Vote: approved

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36. CARES ACT FUNDS FROM U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Request approval of receipt of Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 funds from the U.S. Department of Housing and Urban Development (HUD). HUD provided notification to that County of 2 funding allocations: • $905,900 Emergency Solutions Grants (ESG-CV) Program to be utilized to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) among individuals and families who are homeless or receiving homeless assistance; and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID-19. • $1,886,379 Community Development Block Grant Coronavirus (CDBG-CV) funds to be utilized to address the needs of low- and moderate-income persons and the development of partnerships between all levels of government and the private for-profit and nonprofit sectors and coordinate with state and local health authorities before undertaking any activity to support state or local pandemic response. The HUD notifications lists that “the funds may be used to cover or reimburse allowable costs incurred before the award of funding (including prior to the signing of the CARES Act) to prevent, prepare for, and respond to COVID-19” and does not list an end date for the period of availability. Further clarification and direction are provided in the HUD notifications and will be subject to any additional applicable regulatory waivers, funding flexibilities, or conditions as granted or allowed by HUD. The funding allocation is one-time funding and was awarded to the County through a non-competitive process. Also request authorization and approval for the Human Services Department Director to sign any documents required by HUD for this funding allocation. The Human Services Department FY2020 approved provisional indirect cost rate is 22.2% from the U.S. Department of Health and Human Services for salaries and employee related expenses. The total allocated funds are $2,792,279 of which $0 is for salaries and benefits. The total estimated indirect costs are $0. Budget adjustments will be made when the Indirect rate costs has been fully negotiated and shall be effective as of April 2, 2020. The services to be provided by the grant funds are not mandated services but will benefit County residents by providing services to alleviate the impact of COVID-19 pandemic. Receipt of the funds do not require match funds or future or ongoing contributions at the end of the funding availability period. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant A.R.S. §42-17105. Approval of this item shall not impact the County General Fund. The overall grant budget will be adjusted as necessary to accommodate this grant through a future grant reconciliation. Supervisory District: All (C-22-20-031-G-00)

Attachments (2)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

59.AMENDMENT TO THE FY2019-20 ANNUAL ACTION PLAN FOR HUD FUNDED PROGRAM ACTIVITIES TO U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Approve Amendment No. 1 to the U.S. Department of Housing and Urban Development (HUD) FY2019-20 Annual Action Plan to address the receipt of Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 funds from HUD.HUD provided notification to the Maricopa County of award of CARES Act for two funding allocations. The funds may be used to c

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59. AMENDMENT TO THE FY2019-20 ANNUAL ACTION PLAN FOR HUD FUNDED PROGRAM ACTIVITIES TO U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Approve Amendment No. 1 to the U.S. Department of Housing and Urban Development (HUD) FY2019-20 Annual Action Plan to address the receipt of Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 funds from HUD. HUD provided notification to the Maricopa County of award of CARES Act for two funding allocations. The funds may be used to cover or reimburse allowable costs incurred before the award of funding (including prior to the signing of the CARES Act) to prevent, prepare for, and respond to COVID-19 as allowable by these specific HUD programs. HUD notified the County that it would need to make a Substantial Amendment to its 2019 Annual Action Plan in order to add these new funding sources. The HUD CARES Act funds total is $2,792,279: • $905,900 Emergency Solutions Grants (ESG-CV) Program; and • $1,886,379 Community Development Block Grant Coronavirus (CDBG-CV) The Amended FY2019-20 Annual Plan identifies the projects and activities to address the prevention and spread of COVID-19. The amended Annual Action Plan will address activities identified in Attachment A: 1. CDBG-CV funded activities include: Administration, Public Services, Rental, Utility, Deposit Assistance, support for Senior Services and PPE for seniors in assisted living facilities, support for Food Bank and transportation services in the following Cities and Towns: a. Buckeye, El Mirage, Fountain Hills, Gila Bend, Goodyear, Guadalupe, Litchfield Park, Tolleson, Wickenburg, Youngtown and Unincorporated Areas of the County; and 2. ESG-CV funded activities include Rapid Rehousing services and Homeless Management Information System (HMIS) Assistance. Changes to the Annual Action Plan do not impact the County General funds. Changes to the Annual Action Plan must be submitted to HUD. The Board of Supervisors approved the receipt of HUD CARES Act funds on May 6, 2020 (C-22-20-031-G-00). HUD funded activities are administered by the Maricopa County Human Services Department, Housing and Community Development Division. Supervisory District: All (C-22-16-032-G-06)

Attachments (1)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

61.IGA WITH CITY OF BUCKEYE FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIESApprove an Intergovernmental Agreement (“Agreement”) between the City of Buckeye (“Subrecipient”) and Maricopa County (the “County”) administered by its Human Services Department. The purpose of the Agreement is for the Subrecipient to provide “Grab-and-Go” and Congregate Home Delivered Lunch Programs from the Buckeye Senior Center to provide nutrition and essential meals to the City of Buckeye Senior Residents during th

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61. IGA WITH CITY OF BUCKEYE FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIES Approve an Intergovernmental Agreement (“Agreement”) between the City of Buckeye (“Subrecipient”) and Maricopa County (the “County”) administered by its Human Services Department. The purpose of the Agreement is for the Subrecipient to provide “Grab-and-Go” and Congregate Home Delivered Lunch Programs from the Buckeye Senior Center to provide nutrition and essential meals to the City of Buckeye Senior Residents during the COVID-19 pandemic without increasing the exposure to COVID-19. The meal program consists of hot and cold lunches provided to senior residents seven days a week to ensure they are receiving proper nutrition. All food ordering, inventory, safety precautions, preparing, cooking, and delivery will be conducted by the eight full and part-time staff members and manager. The County will provide the Subrecipient with U.S. Department of Housing and Urban Development (HUD) Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136, Community Development Block Grant Coronavirus (CDBG-CV) funds in the amount not-to-exceed $9,467.02. Agreement term shall begin July 1, 2020 and will expire July 1, 2021. Also request authorization for the Human Services Department Director to approve and execute Change Orders/Administrative Changes as listed below: Pursuant to Section II Special Provisions paragraph 12.0 ADDITIONAL CERTIFICATIONS AND WARRANTIES subparagraph 12.1.18. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes within the general scope of this Agreement in any one or more of the following areas: 12.1.18.1 Modifications to the project implementation schedule as long as it does not extend or shorten the term of the Agreement; 12.1.18.2 Minor changes in the Work Statement, provided the overall scope of work for the project is unchanged; 12.1.18.3 Value engineering of the work, provided that the change is made only to reduce the cost of the project and not to reduce the scope of work, and that the overall scope is not changed; 12.1.18.4 Modifications to terms consistent with any changes required by Federal, State, or County regulations ordinances or policies; and 12.1.18.5 Modifications to administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. The COVID-19 pandemic has had a huge impact on the City of Buckeye’s senior population and the Congregate Home Delivered Lunch Program’s participants. The “Shelter in Place” directive caused many of the Subrecipient’s seniors to lose access to the program. The Congregate meal program will turn into a “Grab-and-Go” lunch. The funds will allow all aspects of the food program to be met as a “Grab-and-Go” service during the COVID-19 pandemic. This Agreement is funded by funding provided by the U. S. Department of Housing and Urban Development (HUD), Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 (C-22-20-031-G-00) approved by the Board of Supervisors on May 6, 2020 and does not impact the General Fund. Supervisory Districts 4 and 5 (C-22-20-042-3-00)

Attachments (1)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

62.IGA WITH TOWN OF GILA BEND FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIESApprove an Intergovernmental Agreement (“Agreement”) between the Town of Gila Bend (“Subrecipient”) and Maricopa County (the “County”) administered by its Human Services Department. The purpose of the Agreement is for the Subrecipient to purchase a new, 14-passenger vehicle, which includes two spaces for wheelchairs and other mobility devices, to provide transportation services to seniors and residents with disabilitie

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62. IGA WITH TOWN OF GILA BEND FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIES Approve an Intergovernmental Agreement (“Agreement”) between the Town of Gila Bend (“Subrecipient”) and Maricopa County (the “County”) administered by its Human Services Department. The purpose of the Agreement is for the Subrecipient to purchase a new, 14-passenger vehicle, which includes two spaces for wheelchairs and other mobility devices, to provide transportation services to seniors and residents with disabilities in Gila Bend, AZ. The vehicle will be used for meal deliveries and trips to local clinic and stores. The County will provide the Subrecipient with U.S. Department of Housing and Urban Development (HUD) Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136, Community Development Block Grant Coronavirus (CDBG-CV) funds in the amount not-to-exceed $75,000.00. Agreement term shall begin July 1, 2020 and will expire July 1, 2021. Also request authorization for the Human Services Department Director to approve and execute Change Orders/Administrative Changes as listed below: Pursuant to Section II Special Provisions paragraph 12.0 ADDITIONAL CERTIFICATIONS AND WARRANTIES subparagraph 12.1.18. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes within the general scope of this Agreement in any one or more of the following areas: 12.1.18.1 Modifications to the project implementation schedule as long as it does not extend or shorten the term of the Agreement; 12.1.18.2 Minor changes in the Work Statement, provided the overall scope of work for the project is unchanged; 12.1.18.3 Value engineering of the work, provided that the change is made only to reduce the cost of the project and not to reduce the scope of work, and that the overall scope is not changed; 12.1.18.4 Modifications to terms consistent with any changes required by Federal, State, or County regulations ordinances or policies; and 12.1.18.5 Modifications to administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. The COVID-19 pandemic has reduced the number of passengers that can be transported in a single trip using the existing vehicles leased from the Area Agency on Aging. Social distancing requirements only allow for half of the vehicles capacity to be used. The additional vehicle will allow Gila Bend to provide transportation services at full capacity during the COVID-19 pandemic. This Agreement is funded by funding provided by the U. S. Department of Housing and Urban Development (HUD), Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 (C-22-20-031-G-00) approved by the Board of Supervisors on May 6, 2020 and does not impact the General Fund. Supervisory District 5 (C-22-20-044-3-00)

Attachments (1)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

63.IGA WITH CITY OF LITCHFIELD PARK FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIESApprove an Intergovernmental Agreement (“Agreement”) between the City of Litchfield Park (“Subrecipient”) and Maricopa County (the “County”) administered by its Human Services Department. The purpose of the Agreement is for the Subrecipient to purchase personal protective equipment (PPE), including medical masks and gloves, for seniors residing in care facilities located in Litchfield Park, AZ. Each resident will

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63. IGA WITH CITY OF LITCHFIELD PARK FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIES Approve an Intergovernmental Agreement (“Agreement”) between the City of Litchfield Park (“Subrecipient”) and Maricopa County (the “County”) administered by its Human Services Department. The purpose of the Agreement is for the Subrecipient to purchase personal protective equipment (PPE), including medical masks and gloves, for seniors residing in care facilities located in Litchfield Park, AZ. Each resident will be provided a minimum of two masks and three pairs of gloves per day for 90 days. The County will provide the Subrecipient with U.S. Department of Housing and Urban Development (HUD) Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136, Community Development Block Grant Coronavirus (CDBG-CV) in the amount not-to-exceed $40,093.20. Agreement term shall begin July 1, 2020 and will expire July 1, 2021. Also request authorization for the Human Services Department Director to approve and execute Change Orders/Administrative Changes as listed below: Pursuant to Section II Special Provisions paragraph 12.0 ADDITIONAL CERTIFICATIONS AND WARRANTIES subparagraph 12.1.18. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes within the general scope of this Agreement in any one or more of the following areas: 12.1.18.1 Modifications to the project implementation schedule as long as it does not extend or shorten the term of the Agreement; 12.1.18.2 Minor changes in the Work Statement, provided the overall scope of work for the project is unchanged; 12.1.18.3 Value engineering of the work, provided that the change is made only to reduce the cost of the project and not to reduce the scope of work, and that the overall scope is not changed; 12.1.18.4 Modifications to terms consistent with any changes required by Federal, State, or County regulations ordinances or policies; and 12.1.18.5 Modifications to administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. The COVID-19 pandemic has created a need for seniors living in care facilities to be provided PPE. Seniors living in care facilities face a higher risk of infection, and complications from infections, due to COVID-19. Seniors in care facilities live in close proximity with each other, and most residents are over the age of 70. The PPE will help prevent the spread of infection in senior care facilities during the COVID-19 pandemic. This Agreement is funded by funding provided by the U. S. Department of Housing and Urban Development (HUD), Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136 (C-22-20-031-G-00) approved by the Board of Supervisors on May 6, 2020 and does not impact the General Fund. Supervisory District 4 (C-22-20-045-3-00)

Attachments (1)