Vote: approved

Item Text

L-2. FY 2008-09 CAPITAL FREEZE FOR THE LIBRARY DISTRICT Approve the FY 2008-09 capital freeze for the Library District. Due to further declines in our revenue forecasts, the Office of Management and Budget recommends that the Board approve the FY 2008-09 capital freeze for the Library District effectively immediately upon Board approval and will be in effect until the end of the fiscal year. The FY 2008-09 Capital Freeze Process will be as follows: All procurements, including those made with the P-Card or any other procurement mechanisms, which meet any of the following, will be subject to a freeze:• Non-Capital Equipment (Object Code 804)• Furniture (All applicable Object Codes)• Computers, servers. printers, monitors, peripherals and other like items including the Desktop Refresh, Laptop Refresh and all other items covered under the Technology Financing Program, (All applicable Object Codes)• Capital Equipment not purchased as part of an approved Major Maintenance or Capital Improvement Project (All applicable Object Codes)This freeze applies to all funds and will be in effect until the end of the fiscal year. There will be NO EXEMPTION PROCESS. However, if a purchase affects the health or safety of Maricopa County citizens, or is deemed necessary, the elected office, department or agency will contact the Office of Management and Budget (OMB). In collaboration with the requesting elected office, department or agency, OMB will make a determination whether the purchase is appropriate. If OMB and the elected office, department or agency are in disagreement, the elected office, department or agency may appeal the decision to the County Manager . If still unresolved, the elected office, department or agency may bring the item to the BOD on an agenda. (C-49-09-034-6-00)

Vote: approved

Item Text

L-5. FY 2009-10 LIBRARY DISTRICT CAPITAL PURCHASING FREEZE POLICY Approve the FY 2009-10 Capital Freeze for the Library District. The FY 2009-10 Capital Purchasing Freeze will be as follows: All procurements, including those made with the P-Card or any other procurement mechanisms, which meet any of the following, will be subject to a freeze: •Non-Capital Equipment (Object Code 804) •Furniture (All applicable Object Codes) •Computers, servers. printers, monitors, peripherals and other like items including the Desktop Refresh, Laptop Refresh and all other items covered under the Technology Financing Program, (All applicable Object Codes) •Capital Equipment not purchased as part of an approved Major Maintenance or Capital Improvement Project (All applicable Object Codes) This freeze applies to all funds and will be in effect until the end of the fiscal year. There will be NO EXEMPTION PROCESS. However, if a purchase affects the health or safety of Maricopa County citizens, or is deemed necessary, the Library District will contact the Office of Management and Budget (OMB). In collaboration with the Library District, OMB will make a determination whether the purchase is appropriate. If OMB and the Library District are in disagreement, the Library District may appeal the decision to the County Manager. If still unresolved, the Library District may bring the item to the BOD on an agenda. (C-49-09-034-6-01)