Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

4.FY 2021 BUDGET MONITORING AND ADJUSTMENT PROCESSGiven the uncertainty of the severity and duration of the economic downturn from the COVID-19 pandemic and to insure the FY 2021 Budget is sustainable, the Board of Supervisors directs the Budget Office to complete the following:1. By June 15, 2020, the Budget Office is directed to:a. Work with the County’s contract economist to revise the FY 2021 revenue estimates for State-Shared Sales Tax, Jail Excise Tax and State Shared Vehicle License Tax. 

Item Text

4. FY 2021 BUDGET MONITORING AND ADJUSTMENT PROCESS Given the uncertainty of the severity and duration of the economic downturn from the COVID-19 pandemic and to insure the FY 2021 Budget is sustainable, the Board of Supervisors directs the Budget Office to complete the following: 1. By June 15, 2020, the Budget Office is directed to: a. Work with the County’s contract economist to revise the FY 2021 revenue estimates for State-Shared Sales Tax, Jail Excise Tax and State Shared Vehicle License Tax. b. Review current revenue trends for other General and Detention fund sources and determine if downward adjustments for FY 2021 are warranted. c. Work with elected, judicial branch and appointed departments to identify potential General and Detention Fund operating expenditure reduction packages of 3%, 5%, 10% and 15% of their FY 2021 Tentative General and Detention Fund Operating appropriations. If departments do not provide reduction packages, the Budget Office is directed to identify expenditures for potential reduction. As a reminder, the contingency for Personnel Savings not met has been removed from the budget. Potential reductions packages should be on-going and sustainable and not be one-time in nature. d. Determine the General and Detention fund operating revenue shortfall and present the results and any recommendations for immediate budget adjustments to the FY 2021 Tentative Budget at the Budget Hearing on June 22, 2020. e. Work with special revenue fund departments to identify structural balance concerns and present the results and any recommendations for immediate budget adjustments to the FY 2021 Tentative Budget on June 22, 2020. f. Present the on-going process to monitor and adjust the FY 2021 Adopted budget to respond additional economic fallout associated with the COVID-19 pandemic at the Budget Hearing on June 22, 2020. 2. By July 15, 2020, the budget office is directed to work with elected, judicial branch and appointed departments to complete a Special Revenue Fund Review form for each of their special revenue fund operating appropriations to: a. Assess the impact of the COVID-19 pandemic on revenue b. Determine the adequacy of revenues to meet operating expenditures c. Identify any change in the demand for services and/or the ability to provide services d. Outline a plan to address projected shortfalls in resources available to support operations. The plan shall not include the use of General or Detention funds to offset any deficit. Additionally, fund balances designated for budget stabilization may be used to offset a portion of the operating deficit, provided expenditure adjustments and future revenue growth will restore structural balance in the following fiscal year. e. If departments do not complete a Special Revenue Fund Review form, the Budget Office is directed to complete the form and prepare any required plan to address shortfalls. Specific instructions and forms will be provided by the Budget Office. (C-49-20-035-2-00)

Vote — approved

Steve Gallardo	abstain
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

31.AMEND FY 2021 BUDGET MONITORING AND ADJUSTMENT PROCESS DIRECTIONBased on the encouraging amount of economic activity in the County after the expiration of the stay at home order and information on funding available for the County's COVID-19 response, the Board of Supervisors directs the Budget Office to amend item 1.c. from the earlier action regarding the FY 2021 Budget Monitoring and Adjustment Process to remove the requirement for 10% and 15% reduction packages and update the item to read 

Item Text

31. AMEND FY 2021 BUDGET MONITORING AND ADJUSTMENT PROCESS DIRECTION Based on the encouraging amount of economic activity in the County after the expiration of the stay at home order and information on funding available for the County's COVID-19 response, the Board of Supervisors directs the Budget Office to amend item 1.c. from the earlier action regarding the FY 2021 Budget Monitoring and Adjustment Process to remove the requirement for 10% and 15% reduction packages and update the item to read as follows: 1.c.Work with elected, judicial branch and appointed departments to identify potential General and Detention Fund operating expenditure reduction packages of 3% and 5% of their FY 2021 Tentative General and Detention Fund Operating appropriations. If departments do not provide reduction packages, the Budget Office is directed to identify expenditures for potential reduction. As a reminder, the contingency for Personnel Savings not met has been removed from the budget. Potential reductions packages should be on-going and sustainable and not be one-time in nature. As we emerge from the shut-down, we are encouraged by the amount of economic activity we are seeing across the County. In addition, as we learn more about funding available for our COVID-19 response, we believe we can defer the submissions of 10% and 15% reduction packages for the time being. Once we receive additional information, we will analyze the situation and reserve the right to revisit additional reduction options in the future, but for now, the focus will be on the submission of 3% and 5% reduction options. (C-49-20-035-2-01)