Vote: approved

Item Text

46. USE MANAGEMENT AGREEMENT WITH ESTRELLA YOUTH SPORTS, LLC FOR SPORTS FIELD COMPLEX AT ESTRELLA MOUNTAIN REGIONAL PARK Approve the Use Management Agreement (“Agreement”) between Maricopa County and Estrella Youth Sports, LLC (“Concessionaire”), for the development, improvements, operation and maintenance of a sports field complex at Estrella Mountain Regional Park (“EMRP”). Maricopa County Parks and Recreation Department (“Parks”) continues to pursue additional recreational opportunities, through concessionaires, that will enable residents and visitors of Maricopa County to enjoy a safe and meaningful outdoor experience. An additional goal of Parks is to explore additional revenue opportunities that will be used to offset operations and maintenance costs associated with Parks. In May 2013, Parks, through the Maricopa County Office of Procurement Services, solicited an Invitation to Negotiate (Serial 13-001-ITN) for additional recreational opportunities and programs as determined by market conditions and prudent business practices for EMRP. Concessionaire responded to this solicitation and through an evaluation committee was selected to negotiate an agreement with Parks. Concessionaire is a non-profit organization that provides youth sports opportunities to the community. When not in use by Concessionaire, sections of the turf area shall be available for general EMRP/public use by visitors. All development costs will be at the expense of the Concessionaire. There are up to five (5) phases throughout the term of the Agreement that are deemed as renewal options. Each phase is contingent upon market and financial feasibility, funding and EMRP Master Plan, as determined by the County. Improvements and expansion for the phases will include, but not be limited to, improvements of the existing ball fields, adding new ball fields, adding multi-use fields, adding sand volleyball along with other sports-related amenities. If a phase does not commence per the terms of the Agreement, the County and Concessionaire shall amend the Agreement for the term and completion of the subsequent Phase(s). If all phases are completed as implemented, the term of the Agreement shall be until December 31, 2065. Specific parameters for the recreational activities in the Agreement are provided as an Annual Management Plan (“AMP”) to identify management, operational procedures and methodologies to clarify responsibilities, understandings and actions in place for that specific year as new phases are developed and that advance the overall development of the complex. It is expected that the AMP will also allow for greater flexibility in adapting to changes in business practices, economic climate, technology and recreation trends. The AMP will be developed annually and approved by Estrella Youth Sports (EYS) and Parks' Director or his or her designee. The activities for this concession will be located in Supervisory Districts 5. (C-30-16-007-M-00)

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Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
Gallardo Procurement Services	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

40.TERMINATION OF USE MANAGEMENT AGREEMENT WITH ESTRELLA YOUTH SPORTSApprove the termination (Termination) of the Use Management Agreement (UMA) entered into between Maricopa County and Estrella Youth Sports, for the Development, Operation, Maintenance, Management and Improvements the Estrella Sports Complex located at Estrella Mountain Regional Park (C-30-16-007-M-00) dated December 14, 2015. Upon mutual consideration, the parties agree that due to Concessionaire’s lack of funding, it is in eac

Item Text

40. TERMINATION OF USE MANAGEMENT AGREEMENT WITH ESTRELLA YOUTH SPORTS Approve the termination (Termination) of the Use Management Agreement (UMA) entered into between Maricopa County and Estrella Youth Sports, for the Development, Operation, Maintenance, Management and Improvements the Estrella Sports Complex located at Estrella Mountain Regional Park (C-30-16-007-M-00) dated December 14, 2015. Upon mutual consideration, the parties agree that due to Concessionaire’s lack of funding, it is in each party’s, and the parties’ collectively, best interest to terminate the UMA. The effective date of the Termination of the UMA shall be the date of the last signature to this Termination. This item is located in Supervisory District No. 5. (C-30-16-007-M-01)

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