Vote: adopted

Item Text

37. DESKTOP REPLACEMENT AND VIRTUAL DESKTOP PROJECT ORDER AND FINANCING In accordance with A.R.S. 42-17106(B), authorize the following amendments to the Non Departmental (470) and Office of Enterprise Technology (410) department budgets: a) Approve a non-recurring fund transfer of $1,396,354 from Non Departmental (470) General Fund (100) to Non Departmental (470) County Improvement Debt 2 Fund (321). b) Increase the revenue budget in Non Departmental (470) County Improvement Debt 2 (321) Non Recurring Non Project (0001) by $1,396,354. c) Approve corresponding offsetting expenditure and revenue adjustments in Eliminations (980) Eliminations Fund (900) Non Recurring Non Project (0001). d) Create a new project in Non Departmental (470) and Office of Enterprise Technology (410) called Desktop Laptop Replacement (DLRP). e) Increase revenue budget for the proceeds of debt service lease and expenditure authority in Non Departmental (470) Technology Capital Improvement Fund (460) Desktop Laptop Replacement (DLRP) in the amount of $1,357,633. f) Decrease budget and expenditure authority in Non Departmental (470) General Fund (100) Non Recurring Non Project (0001) by $278,850. g) Increase budget and expenditure authority in Office of Enterprise Technology (410) General Fund (100) Desktop Laptop Replacement (DLRP) by $278,850 from $0 to $278,850 for the cost of professional services. h) Decrease budget and expenditure authority in Non Departmental (470) Detention Fund (255) Non Recurring Non Project (0001) by $271,150. i) Increase budget and expenditure authority in Office of Enterprise Technology (410) Detention Fund (255) Desktop Laptop Replacement (DLRP) by $271,150 from $0 to $271,150 for the cost of professional services. j) Decrease the budget and expenditure authority in the Non Departmental (470) Grants Fund (249) Non Recurring Non Project (0001) in the amount of $310,368. k) Increase the budget and expenditure authority for Non Departmental (470) County Improvement Debt 2 (321) Desktop Laptop Replacement (DLRP) in the amount of $349,089. These actions will have a County-wide net impact of zero and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. F5 Load Balancing Equipment: The F5 Equipment is associated to the Virtual Desktop Infrastructure project (VDI) and is the first item on the VDI bill of materials that is required before the bulk of the VDI infrastructure can be installed. These devices separate VDI network traffic from the rest of the county network traffic (an industry best practice) as well as providing security and high availability features across the two IO datacenters ensuring a stable and reliable VDI computing environment supporting those using virtual desktops. The VDI project is part of the overall Personal Workspace Strategy Initiative. Dell Professional Services for DRP: The Dell professional services will provide deployment support for the FY15 Desktop Replacement Project (DRP). With little time left in FY15, and nearly 7000 computers to deploy, as well as limited resources already busy with many other key projects; these services will be responsible for the bulk of the deployment with assistance from the various county PC/LAN teams in getting these new desktop computers deployed and setup for county employees. Dell professional services will also stage old PC’s for removal, and remove all trash associated to the deployment (packaging materials mostly) off site. The actual deployment is anticipated to begin in April 2015, however the Dell professional services and internal teams need to begin planning activities right away to prepare for a successful deployment. The DRP is part of the overall Personal Workspace Strategy Initiative. (C-41-15-010-M-00)