Vote: approved

Item Text

A-4. PROPOSED CHANGES TO RULE 12 OF THE MARICOPA COUNTY EMPLOYEE MERIT SYSTEM RULES, CONTAINING LEAVE PLAN PROVISIONS FOR CLASSIFIED EMPLOYEES Approve changes to Rule 12 of the Maricopa County Employee Merit System Rules, previously approved by the Board in spreadsheet format on December 17, 2008, with an effective date of July 1, 2009, for all changes except for the four-week average schedule rule associated with Holiday Leave. Consistent with the requirements in the Maricopa County Employee Merit System Resolution, all changes to Rule 12 included with this agenda item were previously submitted to, and approved by the Maricopa County Employee Merit Commission on April 1, 2009. The rules for paid and unpaid leave for Maricopa County employees are contained in two separate documents: (1) The “Master” Leave Plan, which is accessed on the EBC, applies to unclassified, classified and contract employees, and on a limited basis to temporary employees. (2) Rule 12 of the Maricopa County Employee Merit System Rules contains the Leave Plan provisions for merit-protected employees covered by those specific rules. The proposed Rule 12 changes are related to the outsourcing and conversion of the County’s HRIS system from PeopleSoft to ADP, currently anticipated to occur during the fourth quarter of calendar year 2009. The Rule 12 changes were proposed for one of the following reasons: (1) the changes were necessary because the new HRIS system cannot process employee leave using the rules in place under PeopleSoft; (2) the changes represented an update or “best practice” recommended by ADP; or (3) the changes clarified or improved existing processes and provisions in Rule 12. In addition, the proposed changes submitted to and approved by the Merit Commission also included a number of “cleanup” revisions that updated County references or corrected grammar and syntax. As previously stated, the proposed Rule 12 changes were already approved in concept by the Board on December 17, 2009, and the full text of the Rule 12 revisions were approved by the Merit Commission on April 1, 2009. At the time that the Rule 12 revisions were submitted to the Merit Commission, the Director, WM&D requested that the effective date of revised Rule 12 be deferred until the “go-live” date for the new HRIS system, which was then anticipated to be sometime during May, 2009. Since that time the HRIS conversion has experienced a number of delays, and the Merit Commission has now been asked to approve an effective date of July 1, 2009, with one exception: the four-week average schedule rule associated with Holiday Leave is not feasible in a PeopleSoft environment, and must be delayed until the cut over to ADP occurs. With this one exception, all the other Leave Plan changes are feasible in the PeopleSoft environment, and a July 1, 2009 effective date is requested for the Rule 12 revisions. (C-31-09-017-6-00)

Item Text

36. PROPOSED CHANGES TO RULE 12 OF THE MARICOPA COUNTY EMPLOYEE MERIT SYSTEM RULES, CONTAINING LEAVE PLAN PROVISIONS FOR CLASSIFIED EMPLOYEES Approve an amendment to Maricopa County Employee Merit Rule 12, changing the way Holiday Pay is calculated. The current policy states that Employees with regular work schedules of 40 hours per week shall receive eight (8) hours of compensation for a Legal Holiday, and an employee’s regular work schedule will be determined by taking the average of the employee’s four (4) prior work weeks. The recommendation is to remove “An employee’s regular work schedule will be determined by taking the average of the employee’s four (4) prior work weeks..” since employees work schedules will be entered into the system and used to calculate Holiday Pay. (C-31-09-017-6-01)