Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
and Steve Gallardo	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

63.AGREEMENT WITH ARIZONA DEPARTMENT OF HOUSING FOR WEATHERIZATION SERVICESApprove a financial Agreement between the Arizona Department of Housing (ADOH) and MaricopaCounty administered by its Human Services Department.The purpose of the Agreement is for ADOH to provide the County with funds for the provision of Weatherization services. The Agreement funding total of $1,291,605 is comprised of the following fund sources:• $317,603 - Department of Energy Weatherization Assistance Program (DOE WAP

Item Text

63. AGREEMENT WITH ARIZONA DEPARTMENT OF HOUSING FOR WEATHERIZATION SERVICES Approve a financial Agreement between the Arizona Department of Housing (ADOH) and Maricopa County administered by its Human Services Department. The purpose of the Agreement is for ADOH to provide the County with funds for the provision of Weatherization services. The Agreement funding total of $1,291,605 is comprised of the following fund sources: • $317,603 - Department of Energy Weatherization Assistance Program (DOE WAP) for Low Income Persons • $974,002 - Low Income Home Energy Assistance Program (LIHEAP WAP) Funding availability period is July 1, 2018 through June 30, 2019. The Agreement shall be effective beginning on the date of execution by ADOH and shall remain in effect until June 30, 2019, unless terminated sooner, extended or otherwise amended. The Human Services Department FY2019 Indirect cost rate has not been fully negotiated. However, the U.S. Department of Health and Human Services has approved the use of the FY2018 indirect cost rate to be used until the FY2019 rate is approved. Therefore, the indirect cost rate is 22.9% for salaries and employee related expenses. The total Agreement funds are $1,291,605 of which $67,612 is for salaries and ERE. The total recovered allowable indirect cost is $15,483.12. Budget adjustments will be made when the Indirect rate costs has been fully negotiated and shall be retroactive to July 1, 2018. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through future budget reconciliation. This agreement does not contain County General Funds. Supervisory District: All (C-22-18-041-3-00)

Attachments (2)

Vote — approved

Steve Gallardo	abstain
Jack Sellers	abstain
Bill Gates	abstain
Clint Hickman	yes
Gallardo Procurement Services	yes
Steve Chucri	yes

45.AMENDMENT TO ARIZONA DEPARTMENT OF HOUSING FOR WEATHERIZATION ASSISTANCE PROGRAMApprove revenue Amendment No. 002 to the Agreement between Arizona Department of Housing (ADOH) and Maricopa County administered by its Human Services Department. The purpose of this Amendment is for ADOH to provide an increase in funds for the Weatherization Assistance Program. ADOH will provide the County with Low Income Home Energy Assistance Program (LIHEAP) funds in the amount of $10,704 for Administrative fu

Item Text

45. AMENDMENT TO ARIZONA DEPARTMENT OF HOUSING FOR WEATHERIZATION ASSISTANCE PROGRAM Approve revenue Amendment No. 002 to the Agreement between Arizona Department of Housing (ADOH) and Maricopa County administered by its Human Services Department. The purpose of this Amendment is for ADOH to provide an increase in funds for the Weatherization Assistance Program. ADOH will provide the County with Low Income Home Energy Assistance Program (LIHEAP) funds in the amount of $10,704 for Administrative funds and $120,406 in Project funds for a total increase of $131,110. The funding period of availability is July 1, 2018 to June 30, 2019. The funds will be utilized to provide weatherization measures in dwellings occupied by low-income households in Maricopa County outside of the City of Phoenix and the City of Mesa. ADOH referrers to this Amendment as (“Amendment No. 002”) due to ADOH internal administrative changes that were processed as Amendment No. 001. Amendment No. 002 is the 1st Amendment under the existing Agreement, processed for formal approval between the Parties. ADOH contracts with the County on an annual reoccurring, non-competitive basis for service delivery of the Weatherization Assistance Program. Amendment No. 1 amends the following areas of the Agreement: A Scope of Work B Amended Performance Report/Schedule of Completion C. Budget D. Request for Payment Upon approval of this Amendment, the LIHEAP line item budget shall be increased from $974,002 to $1,105,112 and the Agreement reimbursement ceiling shall be increased from $1,291,605 to $1,422,715. The Human Services Department FY2019 Indirect cost rate has not been fully negotiated, but the U.S. Department of Health and Human Services has approved the use of the FY2018 indirect cost rate to be used. Therefore, the FY2019 indirect cost rate is 22.9% for salaries and employee related expenses. The total Agreement funds are $131,110 of which $8,710 is for salaries and benefits. The total estimated indirect costs are $1,994 and are fully recoverable. Budget adjustments will be made when the Indirect rate has been fully negotiated and shall be retroactive to July 1, 2018. Receipt of the funds from ADOH does not require in-kind or match funds and no future or ongoing contributions by the County at the end of the Agreement term. The services provided under this Agreement are not a mandated function but provides a benefit to the citizens by providing assistance to low income residents with weatherization measures to reduce their energy burden and improving health and safety concerns. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and Therefore, expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate the Amendment funding through a future reconciliation. Acceptance of this Amendment will not impact the County General Fund. Supervisory District: All (C-22-18-041-3-01)

Attachments (7)