Vote: adopted

Item Text

4. AMEND FY 2008-09 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Amend FY 2008-09 Five-Year Capital Improvement Program 1) Approve the suspension of the Southeast Justice Center Project. In accordance with A.R.S. Section 42-17106(B): a) Decrease the expenditure budget for the Southeast Justice Center (SEJC) project (Department 470, Fund 440) by a total of $67,216,155, $59,252,499 in Year 1 (FY 2008-09) and $7,963,656 in Year 2 (FY 2009-10) thereby reducing the total project budget from $88,376,900 to $21,160,745 which is the amount that has already been spent on the project. This adjustment does not alter the duly adopted budget for purposes of A.R.S. § 42-17105, but rather reflects internal adjustments necessitated by a forecasted reduction in revenues. 2) Approve the suspension of the Durango 911 and Crime Lab Project. In accordance with A.R.S. Section 42-17106(B): a) Decrease the expenditure budget for the Durango 911 and Crime Lab (DCRM) project (Department 470, Fund 441) by a total of $12,677,519, $11,775,519 in Year 1 (FY 2008-09) and $1,300,000 in Year 2 (FY 2009-10) thereby reducing the total project budget from $14,008,300 to $1,330,781 which is the amount that has already been spent on the project. This adjustment does not alter the duly adopted budget for purposes of A.R.S. § 42-17105, but rather reflects internal adjustments necessitated by a forecasted reduction in revenues. 3) Approve the suspension of the 1st Ave Jail demolition and additional funding for project management. In accordance with A.R.S. Section 42-17106(B): a) Decrease the expenditure budget for the Criminal Court Tower (JUST) project (Department 470, Fund 441) by $2,798,800, adding $3,500,000 in Year 1 (FY 2008-09) and decreasing by $6,298,800 in Year 2 (FY 2009-10) thereby reducing the total project budget from $341,557,800 to $338,759,000. This adjustment adds an additional $3,500,000 for Project Management and eliminates funding of $6,298,800 for the 1st Ave Jail demolition, but leaves $1,200,000 for the Judges Secured Passageway, Jury Assembly and Building Access Improvements. This adjustment does not alter the duly adopted budget for purposes of A.R.S. § 42-17105, but rather reflects internal adjustments necessitated by a forecasted reduction in revenues. 4) Approve changes to the scope of the Criminal Court Tower project. The Criminal Court Tower project involves the construction of a state-of–the-art 32 (22 fully constructed, 10 shelled out) courtroom facility, approximately 682,792 square feet, to be constructed on the site of the current Madison Street Parking Garage. In addition to courtrooms, the facility will include a Jury Assembly area, a sally-port for prisoner transport, secured judicial parking, a food service area on the 1st floor and related space for Court support, and the County’s Restorative Justice Program. 5) Fund Transfers: Per A.R.S. §42-17106(b), approve the transfer of expenditure authority in the amount of $10,895,804 from FY 2008-09 Non-Departmental (470) General Fund (100) Contingency (4711) Operating (0000) line item “Court Tower Maintenance and Operating Reserve” to Non-Departmental (470) General Fund (100) Infrastructure/CIP (4713) Operating (0000) entitled “CIP Fund Transfer.” Authorize and approve a fund transfer moving $10,895,804 from Non-Departmental (470) General Fund (100) Infrastructure/CIP (4713) Operating (0000) entitled “CIP Fund Transfer” to General Fund County Improvement Fund (445). This action also requires offsetting revenue and expenditure adjustments in the Eliminations (980) Eliminations Fund (900). This action moves $10,895,804 to fund 445 for the future use for: 1) “Court Tower Project Management Reserve” in the amount of $3,500,000 2) “Judges Secured Passageway” in the amount of $1,200,000. 3) “Reserve for MCSO Crime Lab/Building 1916” in the amount of $2,600,000 4) “Reserve for MCSO 911 Center Build Out” in the amount of $3,000,000. 5) “Reserve for MCSO 911 Center Equipment” in the amount of $595,804 The “Court Tower Project Management Reserve” is a total of $6,800,000 of which $3,300,000 was in the current Criminal Court Tower Project budget. The “MCSO 911 Center Equipment” estimated cost is $8,000,000 of which only $595,804 is funded. Additional funding will come from savings in the Criminal Court Tower Project Owner’s Contingency line as the Criminal Court Tower Project is completed. (C-70-09-017-2-00)

Vote: adopted

Item Text

9. BUDGET BALANCING GUIDELINES Adopt the “Maricopa County Budgeting for Results Budget Balancing Guidelines” (hereinafter referred to as “the Guidelines”). The purpose of these budget balancing guidelines is to start the process of restoring the County budget to sustainable structural balance, and challenge judicial branch, elected, and appointed managers to collaboratively identify and implement structural changes that will optimize critical public services and results at significantly lower spending levels. The Office of Management and Budget and all judicial branch, elected and appointed departments will follow the guidelines to balance the budget for FY 2008-09 and to develop a structurally-balanced budget for FY 2009-10. The budget adjustments included in this item will restore the structural balance in the General Fund and Detention Fund budgets for FY 2008-09. The adjustments include reductions in the General Contingency budgets in these funds, which will need to be restored for FY 2009-10. Additional reductions will need to be made from department budgets during FY 2008-09. Pursuant to the Guidelines and A.R.S. §42-42-17106 B, approve the following adjustments in the General Fund and Detention Fund operating budgets totaling $60,811,492: 1) Within the appropriated budget for Non-Departmental (470) General Fund (100) Operating (0000), transfer $7,398,559 in expenditure authority from the Reserved Contingency item “Pay for Performance”, $3,000,000 from the Reserved Contingency item “Retirement Contribution Increases”, and $6,400,000 from General Contingency to the Reserved Contingency item “Reserve for Revenue Shortfall.” 2) Transfer $1,374,100 in appropriated expenditures from Health Care Programs (390) General Fund (100) Operating (0000) to Non Departmental (470) General Fund (100) Operating (0000) to the Reserved Contingency item “Reserve for Revenue Shortfall,” to reflect a reduction in the final enacted ALTCS Contribution from the amount included in the Adopted Budget. 3) Within the appropriated budget for Non-Departmental (470) General Fund (100) Operating (0000), transfer $5,821,312 in expenditure authority from the item “Court Tower Debt” and $28,017,521 in expenditure authority from the item “CIP Fund Transfer” to the Reserved Contingency item “Reserve for Revenue Shortfall,” and reduce total sources in Non-Departmental (470) General Fund County Improvement (445) Non-Recurring Non-Project (0001) by $33,838,833, with offsetting reductions in Eliminations. This adjustment does not increase the County budget due to the reduction in capital project appropriated budgets per Agenda C-70-09-017-2-00. 4) Within the appropriated budget for Non-Departmental (470) Detention Fund (255) Operating (0000), transfer $3,800,000 in expenditure authority from the Reserved Contingency item “Pay for Performance”, $4,400,000 from the Reserved Contingency item “Retirement Contribution Increases”, and $600,000 from General Contingency to the Reserved Contingency item “Reserve for Revenue Shortfall.” This adjustment does not alter the duly adopted budget for purposes of A.R.S. § 42-17105, but rather reflects internal adjustments necessitated by a forecasted reduction in revenues. Item 3 above is contingent on approval of agenda C-70-09-017-2-00. Maricopa County faces the challenge of maintaining fiscal stability during a period of unprecedented declines in revenue, followed by years of low growth. Through October, State Shared Sales Taxes are $7.2 million (4.7%) under budget, and 7.0% lower than for the same period in FY 2007-08. Likewise, State Shared Vehicle License Taxes are $1.2 million (2.4%) under budget, and Jail Excise Taxes are $3.2 million (7.0%) under budget. Combined, Sales, VLT and Jail Tax revenues are forecasted to be as much as $72.4 million under budget by the end of FY 2008-09. These revenue shortfalls are partially offset by previously adopted expenditure reductions and other revenue increases totaling $11.6 million. The most critical services and results must be maintained for the public with a significantly lower revenue base. County and judicial branch leadership at all levels will need to work together to make the difficult choices that will be required to meet these challenges. (C-49-09-036-2-00)

Vote: adopted

Item Text

91. ADMINISTRATIVE CORRECTION REGARDING THE SOUTHEAST JUSTICE CENTER REVISED BUDGET Approve an administrative correction to the action taken on November 17, 2008 (C-70-09-017-2-00) regarding the Southeast Justice Center expenditure budget, Item 1.A: From: Decrease the expenditure budget for the Southeast Justice Center (SEJC) project (Department 470, Fund 440) by a total of $67,216,155, $59,252,499 in Year 1 (FY 2008-09) and $7,963,656 in Year 2 (FY 2009-10) thereby reducing the total project budget from $88,376,900 to $21,160,745 which is the amount that has already been spent on the project. This adjustment does not alter the duly adopted budget for purposes of A.R.S. § 42-17105, but rather reflects internal adjustments necessitated by a forecasted reduction in revenues. To: Decrease the expenditure budget for the Southeast Justice Center (SEJC) project (Department 470, Fund 440) by a total of $67,136,382, $59,045,927 in Year 1 (FY 2008-09) and $8,090,455 in Year 2 (FY 2009-10) thereby reducing the total project budget from $88,376,900 to $21,240,518 which is the amount that has already been spent on the project. This adjustment does not alter the duly adopted budget for purposes of A.R.S. § 42-17105, but rather reflects internal adjustments necessitated by a forecasted reduction in revenues. This action is necessary because expenditure authority was necessary for this project to encumber funds from FY 2008-09. (C-70-09-017-2-01)