Vote: approved

Item Text

7. AMEND THE FY 2008-09 HIRING FREEZE Approve Amendment No. 1 to the FY 2008-09 hiring freeze to be implemented in all judicial branch, elected and appointed departments and special districts effectively immediately upon Board approval. The FY 2007-08 hiring freeze expired on June 30, 2008. It was re-approved by the Board on July 23, 2008. Due to further declines in our revenue forecasts, the Office of Management and Budget recommends that the Board revise the FY 2008-09 hiring freeze, and that it also apply to the districts. The FY 2008-09 Revised Hiring Freeze Process will be as follows: All positions currently vacant or that become vacant in the future will be subject to a hiring freeze. This freeze will be in effect until the end of the fiscal year. If a position becomes vacant which affects public health or safety, the elected office, department, agency, or district will contact the Office of Management and Budget (OMB). Only positions that provide direct and critical public health and/or safety services, are essential to revenue collection, or are grant-funded and required to maintain compliance with the grant may be considered for exemption. In collaboration with the requesting elected office, department, agency, or district OMB will make a determination whether a recruitment is necessary in order to alleviate a critical public health or safety issue. If OMB and the elected office, department, agency, or district are in disagreement, the elected office, department or agency may appeal the decision to the County Manager . If still unresolved, the Elected office, department, agency or district may bring the item to the BOS on an agenda. Elected offices, departments, agencies and districts are required to meet or exceed the budgeted salary savings as indicated in their budget(s). In order to meet this requirement, positions authorized for recruitment during this hiring freeze may need to be held vacant for a period of time until budgeted salary savings is met. Elected offices, departments, agencies or districts that are over-budget year-to-date are not eligible for hiring freeze exemptions of any kind. (C-49-09-004-6-01)

Vote: approved

Item Text

8. CAPITAL PURCHASING FREEZE Approve Revision No 1 to the FY 2008-09 Capital Purchasing Freeze Process to be implemented in all judicial branch, elected and appointed departments and special districts effectively immediately upon Board approval. The FY 2008-09 Capital Purchasing Freeze Process was first adopted by the Board on July 23, 2008 (C-49-09-004-6-00). Due to further declines in our revenue forecasts, the Office of Management and Budget recommends that the Board revise the FY 2008-09 Capital Purchasing Freeze Process. The FY 2008-09 Revised Capital Purchasing Freeze Process will be as follows: All procurements, including those made with the P-Card or any other procurement mechanisms, which meet any of the following, will be subject to a freeze:• Non-Capital Equipment (Object Code 804)• Furniture (All applicable Object Codes)• Computers, servers. printers, monitors, peripherals and other like items including the Desktop Refresh, Laptop Refresh and all other items covered under the Technology Financing Program, (All applicable Object Codes)• Capital Equipment not purchased as part of an approved Major Maintenance or Capital Improvement Project (All applicable Object Codes)This freeze applies to all funds and will be in effect until the end of the fiscal year. There will be NO EXEMPTION PROCESS. However, if a purchase affects the health or safety of Maricopa County citizens, or is deemed necessary, the elected office, department or agency will contact the Office of Management and Budget (OMB). In collaboration with the requesting elected office, department or agency, OMB will make a determination whether the purchase is appropriate. If OMB and the elected office, department or agency are in disagreement, the elected office, department or agency may appeal the decision to the County Manager . If still unresolved, the elected office, department or agency may bring the item to the BOS on an agenda. (C-49-09-004-6-02)

Vote: approved

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35. FY 2009-10 HIRING FREEZE Approve the FY 2009-10 hiring freeze Process to be implemented in all judicial branch, elected and appointed departments and special districts effective immediately upon Board approval. On January 14, 2008, the Board of Supervisors approved a hiring freeze for FY 2007-08. The FY 2007-08 hiring freeze expired on June 30, 2008. The Board then approved the continuation of the Hiring Freeze for FY 2008-09 on July 23, 2008. Due to the continued ominous outlook of our revenue forecasts, the Office of Management and Budget recommends that the Board continue the Hiring Freeze. The FY 2009-10 Hiring Freeze Process will be as follows: All positions currently vacant or that become vacant in the future will be subject to a hiring freeze conforming to the budget Furlough policy. This freeze will be in effect until the end of the fiscal year. If a position becomes vacant which affects public health or safety, the elected office, department, agency, or district will contact the Office of Management and Budget (OMB). Only positions that provide direct and critical public health and/or safety services, are essential to revenue collection, or are grant-funded and required to maintain compliance with the grant may be considered for exemption. In collaboration with the requesting elected office, department, agency, or district OMB will make a determination whether a recruitment is necessary in order to alleviate a critical public health or safety issue. If OMB and the elected office, department, agency, or district are in disagreement, the elected office, department or agency may appeal the decision to the County Manager. If still unresolved, the Elected office, department, agency or district may bring the item to the BOS on an agenda. Elected offices, departments, agencies and districts are required to meet or exceed the budgeted salary savings as indicated in their budget(s). In order to meet this requirement, positions authorized for recruitment during this hiring freeze may need to be held vacant for a period of time until budgeted salary savings is met. Elected offices, departments, agencies or districts that are over-budget year-to-date are not eligible for hiring freeze exemptions of any kind. (C-49-09-004-6-04)

Vote: approved

Item Text

36. FY 2009-10 CAPITAL PURCHASING FREEZE Approve the FY 2009-10 Capital Purchasing Freeze Process to be implemented in all judicial branch, elected and appointed departments and special districts effectively immediately upon Board approval. On March 12, 2008, the Board of Supervisors approved a Capital Purchasing Freeze for FY 2007-08. The FY 2007-08 Capital Purchasing freeze expired on June 30, 2008, The Board then approved the continuation of the Capital Purchasing Freeze for FY 2008-09 on July 23, 2008. Due to the continued ominous outlook of our revenue forecasts, the Office of Management and Budget recommends that the Board continue the Capital Purchasing Freeze. The FY 2009-10 Capital Purchasing Freeze Process will be as follows: All procurements, including those made with the P-Card or any other procurement mechanisms, which meet any of the following, will be subject to a freeze: •Non-Capital Equipment (Object Code 804) •Furniture (All applicable Object Codes) •Computers, servers. printers, monitors, peripherals and other like items including the Desktop Refresh, Laptop Refresh and all other items covered under the Technology Financing Program, (All applicable Object Codes) •Capital Equipment not purchased as part of an approved Major Maintenance or Capital Improvement Project (All applicable Object Codes) This freeze applies to all funds and will be in effect until the end of the fiscal year. There will be NO EXEMPTION PROCESS. However, if a purchase affects the health or safety of Maricopa County citizens, or is deemed necessary, the elected office, department or agency will contact the Office of Management and Budget (OMB). In collaboration with the requesting elected office, department or agency, OMB will make a determination whether the purchase is appropriate. If OMB and the elected office, department or agency are in disagreement, the elected office, department or agency may appeal the decision to the County Manager. If still unresolved, the elected office, department or agency may bring the item to the BOS on an agenda. (C-49-09-004-6-03)