Vote — approved

2.HEAD START/EARLY HEAD START PROGRAM PRESENTATION AND APPLICATION AND ACCEPTANCE OF FY2016 BASE GRANT FUNDINGPresentation regarding the Maricopa County FY2015 Head Start/Early Head Start program activities and information on anticipated activities for FY2016. At the conclusion of the presentation request approval to submit Head Start/Early Head Start grant application for FY2016 base funds. The grant application shall be submitted to the U.S. Department of Health and Human (DHHS) / Administrati

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2. HEAD START/EARLY HEAD START PROGRAM PRESENTATION AND APPLICATION AND ACCEPTANCE OF FY2016 BASE GRANT FUNDING Presentation regarding the Maricopa County FY2015 Head Start/Early Head Start program activities and information on anticipated activities for FY2016. At the conclusion of the presentation request approval to submit Head Start/Early Head Start grant application for FY2016 base funds. The grant application shall be submitted to the U.S. Department of Health and Human (DHHS) / Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09CH7096, in the amount up to $22,708,901 for the purpose of promoting school readiness for 2,530 children in the Maricopa County Head Start Zero – Five program. The grant award will begin on July 1, 2015 and ends on June 30, 2016. Also request authorization for the Chairman to sign all documents related to the grant funds and approve the submission of any subsequent applications for additional supplemental funding, if appropriate. The Human Services Department has requested from the U.S. Department of Health and Human Services an Indirect cost rate of 20.2% of salaries and employee related expenses for FY2016. The total anticipated grant funds are $22,708,901 of which $10,133,895 is for salaries and employee related expenses. The total estimated indirect costs are $2,047,047 and are fully recoverable. This grant funding and any matching funds do not impact any Maricopa County General Funds. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this funding through a future reconciliation. Bruce Liggett, Human Services Director Alecia Jackson, Head Start Director The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, and any amendments to grant applications. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. Federal funds awarded require 25% non-federal share match (totaling $5,677,225), which is provided through in-kind donations of goods and services. Head Start/Early Head Start services in Western Maricopa County are provided by Catholic Charities, a delegate/sub-recipient agency. Maricopa County will contract with this delegate agency for a contract amount to be up to $9,347,485 of the total Head Start/Early Head Start grant funds. (C-22-15-050-P-00)

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53. CONTRACT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT Approve a financial Contract between Scottsdale Unified School District (District) and Maricopa County, administered by its Human Services Department. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. This contract term is effective from July 1, 2015 until June 30, 2016. The contract represents a fixed price agreement per each meal and snack served for an amount not-to-exceed $399,793.00. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances. The contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This contract does not impact the County General Funds. (C-22-15-079-3-00)

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54. CONTRACT WITH CATHOLIC CHARITIES COMMUNITY SERVICES, INC. Approve a Contract between Catholic Charities Community Services, Inc. (CCCS) and Maricopa County through the Human Services Department. The purpose of the Contract is for CCCS to provide Head Start and Early Head Start services in the western part of the County. The Contract amount is not-to-exceed amount of $9,347,485 and the term is July 1, 2015 through June 30, 2016 CCCS is required to provide a twenty-five percent (25%) non-federal share match, which equals $2,336,871. This Contract is funded by a grant from U.S. Department of Health and Human Services, Administration for Children and Families, Office of Head Start, (C-22-15-050-P-00). This contract does not impact any County General Funds. Catholic Charities Community Services is designated by the U.S. Department of Health and Human Services (DHHS) as a Delegate Agency for Maricopa County’s Head Start Zero-Five Program serving western Maricopa County. Reimbursable funding is limited to the amount allocated by DHHS on an annual basis upon notice of funding availability. This contract may need to be amended at a later date to address any changes required by the Office of Head Start. Approval of the contract as provided will allow uninterrupted services to Early Head Start and Head Start children. (C-22-15-075-3-00)

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39. CONTRACT WITH MESA UNIFIED SCHOOL DISTRICT FOR MEALS PROGRAM Approve a financial contract between Mesa Unified School District (District) and Maricopa County administered by its Human Services Department, in the not-to-exceed amount of $165,272.00. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $165,272.00. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is effective from August 1, 2015 until June 30, 2016. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-16-001-3-00)

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40. CONTRACT WITH CHANDLER UNIFIED SCHOOL DISTRICT FOR MEALS PROGRAM Approve a financial contract between Chandler Unified School District (District) and Maricopa County administered by its Human Services Department, in the not-to-exceed amount of $103,381. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $103,381. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is effective from August 1, 2015 until June 30, 2016. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This agreement does not impact the County General Funds. (C-22-16-002-3-00)

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36. CONTRACT WITH TEMPE ELEMENTARY SCHOOL DISTRICT #3 Approve a financial contract between Tempe Elementary School District (District) #3 and Maricopa County administered by its Human Services Department. The purpose of this contract is to establish the terms and conditions governing the purchase of full service food catering for the participants in Maricopa County Head Start Zero-Five Program, within the boundaries of the District or surrounding vicinity. This contract is effective from August 1, 2015 until June 30, 2016. The contract represents a fixed price agreement per each meal and snack served for an amount not to exceed $46,001.00. The contract requires the District to provide a minimum 1/3 to 2/3 of the daily recommended dietary allowances per day. This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-00). This contract does not impact the County General Funds. (C-22-16-005-3-00)

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34. ADDITION OF MODULAR BUILDINGS TO COUNTY FLEET Approve transfer of titles eight modular buildings from Catholic Charities Community Services to Maricopa County. CCCS has been the designated delegate agency for the Maricopa County Head Start program over 30 years providing Head Start services in western Maricopa County. CCCS purchased modular buildings with U.S. Department of Health Services (DHS) federal funds provided by Maricopa County through Head Start program grant agreements. U.S. Department of Health Services (DHS) Regional Head Start office instructed the Maricopa County Head Start program and CCCS that all modular buildings purchased with federal funds must be titled to Maricopa County as the primary recipient of the federal funds as required under 45CFR1309 (.20-.23). Transfer of titles to Maricopa County will ensure compliance with federal funding regulations. Grant Funds from Head Start/Early Head Start program (C-22-15-050-P-00) will be used to pay for maintenance of the modular buildings. Approval of this item will not impact the County General funds. (C-22-14-036-V-01)

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54. AMENDMENT TO LEASE AGREEMENT WITH VINEYARD/KIOWA, LLC FOR USE OF OFFICE SPACE Approve, and authorize the Chairman to execute Amendment No. 5 to Lease No. L-7330 with Vineyard/Kiowa, LLC, by Presson Corporation, an Arizona corporation, Lessor. Maricopa County, as ‘Lessee’ leases 18,508 rentable square feet of office space located at 2150-1 South Country Club Road, Mesa, AZ. Office space is utilized for the Maricopa County Head Start/Early Head Start program administered by the Human Services Department. Amendment No. 5 will exercise option two (2) of four (4) to extend the term of Lease for one year from June 1, 2016 to May 31, 2017. The annual rental rate during the one-year renewal term is $333,144.00 ($18.00/s.f. or $27,762.00 per month) plus 2.4% rental tax or $7,995.46 annually. Funding for this amendment is provided through a grant by the U.S. Department of Health and Human Services Head Start program (C-22-15-050-P-00). This agreement does not impact the County General Funds. The term of the Agreement shall be extended one (1) year, commencing June 1, 2016 and expiring May 31, 2017, with two (2) one-year renewal options remaining at the sole discretion of the Lessee, unless terminated earlier as provided for in the Agreement. Lessee shall give notice to Lessor at least ninety (90) days prior to the expiration date of the Agreement of Lessee’s intent to extend the term of the Agreement through Lessee’s one-year renewal option. This Agreement is subject to termination pursuant to the provisions of A.R.S. §38-511, the provisions of which are incorporated herein by this reference. (C-22-03-110-4-05)

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32. AMENDMENT TO LEASE AGREEMENT WITH CITY OF CHANDLER FOR OFFICE SPACE Approve, and authorize the Chairman to execute Amendment No. 6 to Lease Agreement No. C-6552 with the City of Chandler as Lessor, for approximately 1,788 square feet of Head Start class room space located in the City of Chandler-owned recreation building at 130 N. Hamilton Street, Chandler, AZ. Amendment No. 6 will extend the term of Lease-C-6552 for one year from July 1, 2016 to June 30, 2017. The Lease annual rental rate will remain at $4,000.00. Lessee shall pay a monthly rental rate of $333.33. This amendment is funded through the grant provided by the U.S. Department of Health and Human Services Head Start Program (C-22-15-050-P-00). This agreement does not impact the County General Funds. Lessee must provide Lessor with written notice of the intent to renew lease no later than ninety (90) days prior to the lease expiration date. Approval of amendment No. 6 shall authorize notification to be sent to Lessor. Party may terminate the Agreement with a 90-day notice to the other. (C-22-06-098-4-06)

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33. AMENDMENT TO LEASE AGREEMENT WITH CITY OF CHANDLER FOR OFFICE SPACE Approve and authorize the Chairman to execute Amendment No. 7 to Lease Agreement No. L-7178 with the City of Chandler, as Lessor, for approximately 2,200 square feet of Head Start class room space located at 660 South Palm Lane, Chandler, AZ. Amendment No. 7 will renew and extend the term of Lease L-7178 for one year from July 1, 2016 to June 30, 2017. The Lease annual rental rate will remain at $4,000.00. Lessee shall pay a monthly rental rate of $333.33. This amendment is funded through the grant provided by the U.S. Department of Health and Human Services Head Start Program (C-22-15-050-P-00). This agreement does not impact the County General Funds. Lessee must provide Lessor with written notice of the intent to renew lease no later than ninety (90) days prior to the lease expiration date. Approval of amendment No. 7 shall authorize notification to be sent to Lessor. (C-22-05-115-4-07)

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34. AMENDMENT TO CONTRACT WITH MESA UNIFIED SCHOOL DISTRICT FOR MEALS FOR HEAD START ZERO-FIVE PROGRAM Approve financial amendment No. 1 to the agreement with between Mesa Unified School District for food service catering to the Maricopa County Head Start Zero-Five program. The purpose of the Amendment is to extend the agreement term from June 30, 2016 to September 30, 2016. The Amendment also increases the funding amount by $112,000 from $165,272 to $277,272. The funds shall be expended as outlined below: 1. $234,272 to be expended by June 30, 2016 2. $43,000 to be available for expenditure July 1, 2016 to September 30, 2016 The Amendment revises Section IV Compensation C. Reimbursement to read as follows: 1. Effective August 1, 2015 through September 30, 2016, the District shall be reimbursed according to the fee schedule set forth below. 2. The Agreement maximum payment for all services provided during the term of this Agreement shall be two hundred seventy-two thousand, two hundred seventy-two ($272,272.00). This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-02). This agreement does not impact the County General Funds. (C-22-16-001-3-01)

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31. AMENDMENT TO AGREEMENT WITH SCOTTSDALE UNIFIED SCHOOL DISTRICT FOR FOOD CATERING SERVICE Approve financial amendment No. 1 to the agreement with between Scottsdale Unified School District for food service catering to the Maricopa County Head Start Zero-Five program. The purpose of the Amendment is to extend the agreement term from June 30, 2016 to September 30, 2016. The Amendment also increases the funding amount by $64,000 from $399,793 to $463,793. The funds shall be expended as outlined below: 1. $399,793 to be expended by June 30, 2016 2. $64,000 to be available for expenditure July 1, 2016 to September 30, 2016 The Amendment revises Section IV Compensation C. Reimbursement to read as follows: 1. Effective August 1, 2015 through September 30, 2016, the District shall be reimbursed according to the fee schedule set forth below. 2. The Agreement maximum payment for all services provided during the term of this Agreement shall be four hundred and sixty-three thousand, seven hundred and ninety-three ($463,793.00). This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-02). This agreement does not impact the County General Funds. (C-22-15-079-3-01)

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33. ADMINISTRATIVE CHANGE TO RECOGNIZE NEW OWNER/LESSOR UNDER LEASE Approve an administrative change to Lease Agreement No. L-7330 to recognize BAR/JCR PHX Flex Investors, LLC, as the new property owner and Birtcher Arizona, LLC as the new property manager with regards to the Human Services Department office space lease at 2150 S. Country Club Road, Mesa, AZ. The County received formal notice on April 7, 2016, that BAR/JCR PHX Flex Investors, LLC is the new property owner and successors in interest to Vineyard/Kiowa, LLC via Special Warranty Deed as recorded with the County Recorder on March 7, 2016, Maricopa County Recorder number 2016-0231424. All rent payments and Notices due under the Agreement shall be sent to BAR/JCR PHX Flex Investors, LLC c/o Birtcher Arizona, LLC, 1270 E. Broadway Road, Suite 215, Tempe, AZ 85282. The lease expires May 31, 2017. Section 1 of Amendment 3 of the lease allows County termination upon 120-day written notice to the Lessor. This lease is funded through a grant by the U.S. Department of Health and Human Services Head Start program (C-22-15-050-P-00). This agreement does not impact the County General Funds. (C-22-03-110-4-06)

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41. AMENDMENT TO CONTRACT WITH TEMPE ELEMENTARY SCHOOL DISTRICT FOR FOOD SERVICE Approve financial amendment No. 1 to the agreement with between Tempe Elementary School District for food service catering to the Maricopa County Head Start Zero-Five program. The purpose of the Amendment is to extend the agreement term from June 30, 2016 to September 30, 2016. The Amendment also increases the funding amount by $22,000 from $46,001 to $68,001. The funds shall be expended as outlined below: 1. $56,001 to be expended by June 30, 2016 2. $12,000 to be available for expenditure July 1, 2016 to September 30, 2016 The Amendment revises Section IV Compensation C. Reimbursement to read as follows: 1. Effective August 1, 2015 through September 30, 2016, the District shall be reimbursed according to the fee schedule set forth below. 2. The Agreement maximum payment for all services provided during the term of this Agreement shall be sixty-eight thousand and one ($68,001.00). This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-02). This agreement does not impact the County General Funds. All other terms and conditions of the original Agreement as amended remain the same and are in full force and effect and agreed to by the Parties. (C-22-16-005-3-01)

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42. AMENDMENT TO CONTRACT WITH CHANDLER UNIFIED SCHOOL DISTRICT FOR FOOD SERVICE Approve financial amendment No. 1 to the agreement with between Chandler Unified School District for food service catering to the Maricopa County Head Start Zero-Five program. The purpose of the Amendment is to extend the agreement term from June 30, 2016 to September 30, 2016. The Amendment also increases the funding amount by $31,000 from $103,381 to $134,381. The funds shall be expended as outlined below: 1. $113,381 to be expended by June 30, 2016 2. $21,000 to be available for expenditure July 1, 2016 to September 30, 2016 The Amendment revises Section IV Compensation C. Reimbursement to read as follows: 1. Effective August 1, 2015 through September 30, 2016, the District shall be reimbursed according to the fee schedule set forth below. 2. The Agreement maximum payment for all services provided during the term of this Agreement shall be one hundred thirty-four thousand, three hundred and eighty-one ($134,381.00). This contract is funded by grants from U.S. Department of Health and Human Services (C-22-15-050-P-00), and the Arizona Department of Education/Child and Adult Care Food Program (CACFP) (C-22-14-027-G-02). This agreement does not impact the County General Funds. (C-22-16-002-3-01)

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46. AMENDMENT TO LEASE AGREEMENT WITH FIRST UNITED METHODIST CHURCH OF MESA Approve and authorize the Chairman to execute Amendment 2 to Lease Agreement L-7454 with First United Methodist Church of Mesa, Arizona, an Arizona non-profit religious corporation. The purpose of the Amendment is to address the following: • Extends the Lease Agreement three (3) years and will expire on May 30, 2021. • Expand the Premises 821 square feet to include Room C as depicted in Exhibit A • County shall pay a monthly base rent of $2,250 beginning July 1, 2016 through May 30, 2021 The Lease is subject to termination pursuant to the provisions of A.R.S. 38-511, the provisions of which are incorporated herein by this reference. Either Lessor or Lessee may terminate the Lease by giving not less that ninety (90) days written notice of termination to the other Party. All other terms and conditions of the original agreement and as modified by subsequent lease amendments remain the same and in full force and effect. First United Methodist Church of Mesa, Arizona is located at 15 East 1st Avenue, Mesa Arizona. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start Program (C-22-15-050-P-00). This agreement does not impact the County General Funds. (C-22-15-001-1-02)

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52. AMENDMENT TO LEASE AGREEMENT WITH COMMUNITY ASSET AND RESOURCE ENTERPRISE PARTNERSHIP Approve, and authorize the Chairman to execute Amendment No. 4 to Lease Agreement L-7410 with Community Asset Resource Enterprise (CARE) Partnership to expand the classroom and playground space to accommodate a Head Start Program located at 466 South Bellview Street, Mesa, AZ. The purpose of the Amendment is to address the following items: • The leased Premises are hereby expanded from 532 to 1,890 square feet of classroom space. • The Lease is subject to termination pursuant to the provisions of A.R.S. § 38-511, the provisions of which are incorporated herein by this reference. • Once occupied, from July 1, 2016 through the expiration date, Lessee shall pay to Lessor as rent for the Premises Two Thousand Dollars ($2000.00) per month plus rental tax. The first Initial Rent payment due under this amendment shall be due the on the first day of the month following full execution of this amendment. • This amendment shall not become effective until it is executed by the Chairman of the Maricopa County Board of Supervisors. • The foregoing paragraphs contain all the changes made by this amendment. All other terms and conditions of the Lease not amended by this amendment remain the same and in full force and effect. The current lease term will remain the same and expire September 30, 2017. This Amendment does not contain County General Funds. This amendment is funded through the grant provided by U.S. Department of Health and Human Services Head Start program (C-22-15-050-P-00). This agreement does not impact the County General Funds. (C-22-10-044-1-04)

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