Vote: adopted

Item Text

56. COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve a Competition Impracticable Financial Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant. The Contract amount shall not exceed $450,000. The Contract term shall begin July 1, 2015 to June 30, 2016, with an option to renew the agreement for five (5) 1 year terms. There is not a long-term commitment on the part of the County beyond the terms of this contract. The contract with CASS is funded by the Human Services Department’s General Funds in the budget to be adopted by the Board of Supervisors for Fiscal Year 2016. (C-22-15-084-3-00)

Attachments (2)

Item Text

44. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 1 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to reduce the funding budget provided to CASS by $100,000 from $450,000 to $350,000. The Amendment shall be effective upon approval and signature by both parties. The contract with CASS is funded by the Human Services Department’s Fiscal Year 2016 General Funds. The Contract term began July 1, 2015 to June 30, 2016, with an option to renew the agreement for five (5) 1-year terms. There is not a long-term commitment on the part of the County beyond the terms of this contract. (C-22-15-084-3-01)

Attachments (2)

Vote: approved

Item Text

47. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 2 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items: • Amend Paragraph O, subparagraph 1 of Section II of the Agreement by extending the expiration date of the Agreement from June 30, 2016 to June 30, 2017. With the approval and acceptance of Amendment No. 2, four (4) one-year options to renew will remain. • Revise Scope of Work of the Agreement as written in Attachments A • Adopt and incorporate by reference: o Continuum of Care (CoC) Standards of Excellence for Emergency Shelter in Attachment B to Amendment No. 2. o Central Arizona Shelter Services (CASS) Single Adult Shelter Operating Standards as written in Attachment C. o Attachment D Payment Claim Form. o Attachment E CASS Itemized Service Budget • Provide CASS with $450,000 of funding for the period of July 1, 2016 to June 30, 2017. • Unexpended funds from the Original Agreement and Amendment No. 1 will not carry over into the extension period of Amendment No. 2. All unexpended funds shall revert to the County. • Amendment No. 2 shall be effective when fully executed by the Parties. • This Agreement is subject to and incorporates by reference the statutory language of A.R.S. §38-511. The foregoing paragraphs contain all the changes to the Agreement. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. The contract with CASS is to be funded by the Human Services Department’s Fiscal Year 2017 General Funds. (C-22-15-084-3-02)

Attachments (4)

Vote — approved

57.AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICESApprove financial Amendment No. 3 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items:• Amend Paragraph O, subparagraph 1 of Section II of the Agreement by extending the expiration date of the Agreement from June 30, 2017 to June 3

Item Text

57. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 3 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items: • Amend Paragraph O, subparagraph 1 of Section II of the Agreement by extending the expiration date of the Agreement from June 30, 2017 to June 30, 2018. With the approval and acceptance of Amendment No. 3, three (3) one-year options to renew will remain. • Revise Scope of Work of the Agreement as written in Attachments A • Include revised Attachment B Payment Claim Form as part of the Agreement. • Provide CASS with $450,000 of funding for the period of July 1, 2017 to June 30, 2018. • Unexpended funds from the Original Agreement, Amendment No. 1 and Amendment No. 2 will not carry over into the extension period of Amendment No. 3. All unexpended funds shall revert to the County. • CASS will provide an Itemized Service Budget to the County by August 1, 2017. • This Agreement is subject to and incorporates by reference the statutory language of A.R.S. §38-511. The foregoing paragraphs contain all the changes to the Agreement. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. The contract with CASS is to be funded by the Human Services Department’s appropriated Fiscal Year 2018 General Funds. (C-22-15-084-3-03)

Attachments (1)

Vote — approved

69.AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICESApprove financial Amendment No. 4 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items:• Amend Paragraph O, subparagraph 1 of Section II of the Agreement by extending the expiration date of the Agreement from June 30, 2018 to June 3

Item Text

69. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 4 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items: • Amend Paragraph O, subparagraph 1 of Section II of the Agreement by extending the expiration date of the Agreement from June 30, 2018 to June 30, 2019. With the approval and acceptance of Amendment No. 4, two (2) one-year options to renew will remain. • Provide CASS with $450,000 of funding for the period of July 1, 2018 to June 30, 2019. • Delete Section 3, Scope of Work in its entirety and replace with revised Scope of Work. • Unexpended funds from the Original Agreement, Amendment No. 1, Amendment No. 2 and Amendment No. 3 will not carry over into the extension period of Amendment No. 4. All unexpended funds shall revert to the County. • The County shall reimburse the Contractor on a Net 10 payment standard. • This Agreement is subject to and incorporates by reference the statutory language of A.R.S. §38-511. The foregoing paragraphs contain all the changes to the Agreement. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. The contract with CASS is to be funded by the Human Services Department’s proposed F iscal Year 2019 General Funds. Supervisory District: All (C-22-15-084-3-04)

Attachments (2)

Vote — approved

43.AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICESApprove financial Amendment No. 5 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items:A. Amend the Agreement term from June 30, 2019 to June 30, 2020.B. The County shall provide CASS with $450,000 for the period of July 1, 2019 to 

Item Text

43. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 5 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items: A. Amend the Agreement term from June 30, 2019 to June 30, 2020. B. The County shall provide CASS with $450,000 for the period of July 1, 2019 to June 30, 2020. C. Add the following clause to Section I, Paragraph K “Termination”: 5. The County has the right to reevaluate this Agreement upon a decision in the City of Phoenix Special Permit related to temporary shelter capacity at the Human Services Campus. D. Revise Section III Work Statement and Compensation in the following paragraph: A. Scope of Work revised to include collaborative work activities E. CASS shall provide the County with proof of occupancy by July 1, 2019. F. Unexpended funds from the Original Agreement and Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment 4 shall revert to the County and shall not be available for the new Agreement term. G. The County shall reimburse the Contractor on a Net “0” payment standard. The foregoing paragraphs contain all the changes to the Agreement. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. This Amendment shall be funded by the Human Services Department’s proposed Fiscal Year 2020 General Funds. Supervisory District: All (C-22-15-084-3-05)

Attachments (1)

Item Text

49. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 6 to the Competition Impracticable Contract between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to address the following items: A. In accordance with Section I (General Provisions), Paragraph D (Amendments), and Section II (Special Provisions), Paragraph O (Contract Term and Option to Extend), extend the Agreement Termination Date from July 1, 2020, through June 30, 2021 (“Renewal Period No. 5). B. Add that the County shall provide the Contractor with $450,000 in fiscal year 2021 funding in return for the services provided under the Agreement during Renewal Period No. 5. C. Update the Points of Contact in the Agreement. D. Add the following new paragraph to Section I (General Provisions): WW. WRITTEN CERTIFICATION IN ACCORDANCE WITH A.R.S. § 35-393.01 If the Contractor engages in for-profit activity and has 10 or more employees, and if this Agreement has a value of $100,000 or more, then the Contractor certifies it is not currently engages in, and agrees for the duration of this Agreement not to engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. E. Add the following new paragraph to Section I (General Provisions): XX. FORCE MAJEURE 1. Neither Party shall be liable for failure of performance, nor incur any liability to the other Party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Agreement if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the Parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service. 2. Each Party, as applicable, shall give the other Party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each Party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 3. The Party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, all non-excused obligations were substantially fulfilled, and the other Party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. F. Revise Section III (Work Statement and Compensation) for fiscal year 2021 and replace it in its entirety with the attached revised Section III (Work Statement and Compensation). G. Add that the Contractor shall provide the County with proof of occupancy by July 1, 2020. H. Add that unexpended funds from the Agreement and Amendment Nos. 1, 2, 3, 4, and shall revert to the County and not be available for Renewal Period No. 5. II. This Amendment No. 5 is subject to and incorporates the provisions of A.R.S. § 38-511 This Amendment shall be funded by the Human Services Department’s proposed Fiscal Year 2021 General Funds. Supervisory District: All (C-22-15-084-3-06)

Attachments (1)

Vote — approved

42.AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 7 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to address the following items: A. Add that the County shall provide the Contractor an additional $200,000 for fiscal year 2021. The fiscal year 2021 funding availability is now incr

Item Text

42. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH CENTRAL ARIZONA SHELTER SERVICES Approve financial Amendment No. 7 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to address the following item s: A. Add that the County shall provide the Contractor an additional $200,000 for fiscal year 2021. The fiscal year 2021 funding availability is now increased from $450,000 to a not-to-exceed amount of $650,000. B. Revise Section III (Work Statement and Compensation) for fiscal year 2021 and replace it in its entirety with the attached revised Section III (Work Statement and Compensation). All other terms and conditions of the Agreement and Amendment Nos. 1, 2, 3, 4, 5 and 6 shall remain unchanged and in full force and effect as executed by the Parties. This Amendment shall be funded by the Human Services Department’s appropriated General Funds. FY 2021: $200,000 Expenditures Supervisory District: All (C-22-15-084-3-07)

Attachments (1)

Vote — approved

68.AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 8 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to address the following items: A. Revise Section II (Special Provisions), Subparagraph 2 of Paragraph O (Contract Term and Option to Extend) to read as follows:2. The County may, at is optio

Item Text

68. AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 8 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to address the following items: A. Revise Section II (Special Provisions), Subparagraph 2 of Paragraph O (Contract Term and Option to Extend) to read as follows: 2. The County may, at is option and with the agreement of the Contractor, renew the term of this Agreement for ten additional one-year (or shorter) terms. The County shall notify the Contractor in writing of its intent to extend the term at least thirty calendar days prior to the expiration of the original Agreement term, or any subsequent additional terms. B. Extend the Agreement Termination Date from June 30, 2021, through June 30, 2022. C. Add that the County shall provide the Contractor with $450,000 in General Funds for the period July 1, 2021, through June 30. 2022. The total funds under this Amendment No. 8 shall not exceed $450,000 for continued emergency shelter services for individuals and families experiencing homelessness in Maricopa County. Unexpended funds provided under this Agreement and Amendment Nos. 1 through 7 shall revert to the County and shall not be available for the extended term of July 1, 2021, through June 30, 2022. D. Revise Section I (General Provisions) to add the following paragraph: YY. SURVIVAL E. Revise Section II (Special Provisions), Paragraph G (Contractor Changes), to address Contractor Changes and the Administrative Change Order process. F. Revise Section III (Work Statement and Compensation) in the following paragraphs: 1. C. (Reimbursement) to address the Reimbursement and invoice process; and 2. D. (Funding) to identify the funding allocation. G. Revise Section IV (ATTACHMENTS) to attach Attachment 2, Operating Budget for Fiscal Year 2022. The Agreement is amended to incorporate the changes contained in this Amendment No. 8. All other terms and conditions of the Agreement and Amendment Nos. 1, 2, 3, 4, 5, 6, and 7 shall remain unchanged and in full force and effect as executed by the Parties. Amendment No. 8 shall be effective upon approval and signature by both Parties. FY2022: $450,000 General Funds Expenditures. Supervisory District: All (C-22-15-084-3-08)

Attachments (1)

Vote — approved

64.AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 9 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to address the following items: A. Add that the County shall provide the Contractor with an additional $119,191.54 in General Funds for the period July 1, 2021, through September 30, 2021, fo

Item Text

64. AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 9 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of the Amendment is to address the following items: A. Add that the County shall provide the Contractor with an additional $119,191.54 in General Funds for the period July 1, 2021, through September 30, 2021, for the purpose of indoor, daytime heat relief for up to 250 people per day. The total funds under this Amendment No. 9 shall not exceed $119,191.54 and will be used to reimburse for actual costs associated with daytime heat relief for individuals and families experiencing homelessness in Maricopa County. B. Add that the period of funding availability under this Amendment No. 9 shall begin on July 1, 2021, and extend through September 30, 2021. C. Revise Section III (Work Statement and Compensation) by adding the following paragraph: E. FUNDING – Amendment No. 9 Subject to the availability and authorization of funds, the anticipated funding for this Amendment No. 9 is $119,191.54. D. Revise Section IV (ATTACHMENTS) to attach regarding fiscal year 2022 Attachment 3, Heat Relief 2021 Budget. The Agreement is amended to incorporate the changes contained in this Amendment No. 9. All other terms and conditions of the Agreement and Amendment Nos. 1, 2, 3, 4, 5, 6, 7, and 8 shall remain unchanged and in full force and effect as executed by the Parties. Amendment No. 9 shall be effective upon approval and signature by both Parties. FY2022: $119,191.54 General Funds Expenditures Supervisory District: All (C-22-15-084-3-09)

Attachments (1)

Vote — approved

45.AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 10 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant and decrease the need for pub

Item Text

45. AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 10 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant and decrease the need for public support services. The County and the Contractor collectively are referred to as the “Parties.” The purpose of the Amendment is to address the following items: A. Add that the County shall provide the Contractor with an additional $111,511 in General Funds. The Contractor shall provide 50 additional shelter beds utilizing the Contractor’s dayroom space for individuals experiencing homelessness. The period of funding availability for Amendment No. 10 shall begin on September 27, 2021 and extend through December 30, 2021. B. Revise Section III (Work Statement and Compensation) by adding the following paragraph: E. FUNDING – Amendment No. 10 Subject to the availability and authorization of funds, the anticipated funding for this Amendment No. 10 is for $111,511. C. Revise Section IV (ATTACHMENTS) to attach Attachment 4, Amendment No. 10 Operating Budget. The Agreement is amended to incorporate the changes contained in this Amendment No. 10. All other terms and conditions of the Agreement and previously approved Amendments shall remain unchanged and in full force and effect as executed by the Parties. Amendment No. 10 shall be effective upon approval and signature by both Parties. FY2022: $111,511 General Funds Expenditures Supervisory District: All (C-22-15-084-3-10)

Attachments (1)

Vote — approved

49.AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 11 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant and decrease the need for pub

Item Text

49. AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 11 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant and decrease the need for public support services. The County and the Contractor collectively are referred to as the “Parties.” The purpose of the Amendment is to address the following items: A. Correct funding availability in Amendment No. 10 from September 27, 2021 through December 31, 2021. B. Add that the County shall provide the Contractor with an additional $153,470 in County General Funds. The Contractor shall continue to provide 50 additional shelter beds utilizing the Contractor’s dayroom space for individuals experiencing homelessness. Funding availability for Amendment 11 shall be retroactive from January 1, 2022 through March 30, 2022. C. Revise Section III (Work Statement and Compensation), Subparagraph E to address the funding availability and authorization of funds. D. Revise Section IV (Attachments) to attach Attachment 4, Amendment No. 11 Operating Budget. The Agreement is amended to incorporate the changes contained in this Amendment No. 11. All other terms and conditions of the Agreement and previously approved Amendments shall remain unchanged and in full force and effect as executed by the Parties. Amendment No. 11 shall be effective upon approval and signature by both Parties. FY2022: $153,470 Expenditures Supervisory District: All (C-22-15-084-3-11)

Attachments (1)

Vote — approved

60.AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 12 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant and decrease the need for pub

Item Text

60. AMENDMENT TO THE COMPETITION IMPRACTICABLE AGREEMENT WITH CENTRAL ARIZONA SHELTER SERVICES Approve Amendment No. 12 to the Competition Impracticable Agreement between Central Arizona Shelter Services (CASS) and Maricopa County, administered by its Human Services Department. The purpose of this Contract is to provide funding to CASS for shelter operations and support services to eligible homeless individuals and families while assisting them to become self-reliant and decrease the need for public support services. The County and the Contractor collectively are referred to as the “Parties.” The purpose of the Amendment is to address the following items: A. Add that the County shall provide the Contractor with an a dditional $153,470 in County General Funds. The Contractor shall continue to provide 50 additional shelter beds utilizing the Contractor’s dayroom space for individuals experiencing homelessness. Funding availability for Amendment 12 shall be retroactive t hrough June 30, 2022. B. Revise Section III (Work Statement and Compensation), Subparagraph E to address the funding availability and authorization of funds. C. Revise Section IV (Attachments) to attach Attachment 4, Amendment No. 12 Operating Budget. T he Agreement is amended to incorporate the changes contained in this Amendment No. 12. All other terms and conditions of the Agreement and previously approved Amendments shall remain unchanged and in full force and effect as executed by the Parties. Amend ment No. 12 shall be effective upon approval and signature by both Parties. FY2022: $153,470 Expenditures Supervisory District: All (C-22-15-084-3-12)

Attachments (1)