Vote: continued

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S-1. COMPETITION IMPRACTICABLE PROCUREMENT WITH SULZER EMS FOR ROOF BEARING REPLACEMENT AND RELATED EXPENDITURE APPROPRIATION REQUEST Approve a Competition Impracticable in accordance with the Maricopa County Procurement Code, section MCI-351, for the amount of $400,000, with Sulzer EMS for replacement of bearings for the retractable roof at Chase Field. The project will be paid for with funds from the Stadium District (680) Facility Reserve Trust Fund (450) Long Term Project Reserve Account. Approve an increase in the amount of $400,000 to the Stadium District (680) Long Term Project Reserve Fund (450) Non Recurring Non Project (0001) expenditure appropriation. The bearings, which allow for the movement of the retractable roof on Chase Field, are nearing the end of their useful life and should be replaced for the 2015 Major League Baseball season to ensure the continued function and operation of the facility. This is a Competition Impracticable procurement because: 1. All other local vendors in this field that have been contacted by the MCSD and Arizona Diamondbacks have deferred this work to Sulzer EMS as the only local agency capable to perform the work. Vendors capable of doing this work are outside of the local area, and would require the MCSD to pay additional travel and per diem costs. 2. Sulzer EMS is the only firm that has been prequalified by the designer of the roof and is able to perform the work without requiring the designer to be on site for the duration of the work. Sulzer EMS has performed the procedural repairs to the designer’s approval and specifications in prior work. The selection of another firm will require the MCSD to pay the entire cost of having the designer on site at all times to provide installation oversight. 3. As Sulzer EMS has provided this specialized work before. They already own a set of the project specific equipment and equipment specifically fabricated for this facility which would mitigate the MCSD need to purchase two complete new sets of equipment, as well as the lead time for another firm to fabricate the equipment at a cost to the MCSD. Due to the immediate need for the repairs Sulzer will manufacture and procure a second set of the specialized equipment required only for this work and will turn the second set of equipment over to the MCSD at the conclusion of the work. 4. Sulzer EMS' knowledge of our systems and procedures will reduce the labor hours and time required to complete the work and provide a cost savings to the MCSD. The work constitutes a Capital Repair under the Related Use Agreements governing the facility, and thus will be paid for from the Long Term Project Reserve Account. (C-68-15-005-M-00)

Vote: approved

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S-2. ROOF BEARINGS REPLACEMENT PROJECT Approve an increase in budget and expenditure authority in the FY 2016 Stadium District (680) Long Term Project Reserve Fund (450) Non Recurring Non Project (0001) of $226,952 for the Roof Bearings Replacement Project. The Board approved $400,000 for the Roof Bearings Replacement Project on February 04, 2015 Agenda Item # C-68-15-005-M-00. Of the $400,000 the District expended $173,048 during FY 15. The District is requesting the balance of $226,952 be appropriated in FY 16 as a budget adjustment so that the project can be completed. (C-68-15-011-M-00)