Vote: approved

Item Text

55. ELECTRONIC DOCUMENT REVIEW AND ASSOCIATED SUPPORT ITEMS In accordance with A.R.S. 42-17106(B), approve the transfer of revenue and expenditure authority between Non-Departmental (470), Non-Departmental Grants Fund (249) and the Planning and Development (440) Planning and Development Fees Fund (226). This action will require a revenue and expenditure appropriation adjustment decreasing the FY 2016 Non-Departmental (470), Non-Departmental Grants Fund (249), Non Recurring Non Project (0001) budget by an amount not to exceed $750,000 and increasing the FY 2016 Planning and Development (440) Planning and Development Fees Fund (226) Non Recurring Non Project (0001) budget by an amount not to exceed $750,000. This will allow the Planning and Development Department to purchase professional services, licenses, hardware and related implementation costs for a new and expanded Electronic Document Review (EDR) system for the Planning and Development Department under contract 15042-CI, originally approved by the Board of Supervisors on June 24, 2015. The amount includes approval for professional services to integrate Electronic Document Review with e-PlanCheck to the Accela Civic Platform. This item is the result of an ad hoc citizen task force initiative. The purpose is to minimize the cost and time necessary for customers to process permits by providing the option to submit and receive permits electronically. These adjustments will result in a County-wide net financial impact of zero. (C-44-16-042-3-00)

Attachments (1)

Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
Gallardo Procurement Services	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

54.EXPENDITURE APPROPRIATION FOR ELECTRONIC DOCUMENT REVIEW SYSTEM AND ASSOCIATED SUPPORT ITEMSIn accordance with A.R.S. §42-17106(B), approve the transfer of non recurring expenditure appropriation between Non-Departmental (470), Non-Departmental Grants Fund (249) and the Planning and Development (440) Planning and Development Fees Fund (226). This action will require an expenditure appropriation adjustment decreasing the FY 2017 Non-Departmental (470), Non-Departmental Grants Fund (249), Non R

Item Text

54. EXPENDITURE APPROPRIATION FOR ELECTRONIC DOCUMENT REVIEW SYSTEM AND ASSOCIATED SUPPORT ITEMS In accordance with A.R.S. §42-17106(B), approve the transfer of non recurring expenditure appropriation between Non-Departmental (470), Non-Departmental Grants Fund (249) and the Planning and Development (440) Planning and Development Fees Fund (226). This action will require an expenditure appropriation adjustment decreasing the FY 2017 Non-Departmental (470), Non-Departmental Grants Fund (249), Non Recurring Non Project (NRNP) expenditure budget by $600,000 and increasing the FY 2017 Planning and Development (440) Planning and Development Fees Fund (226) Non Recurring Non Project (NRNP) expenditure budget by $600,000. This will allow the Planning and Development Department to purchase professional services, licenses, hardware and related implementation costs for a new and expanded Electronic Document Review (EDR) system for the Planning and Development Department under contract 15042-CI, originally approved by the Board of Supervisors on June 24, 2015. The amount includes approval for professional services to integrate Electronic Document Review with e-PlanCheck to the Accela Civic Platform. This item is the result of an ad hoc citizen task force initiative. The purpose is to minimize the cost and time necessary for customers to process permits by providing the option to submit and receive permits electronically. These adjustments will result in a County-wide net financial impact of zero. This is a continuation of the approved agenda C-44-16-042-3-00 approved by the Board on February 3, 2016. Original costs were anticipated to be concluded in FY 2016 but were not, therefore the department is requesting that $600,000 be added for FY 2017. (C-44-16-042-3-01)