Vote: approved

Item Text

A-7. PROPOSED CHANGES TO SPECIFIC PAYROLL PROCESSES Approve proposed changes to specific payroll processes to be timed in conjunction with the conversion of the County’s HRIS system, which currently is expected to occur in April of 2009. It is currently anticipated that the majority of these process changes will occur in April, 2009, when Maricopa County completes the transition and outsourcing of its HRIS system to ADP. In preparation for the conversion to the ADP HRIS system during calendar year 2009, it is necessary to input “rules” so that the system will process payroll in a predictable and consistent manner. Current payroll processes have been exhaustively reviewed and evaluated, and specific changes have been proposed, either because they are necessary in order to avoid expensive customization costs, or because the changes represent “best practices” and an improvement in the County’s own processes. The documentation accompanying this agenda item identifies seven significant process changes for the Board to approve: 1. Adoption of a blended compensation rate for calculation of overtime, which is consistent with U.S. Department of labor Fair Labor Standard (FLSA) guidelines. 2. Treatment of temporary Special Work Assignments as differential pay, rather than the current practice of treating this temporary pay as an increase to base pay. 3. Adoption of requirement (already used in some County departments, such as MCSO) that paid and unpaid leave be taken in 15 minute increments, rather than continuing to permit leave to be taken in 1/100th of an hour increments. 4. Designating the HRIS system as the system of record for centralized tracking of FMLA eligibility and leave usage. 5. Standardize times County-wide for payment of shift differentials. 6. Discontinue savings bonds through payroll deductions. 7. Standardize and simplify calculation for fractional holiday pay credit. The majority of these changes will take effect upon the conversion effective date, although some processes that do not require significant PeopleSoft programming changes, such as discontinuing savings bonds through payroll deductions, may be implemented earlier. The documentation accompanying this agenda item is on file in the Office of the Clerk of the Board and retained in accordance with the approved ASLAPR Retention Schedule. (C-31-09-007-6-00)