Vote: adopted

Item Text

A-74. IGA WITH TOWN OF GILBERT FOR JUSTICE COURT FACILITY Approve a new facility use Intergovernmental Agreement (IGA) with the Town of Gilbert for an 11,186 square foot Justice Court facility at the Gilbert Public Safety complex located at 55 East Civic Center Drive in Gilbert to accommodate the facility requirements of the new Highland growth court. The term of the IGA commences on January 1, 2009, and expires on December 31, 2013. The Lease provides two one-year renewal options beyond the initial five-year term. The annual facility use fee for the first three years of the agreement is $201,348 per year plus tax. The annual facility use fee for the fourth year of the agreement is $211,416 plus tax. The annual facility use fee for the fifth year of the agreement is $217,800 plus tax. Either party may terminate the IGA after the third year by giving 180-day written notice. As part of the IGA, Gilbert shall provide to the County three secured parking spaces for the County use. The County shall reimburse Gilbert $2,500 monthly for the building’s on-going security costs.Pursuant to A.R.S. § 42-17106, transfer expenditure authority in the amount of $118,566 from Non-Departmental (470) General Contingency (4711) Operating (0000) to Justice Courts (240) General Fund (100) Operating (0000). Also pursuant to A.R.S. §42-17106, transfer expenditure appropriation in the amount of $419,892 from the Non-Departmental (470) Non-Departmental Grants Fund (249) Non-Recurring (0001) Potential Expenditures from Fund Balance line to the Justice Courts (240) Justice Courts Enhancement Fund (245) Non-Recurring (0001). Also decrease the revenue appropriation in the Non-Departmental (470) Non-Departmental Grants Fund (249) Non-Recurring (0001) Potential Expenditures from Fund Balance line by $419,892. Approval of this action will fund the one-time costs for move-in expenses and to equip the space with necessary security equipment, phones, computers, audio/video equipment, furniture, signs and fixtures.Approve the addition to the fleet for one Constable Vehicle. This vehicle will be funded from the Vehicle Replacement line in Non-Departmental with the accounting string 100-470-4712-FPRR-0930-AUTO. Funding of supplies and equipment for the new Constable was included in the FY 2008-09 Adopted budget. Additional information about the vehicle is as follows:Vehicle type / cost: Ford Crown Victoria / $24,000Expected maintenance: $1,000 annually (C-24-09-002-3-00)

Item Text

16. ADMINISTRATIVE CORRECTION TO IGA WITH TOWN OF GILBERT FOR JUSTICE COURT FACILITY Approve an Administrative Correction to the action taken by the Board on August 20, 2008 (C-24-09-002-3-00) to approve an Intergovernmental Agreement (IGA) with Town of Gilbert for Justice Court Facility at the Gilbert Public Safety complex. This administrative correction changes the year of expiration from 2013 to 2011, making the term of the IGA January 1, 2009 to December 31, 2011. The Agreement may be renewed for two additional one year terms. This correction does not change the direction or intent of the previous action. (C-24-09-002-3-01)

Item Text

13. AMENDMENT TO IGA WITH TOWN OF GILBERT FOR HIGHLAND JUSTICE COURT FACILITY Approve and execute Amendment No. 1 to Lease No. G30111 with Town of Gilbert for the property located at 55 E Civic Center Drive, Gilbert, Arizona. The purpose of this amendment is to extend the current lease agreement for one year. This amendment is effective from January 1, 2012 to December 31, 2012. Amendment No. 1 to the Intergovernmental Agreement (IGA) with the Town of Gilbert (Town) for the County’s use of space at the Town Center for the Highland Justice Court facility will extend the term of the agreement through December 31, 2012. Either party may terminate the IGA with 180-day written notice. The Facility Use Fee is $17,618 per month plus tax and the County will pay the Town $30,000 per year for Court Security Costs plus all costs to cover any additional court security required by the County. (C-24-09-002-3-02)

Item Text

22. AMENDMENT TO IGA WITH TOWN OF GILBERT FOR HIGHLAND JUSTICE COURT FACILITY Approve Amendment No. 2 to the Intergovernmental Agreement between Town of Gilbert and Maricopa County through the Justice Courts in the not-to-exceed amount of $127,121. The purpose of this amendment is to extend the term of the lease. This amendment is effective from January 1, 2013 to December 31, 2013. All other terms and conditions of the Intergovernmental Agreement remain in full force and effect. Amendment No. 2 to the Intergovernmental Agreement (IGA) with the Town of Gilbert (Town) for the County’s use of space at the Town Center for the Highland Justice Court facility will extend the term of the agreement through December 31, 2013. Either party may terminate the IGA with 180-day written notice. The Facility Use Fee is $18,150 per month plus tax and the County will pay the Town $30,000 per year for Court Security Costs plus all costs to cover any additional court security required by the County. (C-24-09-002-3-03)