Vote: approved

Item Text

131. AMENDMENT TO AGREEMENT WITH PHOENIX SPEEDWAY CORPORATION Approve the Amendment to the existing Agreement C-64-05-072-2-00, approved on October 6, 2004, between Maricopa County and Phoenix Speedway Corporation (PSC), which will in effect cancel the County’s participation for traffic control during special events after the November, 2009 race. Both parties mutually agree to this amendment. Both parties wish to terminate the existing agreement, as follows: By the April, 2009 race, PSC will have contracted with an outside firm for future traffic control. At the April race, the contractor will observe and work closely with Maricopa County’s Department of Transportation personnel, under the direction of County personnel. During the second race (November, 2009) the PSC contractor will assume the responsibility for traffic control, with County personnel assisting as an observer and providing advice when needed. By April, 2010, the County will no longer actively participate in the execution of traffic control for any of the PSC races. Both Parties agree that this Agreement will terminate upon the completion of all tasks associated with the November, 2009 race and in any event no longer than November 30, 2009. Once this Agreement has been terminated, PSC will need to obtain appropriate approvals from the County for their “traffic control plans” through the standard county permit process. PSC will reimburse the County for Mr. John Counts' time in the “assistance & advisory” role with PSC’s contractor for the November, 2009 race. The total recoverable charge for Mr. Counts' time is estimated at $4,000.00, but will not exceed $5,000.00. An accounting of actual hours will be included within the invoice submitted for payment. Supervisory District No. 5 (C-64-05-072-2-01)