2016 $900 rent & $220 utilities = $1,120 7/1/2016 to 6/30/2017 $900 rent & $220 utilities = $1,120 7/1/2017 to 6/30/2018 $900 rent & $220 utilities = $1,120 7/1/2018 to 6/30/2019 $900 rent & $220 utilities = $1,120 7/1/2019 to 5/30/2020 $900 rent & $220 utilities = $1,120 The Lease Agreement is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-14-058-G-00). This amendment does not impact the County General Funds. (C-22-15-045-1-01)

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50. AMENDMENT TO LEASE AGREEMENT WITH CITY OF CHANDLER Approve, and authorize the Chairman to execute Amendment No. 5 to Lease Agreement No. C-6552 with the City of Chandler as Lessor, for approximately 1,788 square feet of Head Start class room space located in the City of Chandler public housing facility at 130 N. Hamilton Street, Chandler, AZ. Amendment No. 5 will extend the term of Lease-C-6552 for one year from July 1, 2015 to June 30, 2016 with one (1) remaining County option to renew for one (1) year. The Lease annual rental rate will remain at $4,000.00 and $0 rental tax. Lessee shall pay a monthly rental rate of $333.33. The Head Start program at Hamilton offers two double sessions providing quality early childhood education to 34 children ages 3-5 years of age. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-14-058-G-00). This agreement does not impact the County General Funds. (C-22-06-098-4-05) 51. AMENDMENT TO LEASE AGREEMENT WITH SON RISE FAITH COMMUNITY CENTER, INC. Approve, and authorize the Chairman to execute, Amendment No.1 to the Lease Agreement L-7457 between Son Rise Faith Community Center, Inc., (Lessor) an Arizona non-profit corporation and Maricopa County (Lessee) administered by its Human Services Department Head Start program. Amendment No. 1 addresses: • Section 7 is replaced in its entirety with the following: 7. Utilities. Lessor, at the sole cost and expense of Lessor, shall provide all utilities for the Property and Premises, including electric, gas, water, sewer and trash collection. Lessee shall reimburse Lessor $220.00 (Two Hundred Twenty Dollars) per month for Lessee’s use of utilities. Lessee shall be responsible for the installation and charges for telephone and internet service to the Premises. • Section 8 is replaced in its entirety with the following: 8. Janitorial Services. Lessor shall provide janitorial services for the Property at the sole cost and expense of Lessor. Lessee shall provide janitorial to the classroom areas. Approval of Amendment #1 will correctly define Lessor’s and Lessee’s responsibilities and revise the monthly lease costs from $900 to $1,120 beginning July 1, 2015. Prior to the end of year-two of the lease term, both the utility reimbursement and the lease rental rate will be reviewed for reasonableness, and by mutual agreement, the Parties may amend the lease to reflect any agreed upon changes to the utility reimbursement and/or the lease rental rate. Any change to the lease rental rate or the utility reimbursement would become effective July 1 of year-three of the lease term. The Human Services Department, Head Start program shall have exclusive use of classroom and restroom space and non-exclusive use of playground area at 800 West Galveston Street, Chandler, Arizona. Monthly Lease costs shall be: 2/2015 to 6/30/2015 $100 rent 7/1/2015 to 6/30/2016 $900 rent & $220 utilities = $1,120 7/1/2016 to 6/30/2017 $900 rent & $220 utilities = $1,120 7/1/2017 to 6/30/2018 $900 rent & $220 utilities = $1,120 7/1/2018 to 6/30/2019 $900 rent & $220 utilities = $1,120 7/1/2019 to 5/30/2020 $900 rent & $220 utilities = $1,120 The Lease Agreement is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-14-058-G-00). This amendment does not impact the County General Funds. (C-22-15-045-1-01)

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36. AMENDMENT TO THE CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES FOR HEAD START/EARLY HEAD START SERVICES Approve financial Amendment No. 2 to Contract between Catholic Charities Community Services (CCCS) and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to: • Increase the contract amount by $60,000 from $8,640,985 to $8,700,985 for FY 2015. • Funding shall be utilized to offset costs related to updating IT equipment • CCCS is required to provide an additional $15,000 in-kind match. The Amendment is effective for the period of May 20, 2015 to June 30, 2015. Funding for this Amendment is through a grant from U.S. Department of Health and Human Services/Administration for Children and Families/Office of Head Start, (C-22-14-058-G-00). The purpose of the Agreement is to provide Head Start and Early Head Start services in the western part of the County. This contract does not impact any County General Funds. Catholic Charities Community Services is designated as a Delegate Agency of Maricopa County’s Head Start Zero-Five Program serving Western Maricopa County. This funding will be used to update IT equipment across 72 Head Start Center Based Classrooms; 14 Early Head Start Center Based Classrooms; 9 Early Head Start Home Based Visitor Programs; and 26 units for Supervisors and Managers. (C-22-14-075-3-02)

Attachments (1)