Vote: approved

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49. SETTING OF HEARING FOR COURT AUTOMATION FEES Pursuant to A.R.S. §11-251.08, set a public hearing for March 27, 2013 to solicit comments and consider adopting an increase to the Court Automated Services Fee. Upon Board approval, this item will become effective March 27, 2013. A.R.S. §11-251.08 authorizes the Board of Supervisors (BOS) to adopt fees for any specific service the County provides to the public as long as that fee is attributable to and defrays the expense of the service for which the fee is assessed and the fee does not exceed the actual cost of that service. The Court requests a public hearing to authorize and approve an increase of $10 (currently $20) to the base Court Automated Services Fee (CASF) to a new amount of $30. The CASF was established by the Board with agenda number C-38-98-010-7 and is assessed upon the filing of initial complaints and answers or responses, in all civil, family, probate and tax cases. Upon Board approval the fee increase will be assessed on cases filed after BOS approval following the hearing required pursuant to A.R.S. §11-251.08. The proposed fee increase proceeds will be deposited by the Clerk of the Court (COC) into the Superior Court Special Revenue Fund 259 (SRF) for disbursement by the Court Presiding Judge with expenditure of funds subject to appropriation by the BOS. Increasing caseloads, case complexity, ongoing mandated court integration efforts and resulting staff workloads have created tremendous demands on the Court’s resources. To meet these demands, the Court continues to develop, improve and integrate case, financial and public access information management systems. The Court is seeking additional Court Automation Fund resources to support strategic technology projects, including consulting services, staff training and infrastructure requirements. Prime examples of these projects are: the enhanced use of technology for judges, commissioners and probation officers to perform their duties away from physical courtrooms and offices, specialized applications that allow the citizens of Maricopa County to interact and conduct business with the Court’s and Probation departments from home or intelligent devices and enhanced workflow and case processing timelines (business process improvements). The current $20 CASF collected is allocated between the Court and COC by an 87.5% and 12.5% distribution, respectively; the proposed new $30 CASF would adjust the allocation to a 91.67% and 8.33% distribution, respectively. The proposed increase to the SRF better reflects the actual cost of the services provided, and is essential to the Court’s continued success in providing high-quality court services to litigants, other government agencies, and the citizens of Maricopa County. The previous increase to the CASF was approved by the Board on January 19, 2005 when the fee was increased from $10 to $20. (C-80-13-011-2-00)

Vote: continued

Item Text

9. COURT AUTOMATION FEES Pursuant to A.R.S. §11-251.08, convene the scheduled public hearing, to solicit comments and consider the adoption of the Court Automated Services Fee Increase. Upon Board approval, this item will become effective March 27, 2013. A.R.S. §11-251.08 authorizes the Board of Supervisors (BOS) to adopt fees for any specific service the County provides to the public as long as that fee is attributable to and defrays the expense of the service for which the fee is assessed and the fee does not exceed the actual cost of that service. The Court requests a public hearing to authorize and approve an increase of $10 (currently $20) to the base Court Automated Services Fee (CASF) to a new amount of $30. The CASF was established by the BOS with agenda number C-38-98-010-7 and is assessed upon the filing of initial complaints and answers or responses, in all civil, family, probate and tax cases. Upon BOS approval the fee increase will be assessed on cases filed after BOS approval following the hearing required pursuant to A.R.S. §11-251.08. The proposed fee increase proceeds will be deposited by the Clerk of the Court (COC) into the Superior Court Special Revenue Fund 259 (SRF) for disbursement by the Court Presiding Judge with expenditure of funds subject to appropriation by the BOS. Increasing caseloads, case complexity, ongoing mandated court integration efforts and resulting staff workloads have created tremendous demands on the Court’s resources. To meet these demands, the Court continues to develop, improve and integrate case, financial and public access information management systems. The Court is seeking additional Court Automation Fund resources to support strategic technology projects, including consulting services, staff training and infrastructure requirements. Prime examples of these projects are: the enhanced use of technology for judges, commissioners and probation officers to perform their duties away from physical courtrooms and offices, specialized applications that allow the citizens of Maricopa County to interact and conduct business with the Court’s and Probation departments from home or intelligent devices and enhanced workflow and case processing timelines (business process improvements). The current $20 CASF collected is allocated between the Court and COC by an 87.5% and 12.5% distribution, respectively; the proposed new $30 CASF would adjust the allocation to a 91.67% and 8.33% distribution, respectively. The proposed increase to the SRF better reflects the actual cost of the services provided, and is essential to the Court’s continued success in providing high-quality court services to litigants, other government agencies, and the citizens of Maricopa County. (C-80-13-011-2-00)

Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
Gallardo Sheriff A	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

11.CLERK OF SUPERIOR COURT BUDGET APPROPRIATION ADJUSTMENTS FY 2018-19Approve the creation of the Clerk of the Court Judicial Enhancement Fund (202).Approve the expanded purpose of the Clerk of the Court EDMS Fund (274) to account for both Electronic Document Management System (EDMS) revenues/expenditures and Court Automation Fee (CAF) revenues/expenditures and change the fund name to the Clerk of the Court Special Revenue Fund (274).Approve a one-time transfer of funds in the amount of $2,413,3

Item Text

11. CLERK OF SUPERIOR COURT BUDGET APPROPRIATION ADJUSTMENTS FY 2018-19 Approve the creation of the Clerk of the Court Judicial Enhancement Fund (202). Approve the expanded purpose of the Clerk of the Court EDMS Fund (274) to account for both Electronic Document Management System (EDMS) revenues/expenditures and Court Automation Fee (CAF) revenues/expenditures and change the fund name to the Clerk of the Court Special Revenue Fund (274). Approve a one-time transfer of funds in the amount of $2,413,335 from the Judicial Enhancement Fund (208) to the Clerk of the Court Judicial Enhancement Fund (202). Approve a one-time transfer of funds in the amount of $1,065,127 from the Judicial Enhancement Fund (208) to the Clerk of the Court Special Revenue Fund (274). Also, per A.R.S. §42-17106 authorize the following appropriation adjustments to the FY 2019 budget: 1) Reduce the revenue and expenditure authority in the Clerk of the Court (D160) Judicial Enhancement Fund (208) Operating (OPER) by $900,000. 2) Reduce the expenditure authority in the Clerk of the Court (D160) Judicial Enhancement Fund (208) Non Recurring (NRNP) by $473,000. 3) Increase the revenue and expenditure authority in the Clerk of the Court (D160) Clerk of Court Special Revenue Fund (274) Operating (OPER) by $150,000. 4) Increase the expenditure authority in the Clerk of the Court (D160) Clerk of Court Special Revenue Fund (274) Non Recurring (NRNP) by $150,000. 5) Increase the revenue and expenditure authority in the Clerk of the Court (D160) Clerk of the Court Judicial Enhancement Fund (202) Operating (OPER) by $750,000. 6) Increase the expenditure authority in the Clerk of the Court (D160) Clerk of the Court Judicial Enhancement Fund (202) Non Recurring (NRNP) by $323,000. 7) Increase expenditure authority in the Clerk of the Court (D160) Judicial Enhancement Fund (208) Non Recurring Non Project (NRNP) budget by $3,478,462 for the two fund transfers. 8) Increase revenue authority in the Clerk of the Court (D160) Clerk of the Court Judicial Enhancement Fund (202) Non Recurring Non Project (NRNP) by $2,413,335 for the fund transfer. 9) Increase revenue authority in the Clerk of the Court (D160) Clerk of Court Special Revenue Fund (274) Non Recurring Non Project (NRNP) by $1,065,127 for the fund transfer. 10) Approve offsetting revenue and expenditure adjustments for the fund transfers in Eliminations (D980) Elimination Fund (900) Non Recurring Non Project (NRNP). These actions will have a County-wide net impact of zero and they do not alter the budget constraining the expenditure of local revenue duly adopted by the Board pursuant to ARS 42-17105. The Clerk of Court has requested to separate the Judicial Court Enhancement (JCEF) revenues and expenditures for their office from the Judicial Enhancement (Fund 208) shared with the Superior Court into a new fund, the Clerk of the Court Judicial Enhancement (Fund 202). In addition, the Court Automated Service Fee (CAF) which had been recorded in the Judicial Enhancement (Fund 208) will be moved to the Clerk of Court Special Revenue (Fund 274). The Court Automated Service Fee was established by the BOS in FY 98 (agenda number C-38-98-010-7, pursuant to §A.R.S. 11-251.08) and the Electronic Document Management System (EDMS) fee was established by the BOS in FY 2002 (agenda C-16-02-002-8-00, pursuant to §A.R.S. 11-251.08). The Clerk of Court Special Revenue (Fund 274) will account for CAF and EDMS fee revenue and expenditures. (C-16-19-003-2-00)