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45. APPLY AND ACCEPT GRANT FUNDS FROM EDWARD J. BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT/DRUG ENFOREMENT ACCOUNT Approve the application and acceptance of grant funds from the Edward J. Byrne Memorial Justice Assistance Grant/ Drug Enforcement Account (DEA) in an amount not-to-exceed $236,492 for the portion allocated to the Office of the Public Defender (520). This grant is a recurring grant administered by the Arizona Supreme Court, Administrative Office of the Courts (AOC). The Office of the Public Defender applies for this grant jointly with Adult Probation, Clerk of the Superior Court, and Superior Court. These funds support the justice system by providing staff in all of these departments. In FY 2013-14, this grant funds 15.36 full-time equivalent positions Countywide. The Office of the Public Defender is requesting authorization to again apply for the DEA Grant for FY2014-15. The new grant period will begin on July 1, 2014 and end on June 30, 2015. The grant does not currently allow for the recovery of indirect costs in FY 2013-14, and no change is anticipated in future years. Therefore, the Office of the Public Defender and Maricopa County may receive no administrative cost recovery for this grant in FY 2014-15. The Maricopa County Department of Finance has calculated the Office of the Public Defender's composite indirect cost rate at 11.4%. The non-recoverable indirect cost will not exceed $26,960. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditures of these revenues are not prohibited by the budget law. The grant award will begin on July 1, 2014 and end on June 30, 2015. However, the application for funding has historically been received late and submitted even after the start of the applicable fiscal year. The application turnaround involves tight time constraints, therefore, the Office of the Public Defender is requesting advance approval to apply for the departmental share of these funds through a joint application with the Superior Court, Clerk of the Superior Court, and Adult Probation. The FY 2014-15 budgeted amount for this grant is $236,492 as developed through the normal annual budget process. If funding is awarded in excess of that amount, a budget adjustment will be requested. We also anticipate we will be required to provide an in-kind match of 25%. We have a General Fund position which is being used to fulfill the match requirement in the current year, and that position is funded in the following year as well. Therefore, there is no additional burden to the General Fund as a result of the in-kind match requirement. (C-56-14-010-G-00)

Vote: approved

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44. REVENUE AND EXPENDITURE APPROPRIATION ADJUSTMENTS FOR PUBLIC DEFENSE SERVICES GRANT FUND Approve revenue and expenditure appropriation adjustments to the Public Defender Office (520) Grants Fund (233) Operating (0000) by $797 for FY 2014-15 from $236,492 to a new amount of $237,289. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. On June 11, 2014 the Board approved application and acceptance of a $236,492 grant award from the Edward J. Byrne Memorial Justice Assistance Grant / Drug Enforcement Account (DEA) to the Public Defender Grant Fund (C-56-14-010-G-00). The agenda allowed the Public Defender’s office to apply for and accept a total not to exceed $236,492. Public Defense Services has been notified by the grantor that the FY2014-15 grant application/award will be $237,289, and no further adjustments are anticipated for this grant fund appropriation for FY 2014-15. (C-56-14-010-G-01)