Vote — approved

Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes
Thomas Galvin	absent

Ayes: Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo Absent: Thomas Galvin

Item Text

9. WHITE BARN WEDDING AND EVENTS VENUE Case #: SU250014 Supervisor District: 1 Applicant / Owner: Rodney Jarvis / Greenfield Property LLC. Request: Modification of Condition related to wastewater provision via onsite septic system rather than sewer connection – to a previously approved Special Use Permit (SUP) for a wedding venue / events center in the Rural-43 zoning district Site Location: Generally located NE of the NEC of Greenfield Rd. & Pecos Rd. in the Gilbert area. Commission Recommendation: On 5/8/25 the Commission voted 10-0 motion by Commissioner Whitney D3, seconded by Vice-Chair Curley D3 to recommend the Board of Supervisors approve SU250014 subject to conditions ‘a’ – ‘x’ as follows: a. Development of the site shall be in substantial conformance with the site plan entitled “White Barn Wedding Venue“, consisting of 8 full-size sheets, dated June 24, 2023 and stamped received October 2, 2023 except as modified by the following conditions. b. Development of the site shall be in substantial conformance with the narrative report entitled “White Barn Events Center”, consisting of 8 pages, dated March 20, 2024 and stamped received March 20, 2024 except as modified by the following conditions. c. This special use permit shall expire on June 12, 2034, or upon termination of the use for a period of 90 or more consecutive days, whichever occurs first. All site improvements associated with the SUP shall be removed within 90 days of such expiration or termination of use. d. The applicant shall submit a status report to the Maricopa County Planning and Development Department every two years from the date of Board approval. The status report shall detail how the applicant has complied with all conditions of the SUP approval. The Department may accept and administratively approve the status report or schedule the matter for consideration of SUP amendment or revocation by the Board with recommendation from the Planning and Zoning Commission. e. The project shall be in compliance with the following development regulations in the Town of Gilbert Land Development Code: 1. Development shall meet or exceed the dimensional standards of the Community Commercial zoning district as outlined in Table 3.4.4.B.1. 2. All refuse and recycling enclosures shall be screened from public view. f. Events shall be limited to weddings and no more than two corporate events per month only. g. DELETED h. The project shall require an 8’ CMU wall on the north, east and south property lines for noise attenuation purposes, except where adjacent to Life Church property. i. All seating and gathering areas shall be setback at a minimum 20’ from any property line. j. A continuous row of large canopy 36” box trees shall be placed along the north, east, and south perimeter of the property at a minimum 30-feet on center, except where adjacent to the Life Church property. k. All outdoor lighting shall be shielded so that illumination does not trespass onto neighboring properties and is directed downward at a minimum 20-degree angle beneath the horizontal plane of the bottom of the shielding l. All commercial outdoor activity shall be moved indoors by 9:00 PM. m. All events shall cease by 11:00 pm. n. Events with over 75 invitees shall provide for a traffic control officer from either the Maricopa County Sherriff’s Office, town of Gilbert Police Department, or other authorized third-party traffic control specialist to manage attendees exiting an event and ensure any non-resident vehicles are not utilizing the local roadways (i.e. Frye Road and Fairview Street). All local residents shall be given priority through any controlled access point. All traffic control and/or right-of-way permits shall be obtained when necessary. o. Amplified music and dancing are prohibited in outdoor areas. Further, any amplified noise must conform to Maricopa County Noise Ordinance (P-23) that was adopted February 15, 2006 and is regulated by the MCSO. Section IV Noise: C. Radios and Sound Amplification Devices It shall be unlawful for any person to operate any radio, loudspeaker, musical instrument, or other sound producing, sound reproducing, or sound amplification equipment that emits noise that can be heard from within closed residential structures located within 500 feet of the boundary of the property from which such noise emanates. p. All Outdoor sound system speakers shall be permanently ground mounted, facing inward. No portable speakers shall be permitted for use outdoors. q. Noise resulting from any activities on the premises shall be limited to no more than 50 decibels (dB) along the north, east and south property lines. A noise study indicating the expected noise levels along the perimeter of the property, as well as the mitigation measures that will be implemented to accomplish a maximum of 50 dB along the perimeter shall be completed prior to issuance of any site plan approval or building permits. r. Noise monitors shall be installed every 30 feet along the north, east and south property line of the premises. The property owner shall keep records of the decibel levels from such noise monitors throughout the duration of the SUP and make the data collected available upon request. Repeated instances of noise levels exceeding 50 dB resulting from activities on the premises may result in the renovation of this SUP. s. Signs shall be posted around the parking area and outdoor gathering areas notifying attendees to be mindful and respectful of adjacent neighbors. Signs shall read “Notice: this venue is located in a residential neighborhood. Please be mindful and respectful of neighboring residents. Keep all noise to a minimum while outdoors.” The signs shall be a minimum of 36 inches by 36 inches. The sign text shall be at minimum 3 inches in height. t. Prior to issuance of initial building permits, all parcels shall be combined to create a single parcel matching the SUP area. u. The following Planning Engineering conditions: 1. Unpermitted walls/fences on the subject property shall be addressed with the submittal for building permits for the site development. It shall be demonstrated that the walls/fences do not create an adverse drainage impact to the site or surrounding properties. 2. Prior to the issuance of building permits for development of the site, the owner/applicant must provide evidence that the Town of Gilbert has approved the Traffic Report. 3. Access to the parking lot shall be via a one-way entrance (north) and one-way exit (south), or as otherwise approved by the Town of Gilbert. 4. Access to and from eh site shall only be provided along Greenfield Road north of the site. All traffic shall be directed away from the American Leadership Institute driveway located south of the site. Directional signage shall be posted on site to direct attendees to the appropriate exit to the Greenfield Road (north). 5. Owner/applicant shall coordinate with the Town of Gilbert for any offsite improvements, ROW requirements and access. Provide County of TOG approved offsite improvement plans during building permit phase. 6. SWPP provided during building permit phase. 7. Engineering review of planning and/or zoning cases is for conceptual design only. All development and engineering design shall be in conformance with Section 1205 of the Maricopa County Zoning Ordinance; Drainage Policies and Standards; Floodplain Regulations for Maricopa County; MCDOT Roadway Design Manual; and current engineering policies, standards and best practices at the time of application for construction. 8. Based on the conceptual design nature of the information submitted, changes to the site layout may be necessitated by the final engineering design of the site’s drainage infrastructure. 9. Detailed Grading and Drainage (Site Infrastructure) Plans and Drainage report must be submitted with the application for Building Permits. v. Noncompliance with any of the conditions assigned to the approval of this SUP by the Maricopa County Board of Supervisors may be grounds for revocation in accordance with the requirements and procedures as set forth in the Maricopa County Zoning Ordinance. w. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval allows the property to enjoy uses in excess of those permitted by the zoning existing on the date of application, subject to conditions. In the event of the failure to comply with any condition, and at the time of expiration of the SUP, the property shall revert to the zoning that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions, or the expiration of the Special Use Permit, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation or expiration of the SUP. The SUP enhances the value of the property above its value as of the date the SUP is granted and reverting to the prior zoning results in the same value of the property as if the SUP had never been granted. x. Prior to issuance of a building permit, written confirmation will be required from the emergency fire protection jurisdiction having authority that the facility has been designed in accordance with their regulations and requirements, and that emergency fire protection service will be provided to the facility. Prior to issuance of the certificate of occupancy, local fire protection jurisdiction review and approval will be required. (C-44-25-103-X-00)

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