Vote: approved

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A-11. AMENDMENT TO FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR ESCO RECONCILIATION Pursuant to A.R.S. Section 42-17106(B), authorize the following amendment to the Five-Year Capital Improvement Plan: 1. Decrease the expenditure authority for FY 2010-11 in the Non-Departmental (470) Detention Capital Project Fund (455) Energy Conservation Project (ESCO) by $844,786 from $10,607,196 to $9,762,410 for reconciliation to revised project schedule for FY11. The total project budget remains at $13,971,597. 2. Also, increase the expenditure authority for FY 2010-11 Non-Departmental (470) County Improvement Fund (445) Energy Conservation Project (ESCO) by $627,570 from $5,020,710 to $5,648,280 for reconciliation to revised project schedule for FY11. The total project budget remains at $9,957,087. 3. Also, increase the expenditure authority for FY2010-11 Public Works (910) Transportation Capital Projects (234) Energy Conservation Projects (ESCO) by $24,719 from $924,518 to $949,237 for reconciliation to revised project schedule for FY11. The total project budget remains $1,081,192. 4. Also, increase the expenditure authority for FY2010-11 Equipment Services (740) Equipment Services Fund (654) Energy Conservation Projects (ESCO) by $119,595 from $62,557 to $182,152 for reconciliation to revised project schedule for FY11. The total project budget remains at $182,216. 5. Also, increase the expenditure authority for FY2010-11 Non-Departmental (470) Intergovernmental Capital Projects Fund (422) Energy Conservation Projects (ESCO) by $72,902 from $17,683 to 90,585 for reconciliation to revised project schedule for FY11. The total project budget remains at $90,585. 6. Also, authorize and approve a non-recurring fund transfer of $72,902 from the Animal License Shelter Fund (572) to the Intergovernmental Capital Projects Fund (422). This action requires an increase to the FY 2010-11 Non- Departmental (470) Intergovernmental Capital Projects Fund (422) Non-Recurring/Non-Project (0001) revenue appropriation in the amount of $72,902 and an increase to the FY 2010-11 Animal Care & Control (790) Animal License Shelter Fund (572) Non-Recurring/Non-Project (0001) expenditure appropriation in the amount of $72,902 with offsetting expenditure and revenue adjustments in Eliminations (980) Eliminations Fund (900) Non-Recurring/Non-Project (0001). The net financial impact of these adjustments is zero. These projects were approved by the Board of Supervisors on 1/12/10 C-73-10-055-3-01. They were funded in the FY2010-11 budget adopted by the Board on June 21, 2010. (C-91-11-139-2-00)

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1. CHANGE ORDER NO. 2 TO THE ENERGY SAVINGS PERFORMANCE CONTRACT WITH APS ENERGY SERVICES Approve one of the following options: OPTION "A": 1. Decrease the project expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Downtown Court Tower Project (JUST) by $4,039,661, from $50,548,800 to $46,509,139. Of this amount, $1,459,942 is for the reconciliation of FY2012 appropriation based on the actual FY2011 expenditures and $2,579,719 is for reduced project funding. 2. Also decrease total project budget for the Criminal Court Tower by $2,579,719, from $340,358,953 to $337,779,234. 3. Also, increase the project budget and expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Energy Conservation Project (ESCO) by $3,132,568 from $4,873,635 to $8,006,203. Of that amount, $552,849 is for reconciliation of FY2011 expenditures and 2,579,719 is for Change Order No. 2 listed below. The new County Improvement Fund (445) Energy Conservation Project (ESCO) total project budget is $12,536,806. 4. Also increase the expenditure authority for the Non-Departmental (470) Non-Departmental Grant Fund (249) Non-Recurring Project (0001) by $907,093. 5. Also approve Change Order No. 02 to Contract C-73-10-055-3-01, in an amount not-to-exceed $2,579,719 to add design, engineering, procurement, installation, and commissioning for one (1) solar photovoltaic system. The system will be installed on the top floor of the FMD Garage (3311). This item has been reviewed and recommended by the Facilities Review Committee. The work being added is located in District 5. The net financial impact of these changes is zero. OPTION "B": 1. Decrease the expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Sheriff’s Crime Lab Project (SCLR) by $544,657 from $2,606,806 to $2,062,149. The total project budget remains $4,615,851. This action reconciles the FY2012 appropriation to the correct project total based on actual project expenditures in FY2011. 2. Also, decrease the expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Court Tower (JUST) by $5,415,463, from $50,548,800 to $45,133,337. Of that amount, $1,459,942 is for reconciliation of FY2011 actual expenditures and $3,955,521 is reduced project funding. 3. Also, decrease the total project budget for the Court Tower by $3,955,521 from $340,358,953 to $336,403,432. 4. Also, increase the expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Energy Conservation Project (ESCO) by $5,960,120, from $4,873,635 to $10,833,755. Of that amount, $552,849 is for reconciliation of FY2011 expenditures and $5,407,271 is for Change Order No. 2 listed below. 5. Also, increase the total project budget for the Non-Departmental (470) County Improvement Fund (445) Energy Conservation Project (ESCO) by $5,407,271 from $9,957,087 to $15,364,358. 6. Also approve Change Order No. 02 to Contract C-73-10-055-3-01, in an amount not-to-exceed $5,407,271 to add design, engineering, procurement, installation, and commissioning for three (3) solar photovoltaic systems. The systems will be installed on the top floor of the FMD Garage (3311), the Downtown Justice Center (4053) and the Elections/Sheriff Warehouse (6202). This item has been reviewed and recommended by the Facilities Review Committee. The work being added is located in District 5. The net financial impact of these changes to the FY2011-12 budget is zero. The net financial impact to the Five-Year Capital Improvement plan is $1,451,750 which is available in the County Improvement Fund (445) fund balance. OPTION "C": 1. Decrease the project expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Downtown Court Tower Project (JUST) by $6,867,213, from $50,548,800 to $43,681,587. Of this amount, $1,459,942 is for the reconciliation of FY2012 appropriation based on the actual FY2011 expenditures and $5,407,271 is for reduced project funding. 2. Also decrease total project budget for the Criminal Court Tower by $5,407,271, from $340,358,953 to $334,951,682. 3. Also, increase the project budget and expenditure authority for FY2011-12 in the Non-Departmental (470) County Improvement Fund (445) Energy Conservation Project (ESCO) by $5,960,120 from $4,873,635 to $10,833,755. Of that amount, $552,849 is for reconciliation of FY2011 expenditures and 5,407,271 is for Change Order No. 2 listed below. The new County Improvement Fund (445) Energy Conservation Project (ESCO) total project budget is $15,364,358. 4. Also increase the expenditure authority for the Non-Departmental (470) Non-Departmental Grant Fund (249) Non-Recurring Project (0001) by $907,093. 5. Also approve Change Order No. 02 to Contract C-73-10-055-3-01, in an amount not-to-exceed $5,407,271 to add design, engineering, procurement, installation, and commissioning for three (3) solar photovoltaic systems. The systems will be installed on the top floor of the FMD Garage (3311), the Downtown Justice Center (4053) and the Elections/Sheriff Warehouse (6202). This item has been reviewed and recommended by the Facilities Review Committee. The work being added is located in District 5. The net financial impact of these changes is zero. (C-73-10-055-3-02)

Vote: approved

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94. REQUEST FOR AUTHORIZATION TO ISSUE NOTICE TO PROCEED FOR CHANGE ORDER NO. 2 Request for authorization to issue Notice to Proceed for Change Order No. 2. On August 31, 2011 the Board of Supervisors approved Change Order No. 2 to the Energy Savings Performance Contract with APS Energy Services (now Ameresco). Change Order No. 2 added the installation of grid-tied solar photovoltaic arrays on the FMD Garage (3311), the Downtown Justice Center (4053) and the Elections/Sheriff Warehouse (6202). The approval of this change order allowed the County to submit these projects to the APS 2011 Non-Residential Photovoltaic System (Grid-Tied) Production Based Incentive Program. At the time of approval, staff was directed to report back to the Board once the County received notification of approval of the incentive award from APS, prior to issuing a Notice to Proceed for installation of the solar arrays. On September 29, 2011, the County received notification that the incentive request was approved by APS at the submitted rate of 8.5¢ per kilowatt hour. At the meeting of August 31, 2011 the Board also directed staff to review the cost estimate for the projects and report back to the Board a best and final offer from APS Energy Services (now Ameresco). Per the Board's request, staff will present the requirements of the Production Based Incentive Program and the best and final offer for the cost of the proposed installations. (C-73-10-055-3-04)

Vote: approved

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51. AGREEMENT FOR PHOTOVOLTAIC SYSTEM AT ELECTIONS WAREHOUSE Authorize the Chairman of the Board to execute any and all documents associated with the installation of the Photovoltaic System at the Elections Warehouse (Building No. 6202) including, but not limited to, the Solar Renewable Energy Credit Purchase Agreement Grid-Tied Photovoltaic System, APS Contract No. 18418. Under the terms of this agreement, APS commits to purchasing certificates representing the Environmental Attributes associated with the energy produced by the rooftop solar photovoltaic system to be installed on the building. In turn, Maricopa County commits to producing a specific amount of solar energy on an annual basis for 15 years. The total value of the Environmental Attributes is estimated to be $796,408, which will be paid to Maricopa County quarterly for 14 years. The additional documents associated with the installation of the Photovoltaic System are attached as exhibits to the Credit Purchase Agreement No. 18418. In the event that the County does not produce the specific amount of energy, the County has the obligation under the Credit Purchase Agreement to pay APS for the deficiency. The actual cost of such deficiency would be the difference between the contract price and the price for APS to purchase credits elsewhere. The Facilities Management Department has received authorization to install a photovoltaic generation system at the Elections Warehouse. This facility is eligible for application to APS to connect to the grid and receive production based incentives, payable quarterly for 15 years. The total value of the payments to the County is estimated at $796,408. Payments are scheduled to begin in FY 13. This project and funding for the work were approved by the Board of Supervisors at Agenda No. C-73-10-055-3-02. (C-91-12-078-3-00)

Vote: approved

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52. AGREEMENT FOR PHOTOVOLTAIC SYSTEM AT FACILITIES MANAGEMENT BUILDING GARAGE Authorize the Chairman of the Board to execute any and all documents associated with the installation of the Photovoltaic System at the Facilities Management Building Garage (Building No. 3311) including, but not limited to, the Solar Renewable Energy Credit Purchase Agreement Grid-Tied Photovoltaic System, APS Contract No. 18420. Under the terms of this agreement, APS commits to purchasing certificates representing the Environmental Attributes associated with the energy produced by the rooftop solar photovoltaic system to be installed on the building. In turn, Maricopa County commits to producing a specific amount of solar energy on an annual basis for 17 years. The total value of the Environmental Attributes is estimated to be $1,278,987, which will be paid to Maricopa County quarterly for 17 years. The additional documents associated with the installation of the Photovoltaic System are attached as exhibits to the Credit Purchase Agreement No. 18420. In the event that the County does not produce the specific amount of energy, the County has the obligation under the Credit Purchase Agreement to pay APS for the deficiency. The actual cost of such deficiency would be the difference between the contract price and the price for APS to purchase credits elsewhere. The Facilities Management Department has received authorization to install a photovoltaic generation system at the Facilities Management Building Garage. This facility is eligible for application to APS to connect to the grid and receive production based incentives, payable quarterly for 17 years. The total value of the payments to the County is estimated at $1,278,987. Payments are scheduled to begin in FY 13. This project and funding for the work were approved by the Board of Supervisors at Agenda No. C-73-10-055-3-02. (C-91-12-077-3-00)

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6. APS REBATE CHECK PRESENTATION Presentation regarding the APS Solutions for Business incentive program. Joy Rich, Deputy County Manager, RDSA Janet E. Palacino, Director, Facilities Management Robert Georgeoff, Vice President, Ameresco Southwest, Inc. Frank McCune, Manager, Business and Community Relations, APS Kendra Cea, Area Manager, Arizona Public Service Company The Facilities Management Department, Arizona Public Service Company and Ameresco Southwest, Inc. are pleased to present the Maricopa County Board of Supervisors with a representative check in the amount of $1,192,183 through the APS Solutions for Business incentive program. This check represents incentive rebates received by Maricopa County through energy conservation measures which have been accomplished by Ameresco Southwest, Inc. through the Energy Savings Performance Contract Phase II from July 2010 through September 2012. (C-73-10-055-3-01) (C-70-13-009-P-00)