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25. COMPETITION IMPRACTICABLE CONTRACT WITH DATABANK Approve a Competition Impracticable contract with Databank for OnBase Electronic Document Management System (EDMS) software, maintenance, professional services, and products used by multiple Maricopa County agencies to conduct critical business functions and to automate manual processes. County agencies frequently require the purchase of additional OnBase software and professional services to aid in the development and implementation of OnBase EDMS and workflow solutions. Databank is the only licensed OnBase re-seller and maintenance provider in the state of Arizona with local technical support and professional service resources. Maricopa County frequently requires local technical support and professional services for OnBase software implementation and support. Maricopa County is able to purchase OnBase software and professional services at the same discounted price as other public entities. The term of the contract is 5 years with a 5 year renewal option. The cost is $227,093 annually, with a total cost of $1,135,463 for the 5 year term. This cost is allocated out to departments utilizing the EDMS including the Assessor, Facilities Management, Finance, Office of Procurement Services, MCDOT, OET, Ryan White, Parks and Recreation, Risk Management, Vital Registration, and Human Resources. (C-41-15-002-M-00)

Attachments (2)

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27. AMEND THE AUTHORIZED ESTIMATED BUDGETARY EXPENDITURE LIMIT ON SERIAL 14060-CI, ELECTRONIC DOCUMENT MANAGEMENT SYSTEM SOFTWARE AND SUPPORT Approve an increase to the expenditure amount authorized on Contract No.14060-CI, a competition impracticable contract with Databank for $2,878,000, to fund the OnBase Electronic Document Management System (EDMS) software, maintenance, professional services and product contract until July 31, 2019. (C-41-15-002-M-01)

Vote — approved

Steve Gallardo	abstain
Jack Sellers	abstain
Bill Gates	abstain
Clint Hickman	yes
Gallardo Equipment Services	yes
Steve Chucri	yes

34.INCREASE EXPENDITURE AUTHORITY FOR IMPRACTICABLE CONTRACT WITH DATABANKIncrease the expenditure authority for Contract No.14060-CI, a Competition Impracticable Contract with Databank by $1,400,727 to fund the OnBase Electronic Document Management System (EDMS) software, maintenance, professional services and product contract until July 31, 2020.OnBase is the enterprise document management system in use across the County. Departments purchase licenses of OnBase in conjunction with their projec

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34. INCREASE EXPENDITURE AUTHORITY FOR IMPRACTICABLE CONTRACT WITH DATABANK Increase the expenditure authority for Contract No.14060-CI, a Competition Impracticable Contract with Databank by $1,400,727 to fund the OnBase Electronic Document Management System (EDMS) software, maintenance, professional services and product contract until July 31, 2020. OnBase is the enterprise document management system in use across the County. Departments purchase licenses of OnBase in conjunction with their project needs and forecasted usage. The original contract was approved by the Board on 8-27-14 (C-41-15-002-M-00). Additional funds were previously added to the Contract by the Board of Supervisors and the Chief Procurement Officer. We are now asking to increase the expenditure authority to support forecasted costs associated with use of OnBase EDMS and workflow solutions by multiple Maricopa County agencies over the next year. All expenditures by departments are within budget allowances. The renewal of the contract will be completed at a later date and approved the Chief Procurement Officer per the Contract. The current contract is classified as a Competition Impracticable because the vendor is currently the only known authorized reseller of Hyland products that Maricopa County can use. OnBase is a Hyland product. (C-41-19-004-M-00)