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18. EMPLOYEE BENEFITS ADMINISTRATIVE CHANGES FOR FY 2015-16 1. Approve the following Employee Benefits Administrative changes effective July 1, 2015: • Require that all plan members (i.e., employees, dependents and COBRA beneficiaries) covered under the Maricopa County benefit plans provide a social security number or IRS-issued tax payer identification number to the Maricopa County Employee Benefits Division • Prohibit dual coverage on all Maricopa County benefit plans and consequently limit participants in the plans to one enrollment • Change the effective date of benefits termination from the “last day of the pay period in which benefits ineligibility occurs,” to the “last day of the month in which benefits ineligibility occurs” Per the Internal Revenue Code, the Maricopa County Employee Benefits Division is required to make reasonable efforts to obtain and disclose to the IRS the Social Security Numbers or IRS-issued Tax Payer Identification Numbers of employees, dependents and COBRA beneficiaries participating in the benefit plans. Collecting these numbers also provides for the orderly and efficient operation of the benefit plans. Participants in the benefit plans who have more than one source of eligibility for enrollment (also called “dual eligibility”) will be limited to one enrollment in the Maricopa County benefit plans. Historically, employees and their eligible dependents ceased to be eligible to participate in the benefit plans on the last day of the pay period within which occurs the employee’s separation date from employment or within which the employee becomes ineligible for benefits. (C-39-15-014-2-00)