Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

30.SUBMIT APPLICATION TO U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR EARLY HEAD START PROGRAM GRANT FUNDINGRequest approval for the Maricopa County Head Start program to submit a continuation grant fund application to the U.S. Department of Health and Human (DHHS) Administration for Children and Families (ACF), Office of Head Start (OHS), for the Grant No. 09HP000105. The Maricopa County Human Services Department administers the Early Head Start program. The County is a current recipient of

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30. SUBMIT APPLICATION TO U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR EARLY HEAD START PROGRAM GRANT FUNDING Request approval for the Maricopa County Head Start program to submit a continuation grant fund application to the U.S. Department of Health and Human (DHHS) Administration for Children and Families (ACF), Office of Head Start (OHS), for the Grant No. 09HP000105. The Maricopa County Human Services Department administers the Early Head Start program. The County is a current recipient of the stated grant and the grant application is for funding for the fourth (4th) year of the project period September 1, 2020 thru August 31, 2021. This is a reoccurring grant and the funding opportunity is non-competitive. The Grant application is for $1,843,849 and the period of availability is September 1, 2020 through August 31, 2021. The Office of Head Start awarded Maricopa County with the grant for Early Head Start Program for the project period of March 1, 2017 through August 31,2021. The purpose of the Grant is for the County to provide Early Head Start program services to 96 infants and toddlers. The program goals include: • Increasing access to quality care and education • Removing barriers to employment for parents of children enrolled in Early Head Start • Incorporating Early Head Start performance measures into daily activities to ensure children are school ready The Grant requires a 20% Non-Federal Share (NFS) match of the total approved project costs. The total NFS match is estimated to be $460,962 for the budget period of September 1, 2020 thru August 31, 2021, which is obtained through in-kind donations of services and parent volunteers. Also request authorization for the Chairman to sign documents related to this funding application. The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, as well as amendments and budget revisions to the Grant. Amendments are required if the program needs to transfer funds between budget line items in an aggregate amount of $250,000 or more. The Human Services Department is utilizing the provisional indirect rate of 22.2% approved by the U.S. Department of Health and Human Services for FY21 for salaries and employee related expenses. The estimated grant funds are $1,843,849 of which $477,937 is for salaries and benefits. The total estimated indirect costs are $106,102 and fully recoverable. Receipt of the Grant funds does not require future or ongoing contributions by the County at the end of the project period. The services provided under this Grant are not a mandated function but provides a benefit to the citizens by enrolling eligible children in the Early Head Start program and integrating Early Head Start performance measures focused on developmental and education opportunities to support school readiness. The approved enrollment is 96 for infants and toddlers. This Grant funding and any NFS match will not impact the Maricopa County General Funds. Once notified of funding award by DHHS, the Human Services Department will seek acceptance of funds from the Board of Supervisors in a separate agenda item. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the revenues is not prohibited by the budget law. This Grant does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42- 17105. The overall budget will be adjusted as necessary to accommodate the Grant funding through a future reconciliation. Grant funding application is due on June 1, 2020. Supervisory District: All (C-22-17-060-G-08)

Attachments (3)

Vote: adopted

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63. ACCEPTANCE OF SUPPLEMENTAL COVID-19 GRANT FUNDS FROM U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR EARLY HEAD START PROGRAM Approve the receipt of supplemental COVID-19 grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09HP000105 in the amount not-to-exceed $84,366 for the delivery of Early Head Start program services. The County’s Head Start program received notification of the funding availability through the Head Start Enterprise System (HSES) of the funding amounts. The grant award was non-competitive and awarded to the County as a current recipient of the Grant No. 09HP000105. The funds are one-time funding and must be expended by August 31, 2020. The purpose of the funds is to support the County as a result of the impact COVID-19 had on the Early Head Start program and the services provides to infants and toddlers and families. The grant requirement of match funds of 20% non-federal share (NFS) have been waived, and the County will not need to provide match funds as a result of the receipt of the funds. Approval of this action will authorize the Chairman to sign all documents related to these grant funds and submission of any grant modification applications, requests for additional, continued and/or supplemental funding, as applicable. The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for budget modifications and additional funds, as well as amendments to grant applications. The Human Services Department provisional indirect rate is 22.2% by the U.S. Department of Health and Human Services for FY2020 for salaries and employee related expenses. The total funding amount is $84,366 of which $0 is for salaries and ERE, therefore $0 indirect funds will be recoverable. The services provided under this grant are not a mandated function but provides a benefit to the citizens by providing eligible children with high quality care and education by integrating Head Start performance measures. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and Therefore, expenditure of the revenues is not prohibited by the budget law. This Grant award does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall budget will be adjusted as necessary to accommodate the grant funding through a future reconciliation. Acceptance of the grant funds will not impact the County General Fund. Supervisory District: All (C-22-17-060-G-09)

Attachments (6)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Steve Chucri	yes

33.ACCEPTANCE OF GRANT FUNDS FROM U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR EARLY HEAD START PROGRAM Approve the receipt of 5th year grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09HP000105-04-00. OHS provided a Notice of Award (NOA) for $1,843,849 for Maricopa County Early Head Start program activities. The Grant award of $1,843,849 is a non-competing continuation and is for t

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33. ACCEPTANCE OF GRANT FUNDS FROM U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR EARLY HEAD START PROGRAM Approve the receipt of 5th year grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09HP000105-04-00. OHS provided a Notice of Award (NOA) for $1,843,849 for Maricopa County Early Head Start program activities. The Grant award of $1,843,849 is a non-competing continuation and is for the project period of September 1, 2020 through August 31, 2021. The grant funds are reoccurring for the Project Period that began on March 1, 2017 thru August 31, 2021. The funds will be utilized to provide Head Start services to 96 infants and toddlers. Funding for Grant No. 09HP000105 was competitive and was awarded to Maricopa County in March 2017. The purpose of the grant is for the County to increase the number of program participants (infants and toddlers) that receive quality of learning opportunities through partnerships with contracted Child Care providers. On June 2020, the Head Start program submitted a continuation funding application (C-22-17-060-G-08) to OHS. The grant requires a 20% non-federal share (NFS) match of the total grant award. The total NFS is $460,962 for the period of September 1, 2020 thru August 31, 2021. NFS is provided through in-kind donations of goods and services as well as parent volunteering. Upon approval of receipt of funds, the grant award amount for the project period shall be $8,894,302. The Human Services Department approved provisional indirect rate for FY2021 is 22.2% from the U.S. Department of Health and Human Services for salaries and employee related expenses. The Grant funding amount is $ 1,843,849 of which $477,937 is for salaries and employee related expenses. The estimated recoverable indirect rate costs are $106,102 and fully recoverable and effective as of September 1, 2020. Receipt of the grant funds does not require future or ongoing contributions by the County at the end of the project period. The services provided under this grant are not a mandated function but provides a benefit to the citizens by providing eligible children with high quality care and education by integrating Head Start performance measures. The measures provide children with learning opportunities to enhance development and help with preparing children to be school ready. The approved Head Start enrollment under this grant is 96 infants and toddlers. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and Therefore, expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall budget will be adjusted as necessary to accommodate the grant funding through a future reconciliation. Acceptance of the grant funds will not impact the County General Fund. FY 2021: $1,536,541 Revenue & Expenditures FY 2022: $307,308 Revenue & Expenditures Supervisory District: All (C-22-17-060-G-10)

Attachments (1)