Vote: approved

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47. PILOT PROJECT & POLICY FOR REGIONAL DEVELOPMENT SERVICES CONSTELLATION REGARDING SURPLUS EQUIPMENT 1.) Approve a Pilot Project and Policy for the Regional Development Services Constellation (RDSA) for the disposal of computer equipment in order to maximize revenue. 2.) Declare as surplus and 3.) Authorize the disposition of computer equipment that is no longer used for operations within the RDSA constellation. 4) In accordance with A.R.S. 11-251(9), authorize the utilization of an internet auction process as described below for the disposition of surplus items. The RDSA constellation consists of the following departments: Air Quality, Emergency Management, Environmental Services, Equipment Services and Planning and Development. The pilot project will be for a period of October 15, 2008, through June 30, 2009. Results will be evaluated at the end of the pilot project and RDSA will return with a recommendation whether to continue or not. All hard drives will be wiped using the DOD 5220.22-M standard or hard drive manufacture’s “Secure Erase” feature. The original operating system may be transferred if sold including the Certificate of Authenticity label. The sale of equipment under this pilot project will only include the original operating system purchased with the PC’s. The operating system that the County uses as a part of the Enterprise Agreement with Microsoft will not be used or sold and will be wiped as described above. The estimated revenue generated from this pilot project is $50,000. To date, RDSA has realized $0 in return from the salvage agreement with UNICOR and/or Dell. To provide the equipment in a salvageable manner, it costs RDSA approximately $4,000 annually. RDSA uses the County contract for disposition of computer equipment; however the cost of removal and storage has proved more expensive than originally thought. RDSA staff upon research, OMB and Material Managements advice, believes that an internet auction is the most fiscally prudent and time efficient method of auctioning these items. If RDSA has equipment that is not advantageous to auction via an Internet auction site, this equipment will be disposed of in accordance with law and the Maricopa County Procurement Code. Any items proving unauctionable through this process will be disposed of through approved alternate means. Pilot Process and Policy All computers will be evaluated to determine the best method of recovery in order to maximize revenue return to Maricopa County RDSA. The methods available are: a. ) Turn items over to County salvage for shipment to UNICOR as current arrangement allows. b. ) Donate items to charitable organizations as approved by the BOS per A.R.S. 11-251.9.c. ) Sell or transfer items to other County departments. d. Distribute list of current equipment to at least three IT salvage companies, and sell items to the highest bidder. e .) List items on a Public WEB Based Auction Site and sell to highest bidder. Recoup shipping/handling fees as appropriate. If hard drives cannot be wiped they will be destroyed as per DOD standard (three holes drilled into drive media).In the case of b, c, d and e above, all hard drives will be wiped using the DOD 5220.22-M standard or hard drive manufacture’s “Secure Erase” feature and reloaded with the original manufacture’s software image where available. All items will be sold AS-IS without any warranty or returns allowed. (C-44-09-044-M-00)

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31. DONATION OF THIRTY SEVEN COMPUTERS TO THE HUMAN SERVICES CAMPUS Pursuant to A.R.S. §11-251(9), approve the donation of thirty seven computers to the Human Services Campus, a 501(c)(3) organization, and authorize the execution of any necessary conveyance documents. The computers are surplus equipment and/or materials that have little or no value and cannot be auctioned. The thirty seven computer systems are surplus computers previously utilized by the Regional Development Services Agency that have been replaced by newer models. These computers were purchased through the Technology Leasing Program. The loans were fully paid on or before September 30, 2008, so there is no financial obligation. As per Board action C-44-09-044-M-00 item authorizing the RDSA IT to conduct a Pilot program, the computers have hard drives that have had all data purged using the National Institute of Standards and Technology, NIST Secure Erase utility or the Department of Defense DOD 5220.22-M standard, formatted and as per Microsoft standard licensing agreements and have been re-imaged with the operating system as delivered from Dell and in accordance with the affixed Windows Certificate of Authorization, COA. (C-44-09-065-D-00)