Vote: approved

Item Text

52. SALVAGE POLICY FOR THE REGIONAL DEVELOPMENT SERVICES CONSTELLATION FOR THE DISPOSAL OF COMPUTER EQUIPMENT 1.) Approve a two year extension of the IT salvage method for Regional Development Services Constellation (RDSA) as an approved County option for the disposal of computer equipment in order to maximize revenue. This extension is requested to run from October 1, 2009 to September 30, 2011. 2.) Declare as surplus and 3.) Authorize the disposition of computer equipment that is no longer used for operations within the RDSA constellation. 4) In accordance with A.R.S. 11-251(9), authorize the utilization of an internet auction process as described below for the disposition of surplus items. The RDSA constellation consists of the following departments: Air Quality, Emergency Management, Environmental Services, Equipment Services and Planning and Development. The original pilot project was for a period between October 15, 2008, through June 30, 2009. Though authorized for six months the program was only active for three months due to account setup and delays in resolving internal Maricopa County issues. It was successful in generating $10,596.56 in cash sales to the general public, donating computer systems valued at $6,800 to the Human Services Campus and $1,000 in systems sold to a local surplus company, the highest of three bidders. Approximately 15 Maricopa County Employees took advantage of the sale by being the high bidder on eBay and over 1,200 lbs. of equipment was saved from landfills. All hard drives will be wiped using the DOD 5220.22-M standard or hard drive manufacture’s “Secure Erase” feature. The original operating system may be transferred if sold including the Certificate of Authenticity label. The sale of equipment under this pilot project will only include the original operating system purchased with the PC’s. The operating system that the County uses as a part of the Enterprise Agreement with Microsoft will not be used or sold and will be wiped as described above. The estimated revenue generated from this pilot project is $50,000. To date, RDSA has realized $0 in return from the salvage agreement with UNICOR and/or Dell. To provide the equipment in a salvageable manner, it costs RDSA approximately $4,000 annually. If RDSA has equipment that is not advantageous to auction via an Internet auction site, this equipment will be disposed of in accordance with law and the Maricopa County Procurement Code. Any items proving unauctionable through this process will be disposed of through approved alternate means. Pilot Process and Policy All computers will be evaluated to determine the best method of recovery in order to maximize revenue return to Maricopa County RDSA. The methods available are: a. Turn items over to County salvage for shipment to UNICOR as current arrangement allows. b. Donate items to charitable organizations as approved by the BOS per A.R.S. 11-251.9. c. Sell or transfer items to other County departments. d. Distribute list of current equipment to at least three IT salvage companies, and sell items to the highest bidder. e. List items on a Public WEB Based Auction Site and sell to highest bidder. Recoup shipping/handling fees as appropriate. If hard drives cannot be wiped they will be destroyed as per DOD standard (three holes drilled into drive media).In the case of b, c, d and e above, all hard drives will be wiped using the DOD 5220.22-M standard or hard drive manufacture’s “Secure Erase” feature and reloaded with the original manufacture’s software image where available. All items will be sold AS-IS without any warranty or returns allowed. (C-44-10-014-M-00)