Vote: approved

Item Text

21. EXPENDITURE APPROPRIATION FOR ON-GOING PURCHASE OF INTEGRATED ON-LINE LAW LIBRARY SYSTEM Pursuant to A.R.S. § 11-251 and by request of the Presiding Judge of the Superior Court of Arizona in Maricopa County, transfer FY 2009-10 expenditure appropriation in the amount of $261,500 from the Non-Departmental (470) Non-Departmental Grants Fund (249) Non-Recurring/Non-Project (0001) Potential Expenditures from Fund Balance line to Superior Court (800) Law Library Fund (261) Non-Recurring/Non-Project (0001). Approval of this action will support one-time expenditures for the purchase of a next-generation integrated online library system in the Superior Court. The ongoing maintenance cost will be absorbed in the Superior Court (800) Law Library Fund (261) Operating (0000) budget in FY 2010. In FY 2008-09, on March 18, 2009, the Board of Supervisors approved the expenditure of funds for payment to Innovative Interfaces, Inc. The contract signed between Innovative and the Court calls for milestone payments, rather than a single expenditure of funds. The first payment of $47,420, 20% of the contract, was made in April, 2009. The remaining 80% of the contract is due in FY 2009-10. Additionally, the data migration could not be performed until FY 2009-10. New approval by the Board of the continued expenditure of funds for the remaining contract amount to Innovative Interfaces, Inc. for the integrated library system from the Law Library Book Fund. A.R.S. § 11-251 authorizes the Board of Supervisors to disburse public revenues. The Superior Court Law Library in Maricopa County requires a new integrated library system which provides electronic access to the records of holdings in the library as well as access to online research databases. The current integrated library system, which was purchased over 10 years ago, will cease to be supported by the current vendor in FY 2009-10 and is at end of life. As mandated by A.R.S. § 12-305, the funds in the Law Library Book Fund are for the sole purpose of "enhancing legal research capabilities in the county law library." The purchase of a new integrated library system is critical to the continued operation of the Superior Court Law Library in Maricopa County and required for the Law Library to continue its mandated operation pursuant to A.R.S. § 12-305. (C-80-10-003-2-00)