Vote — approved

Steve Gallardo	abstain
Bill Gates	abstain
Clint Hickman	abstain
Gallardo Sheriff A	yes
and Clint Hickman	yes
Denny Barney	abstain
Steve Chucri	yes

74.AWARD CONTRACT FOR CONSTRUCTION ON NORTHERN PARKWAY - DYSART ROAD TO 111TH AVENUEApprove a contract to Pulice Construction, the lowest responsive bidder for construction which exceeded the Engineer’s estimate by greater than 10 percent. The lowest responsive bidder exceeded the Engineer’s estimate by 18 percent.Per the original Board approval to construct: “Award the contract to the lowest responsive bidder, provided that the lowest bidder does not exceed the Engineer’s estimate by more than 

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74. AWARD CONTRACT FOR CONSTRUCTION ON NORTHERN PARKWAY - DYSART ROAD TO 111TH AVENUE Approve a contract to Pulice Construction, the lowest responsive bidder for construction which exceeded the Engineer’s estimate by greater than 10 percent. The lowest responsive bidder exceeded the Engineer’s estimate by 18 percent. Per the original Board approval to construct: “Award the contract to the lowest responsive bidder, provided that the lowest bidder does not exceed the Engineer’s estimate by more than ten percent" (July 26, 2017, C-64-17-135-5-00). The Engineer’s estimate was $36,297,172. The low bid was $43,045,078, a difference of $6,747,906. County staff and consultants have reviewed the lowest bidder (Pulice Construction) and have determined that the increase is due to increased concrete and steel costs and skilled labor costs. The unit costs in the low bid are comparable to other similar projects which have recently bid in the state; a similar ADOT project recently received a low bid over 30% of the Engineer’s estimate. This project will construct Northern Parkway from a point approximately one quarter mile west of Dysart Road to 111th Avenue, in partnership with the Cities of El Mirage, Glendale and Peoria in conformance with intergovernmental agreement C-91-09-081-M-00. The project is federally funded. Supervisory District No. 4 (C-64-17-135-5-01)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

65.CHANGE ORDER NO. 12 WITH PULICE CONSTRUCTION INC. FOR IMPACTS DUE TO PLAINS GAS LINES: NORTHERN PARKWAY - DYSART TO 111TH AVENUE Approve Change Order No. 12 with Pulice Construction Inc. to allow MCDOT to compensate the Contractor for negotiated compensation, inclusive of all subcontractors, for constructability delays and costs incurred due to impacts associated with Plains LPG Service Gas Lines. This change order shall be full and complete compensation for all direct cost, (labor, vehicles 

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65. CHANGE ORDER NO. 12 WITH PULICE CONSTRUCTION INC. FOR IMPACTS DUE TO PLAINS GAS LINES: NORTHERN PARKWAY - DYSART TO 111TH AVENUE Approve Change Order No. 12 with Pulice Construction Inc. to allow MCDOT to compensate the Contractor for negotiated compensation, inclusive of all subcontractors, for constructability delays and costs incurred due to impacts associated with Plains LPG Service Gas Lines. This change order shall be full and complete compensation for all direct cost, (labor, vehicles and equipment standby), and indirect cost, (Corporate overhead) submitted by and negotiated with the Contractor. This date range covers work that was ongoing as of April 2019 and prevented the planned phasing of the work by the Contractor through December 2020. Plains LPG Services has three high pressure gas lines in the Dysart Road alignment which do not have prior rights. Plains LPG Services issued a utility clearance letter for the project prior to it being advertised for construction bids. In February 2019 after construction had started, it was discovered that the gas lines did not have sufficient cover for the construction activities. Due to the age and condition of the pipes and the minimal cover, the work became a changed condition from the contractor’s planned construction methods. Change Order No. 12 will provide a cost increase to the current contract amount resulting from conflicts with the Plains LPG Services underground high pressure gas lines in Dysart Road. This Change Order provides compensation to the contractor for cost impacts that affected work activities due to conditions that were not defined in the contract bid documents. MCDOT concurred with the cost impacts of these differing conditions while work was being performed under the construction contract. Supervisory District No. 4 (C-64-17-135-5-12)

Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

66.CHANGE ORDER NO. 13 WITH PULICE CONSTRUCTION INC. NORTHERN PARKWAY- DYSART TO 111TH AVENUE Approve Change Order No. 13 with Pulice Construction Inc. to allow MCDOT to compensate the Contractor for work completed on three bid item with significant quantity overruns. This change order also provides full and complete compensation for repairs to existing pavements that became necessary for traffic safety during the course of the project. Final field measured quantities exceeded the bid amounts by

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66. CHANGE ORDER NO. 13 WITH PULICE CONSTRUCTION INC. NORTHERN PARKWAY- DYSART TO 111TH AVENUE Approve Change Order No. 13 with Pulice Construction Inc. to allow MCDOT to compensate the Contractor for work completed on three bid item with significant quantity overruns. This change order also provides full and complete compensation for repairs to existing pavements that became necessary for traffic safety during the course of the project. Final field measured quantities exceeded the bid amounts by a significant amount for three bid items. This impact has affected the contract budget by reaching and exceeding the total funding that was encumbered. The work associated with the quantity overruns was requested and/or authorized by MCDOT during the course of the project. The total Bid item overrun is $ 245,697.12 and is eligible for federal reimbursement. During the course of the project, repairs to existing pavements became necessary to maintain traffic safety. This change order creates a pay item to fund Letter of Agreements between the Contractor and the Engineer for the repairs. A $10,000.00 (Non – Federal Aid) Allowance is requested to pay the contractor for this work. Supervisory District No. 4 (C-64-17-135-5-13)

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