Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
and Steve Gallardo	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

61.AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR UTILITY ASSISTANCE PROGRAMApprove a revenue Agreement between Arizona Community Action Association (ACAA) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of this Agreement is for the County to provide utility deposit and utility bill assistance services to eligible low-income residents of Maricopa County. ACAA will provide the County with a not-to-exceed amount of $302,057 for the provision of serv

Item Text

61. AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR UTILITY ASSISTANCE PROGRAM Approve a revenue Agreement between Arizona Community Action Association (ACAA) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of this Agreement is for the County to provide utility deposit and utility bill assistance services to eligible low-income residents of Maricopa County. ACAA will provide the County with a not-to-exceed amount of $302,057 for the provision of services. The Agreement term is July 1, 2018 through June 30, 2019. The Human Services Department FY2019 Indirect cost rate has not been fully negotiated. However, the U.S. Department of Health and Human Services has approved the use of the FY2018 indirect cost rate to be used until the FY2019 rate is approved. Therefore, the indirect cost rate is 22.9% for salaries and employee related expenses. The total Agreement funds are $302,057 of which $0 is for salaries and ERE. The total recovered allowable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant amendment through future grant reconciliation. This agreement does not contain and County General Funds. Supervisory District: 1-5 (C-22-18-040-3-00)

Attachments (5)

Vote: approved

Item Text

39. AMENDMENT TO THE AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR UTILITY ASSISTANCE PROGRAM Approve revenue Amendment No. 01 from Arizona Community Action Association (ACAA) to receive an increase in Arizona Public Service Crisis Bill Assistance Program funds in the amount of $17,706.11 for the provision of utility deposit and utility bill assistance services to eligible low-income residents of Maricopa County. The Amendment effective date is retroactive to July 1, 2018 and will terminate on June 30, 2019. The funds will be utilized from July 1, 2018 through June 30, 2019. The Human Services Department FY2019 Indirect cost rate has not been finalized. However, the U.S. Department of Health and Human Services has approved the use of the FY2018 indirect cost rate to be used. Therefore, the indirect cost rate is 22.9% for salaries and employee related expenses. The total Agreement funds are $17,706.11 of which $0 is for salaries and benefits. The total recovered allowable indirect costs is $0. This grant award is non-competitive. ACAA contracts with Maricopa County, as the County is one of twelve federally designated Community Action Agencies (CAA) in the state of Arizona. ACAA has provided annual funding allocation to the County for the provision of utility bill and utility deposit assistance since July 1, 2014. The services provided under the ACAA Utility Assistance Program are not a mandated function but provides a benefit to the citizens by increasing the number of low-income individuals and families in Maricopa County that will receive utility assistance services. This Agreement is fully funded by contributions from various utility companies for the provision of utility bill and deposit assistance for eligible low-income households and managed by ACAA. Receipt of the funds does not require in-kind of match funds and no future or ongoing contributions by the County is required at the end of the Agreement. Acceptance of Amendment No. 01 will not impact the County General Fund. The overall grant budget will be adjusted as necessary to accommodate this Amendment through a future reconciliation. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. Amendment No. 1 amends the following areas of the Agreement: 1. Section I. Service and Programs – 1.2 Fund Sources Arizona Public Service (APS) Crisis Bill Assistance Program: To increase the Direct Service Amount to $99,074.17 and increase the Program Delivery amount to $19,814.83. The new allocation for APS Bill Assistance Program will be $118,889.00 (Direct Service + Program Delivery). Supervisory District: All (C-22-18-040-3-01)

Attachments (2)

Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
Gallardo Medical Examiner	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

37.AMENDMENT TO THE AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR BILL ASSISTANCE PROGRAM Approve revenue Amendment No. 2 to the Agreement between Arizona Community Action Association (“ACAA” dba “Wildfire”) and Maricopa County, administered by its Human Services Department. The purpose of this Amendment is for ACAA to increase the Arizona Public Service Bill Assistance Program (APS BA) line item funds of the Agreement. ACAA will provide the County with an increase of $30,700, the fund

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37. AMENDMENT TO THE AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR BILL ASSISTANCE PROGRAM Approve revenue Amendment No. 2 to the Agreement between Arizona Community Action Association (“ACAA” dba “Wildfire”) and Maricopa County, administered by its Human Services Department. The purpose of this Amendment is for ACAA to increase the Arizona Public Service Bill Assistance Program (APS BA) line item funds of the Agreement. ACAA will provide the County with an increase of $30,700, the funding period of availability is July 1, 2018 to June 30, 2019. The funds will be utilized to provide bill assistance to eligible low-income household in Maricopa County outside of the City of Phoenix and the City of Mesa who are APS customers. Amendment No. 2 amends the following areas of the Agreement: 1. Section I. Service and Programs – 1.2 Fund Sources: Arizona Public Service Crisis Bill Assistance Program (APS BA): To increase the Direct Service amount to $124,657.50 and increase the Program Delivery amount to $24,931.50. The new allocation for APS BA will be $149,589.00 (Direct Service + Program Delivery). Unless otherwise noted herein, all other provisions of the original Agreement will remain in place for the duration of the original Agreement. With approval of this Amendment, the Agreement ceiling will be increase from $319,763.11 to 350,463.11. The Human Services Department FY2019 Indirect cost rate has not been fully negotiated, but the U.S. Department of Health and Human Services has approved the use of the FY2018 indirect cost rate to be used. Therefore, the FY2019 indirect cost rate is 22.9% for salaries and employee related expenses. The total Amendment funds are $30,700 of which $0 is for salaries and benefits. The total recovered allowable indirect costs is $0. Budget adjustments will be made when the Indirect rate costs has been fully negotiated and shall be retroactive to July 1, 2018. ACAA contracts with the County on an annual reoccurring, non-competitive basis for service delivery of the Utility Bill Assistance program. Receipt of the funds from ACAA does not require in-kind or match funds and no future or ongoing contributions by the County at the end of the Agreement term. The services provided under this Agreement are not a mandated function but provides a benefit to the citizens by providing utility bill assistance to low income individuals and families in Maricopa County. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through future budget reconciliation. Acceptance of this Amendment will not impact the County General Fund. Supervisory District: All (C-22-18-040-3-02)

Attachments (1)

Vote — approved

Steve Gallardo	yes
Bill Gates	abstain
Clint Hickman	abstain
and Clint Hickman	yes
Steve Chucri	yes

42.AMENDMENT TO AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR BILL ASSISTANCE PROGRAMApprove revenue Amendment No. 3 to the Agreement between Arizona Community Action Association (“ACAA” dba “Wildfire”) and Maricopa County, administered by its Human Services Department. The purpose of this Amendment is for ACAA to provide a new funding line item for administration of Arizona Public Service (APS) Crisis Bill Federal Employee Assistance. ACAA will provide the County with $16,000 to assis

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42. AMENDMENT TO AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR BILL ASSISTANCE PROGRAM Approve revenue Amendment No. 3 to the Agreement between Arizona Community Action Association (“ACAA” dba “Wildfire”) and Maricopa County, administered by its Human Services Department. The purpose of this Amendment is for ACAA to provide a new funding line item for administration of Arizona Public Service (APS) Crisis Bill Federal Employee Assistance. ACAA will provide the County with $16,000 to assist households with a Federal Government employee impacted by the Federal Government shutdown during 2019. The funds will expire two (2) months after the Federal Government shutdown ends, at which time, any unused funds will be rolled into the existing APS Crisis Bill Assistance program (referred to as APS BA) line item funding. The Amendment shall be effective upon signature by both parties. The Agreement term is July 1, 2018 to June 30, 2019. The funds will be utilized to provide APS crisis bill assistance to households in Maricopa County outside of the City of Phoenix and the City of Mesa who has a household member that is an employee of the Federal Government and has been out of work due to the Federal Government shutdown as outlined in Exhibit A, hereby incorporated into the Agreement. Amendment No. 3 amends the following areas of the Agreement: 1. Section I. Service and Programs – 1.2 Fund Sources: APS Crisis Bill Federal Employee Assistance Program (APS BA): To provide Direct Service funding in the amount of $13,333.33 and Program Delivery amount of $2,666.67. The allocation for APS Crisis Bill Federal Employee Assistance will be $16,000.00 (Direct Service + Program Delivery). Unless otherwise noted herein, all other provisions of the original Agreement will remain in place for the duration of the original Agreement. With approval of this Amendment, the Agreement ceiling will be increased from $350,463.39 to $366,463.39. ACAA contracts with the County on an annual reoccurring, non-competitive basis for service delivery of the Utility Bill Assistance program. The Human Services Department FY2019 Indirect cost rate has not been fully negotiated, but the U.S. Department of Health and Human Services has approved the use of the FY2018 indirect cost rate to be used. Therefore, the FY2019 indirect cost rate is 22.9% for salaries and employee related expenses. The total Amendment funds are $16,000 of which $0 is for salaries and benefits. The total recovered allowable indirect costs is $0. Budget adjustments will be made when the Indirect rate costs has been fully negotiated and shall be retroactive to July 1, 2018. Receipt of the funds from ACAA does not require in-kind or match funds and no future or ongoing contributions by the County at the end of the Agreement term. The services provided under this Agreement are not a mandated function but provides a benefit to the citizens by providing utility bill assistance to federal employees experiencing financial difficulties in Maricopa County. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through future budget reconciliation. Acceptance of this Amendment will not impact the County General Fund. Supervisory District: All (C-22-18-040-3-03)

Attachments (1)