Item Text

28. AGREEMENT WITH U.S. DEPARTMENT OF HOMELAND SECURITY Approve an Agreement between US Department of Homeland Security and Maricopa County through the Air Quality Department, in the not-to-exceed amount of $435,259. This Agreement is funded by a grant from US Department of Homeland Security, (2006-ST-091-000003-06). The purpose of this Agreement is to continue funding for the sixth year of BioWatch program. This Agreement is effective from May 1, 2011 until April 30, 2012. Authorize the Air Quality Director or Deputy Director to sign all documents related to these grant funds. The grant allows a 14.2% rate for indirect costs, or up to $47,069 which may be incurred by the Air Quality Department or Maricopa County for the administration of this grant. The Maricopa County Department of Finance has calculated the Air Quality Department’s composite indirect cost rate at 14.2%, or $47,069. The award includes equipment expenses of $56,719 which are excluded from the indirect cost recovery. The recoverable indirect cost of administering this grant is $47,069; the non-recoverable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. A budget adjustment is not required. (C-85-11-019-3-00)

Vote: approved

Item Text

A-1. AMENDMENT TO AGREEMENT WITH U.S. DEPARTMENT OF HOMELAND SECURITY Approve Amendment No. 1 to an Intergovernmental Agreement between U.S. Department of Homeland Security and Maricopa County through the Air Quality Department in the not-to-exceed amount of $496,329. The purpose of this amendment is to provide supplemental funding for site selection and preparation for expansion of the BioWatch program. This amendment is effective from May 1, 2011 to April 30, 2012. All other terms and conditions of the Intergovernmental Agreement remain in full force and effect. Authorize the Air Quality Director or Deputy Director to sign all documents related to these grant funds. The grant allows an 18.8% rate for indirect costs, or up to $69,301 which may be incurred by the Air Quality Department or Maricopa County for the administration of this grant. The Maricopa County Department of Finance has calculated the Air Quality Department’s composite indirect cost rate at 18.8% or $69,301. The award includes equipment expenses of $58,400 which are excluded from the indirect cost recovery. The recoverable indirect cost of administering this grant is $69,301; the non-recoverable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. A budget adjustment is not required. Maricopa County Air quality is responsible for the daily collection of the ambient air quality samples for the BioWatch Program within Maricopa County. The DHS has dedicated a portion of its budget to be used for funding under the “Homeland Security BioWatch Program: Field Operations & Sample Collection Activities.” This grant has been awarded and approved by the Board of Supervisors in previous years. C-85-11-019-3-00, FY 2011-12, BW12 C-85-10-032-3-04, FY2010-11, BW11 C-85-10-032-3-03, FY2009-10, BW10 C-85-06-025-3-02, FY2008-09, H448 C-85-06-025-3-01, FY2007-08, H349 and HC48 C-85-06-025-3-00, FY2006-07, H348 (C-85-11-019-3-01)

Vote: adopted

Item Text

62. AMENDMENT TO AGREEMENT WITH US DEPARTMENT OF HOMELAND SECURITY Approve Amendment No. 2 to an Intergovernmental Agreement between US Department of Homeland Security (DHS) and Maricopa County through the Air Quality Department in the not-to-exceed amount of $708,300. This amendment is funded by a grant from US Department of Homeland Security, 2006-ST-091-000003-06. The purpose of this amendment is to provide an increase to the original agreement (C-85-11-019-3-00) amount of $435,259 by $273,041, for a not-to-exceed-amount of $708,300 and to extend the original agreement end-date from May 1, 2011 to August 31, 2012. This amendment is effective from May 1, 2011 to August 31, 2012. All other terms and conditions of the Intergovernmental Agreement remain in full force and effect. Authorize the Air Quality Director or Deputy Director to sign all documents related to the grant funds outlined in Amendment No.2. The grant allows a 14.2% rate for indirect costs, or up to $73,967 which may be incurred by the Air Quality Department or Maricopa County for the administration of this grant. The Maricopa County Department of Finance has calculated the Air Quality Department’s composite indirect cost rate at 14.2%, or $73,967. The award includes equipment expenses of $113,438 which are excluded from the indirect cost recovery. The recoverable indirect cost of administering this grant is $73,967; the non-recoverable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. The approval of this budget adjustment does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-85-11-019-3-02)

Vote: adopted

Item Text

63. AMENDMENT TO AGREEMENT WITH US DEPARTMENT OF HOMELAND SECURITY Approve Amendment No. 3 to a(n) Intergovernmental Agreement between US Department of Homeland Security (DHS) and Maricopa County through the Air Quality Department in the not-to-exceed amount of $545,962. This amendment is funded by a grant from US Department of Homeland Security, 2006-ST-091-000003-06. The purpose of this amendment is to provide an increase to the Amendment No. 1 agreement (C-85-11-019-3-01) amount of $496,329 by $49,633 for a not-to exceed amount of $545,962 and to extend the agreement end-date from May 1, 2011 to August 31, 2012. This amendment is effective from May 1, 2011 to August 31, 2012. All other terms and conditions of the Intergovernmental Agreement remain in full force and effect. Authorize the Air Quality Director or Deputy Director to sign all documents related to the grant funds outlined in Amendment No. 3. The grant allows an 18.8% rate for indirect costs, or up to $77,156 which may be incurred by the Air Quality Department or Maricopa County for the administration of this grant. The Maricopa County Department of Finance has calculated the Air Quality Department’s composite indirect cost rate at 18.8% or $77,156. The award includes equipment expenses of $58,400 which are excluded from the indirect cost recovery. The recoverable indirect cost of administering this grant is $77,156; the non-recoverable indirect cost is $0. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. The approval of this budget adjustment does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. ( C-85-11-019-3-03)

Vote: approved

Item Text

49. ONE-TIME ADDITION OF VEHICLES TO THE FLEET Approve a one-time addition to the County fleet of four sports utility vehicles, valued at $30,000 each, and one trailer, valued at $5,000, for the purpose of providing staff transportation and hauling of equipment in order to collect air quality data and maintain 22 air monitoring sites located across the county. Funding for the four vehicles is provided by the US Department of Homeland Security (DHS) Biowatch grant (2006-ST-091-000003-06), which was approved by the Board of Supervisors on October 19, 2011 (item C-85-11-019-3-02). Funding for the trailer is included in the FY 2011-12 Air Quality (850) General Fund (100) budget. Annual operating and maintenance costs for the vehicles are estimated to be $2,500 per year for each vehicle, which will be funded by the grant. Annual operating and maintenance costs for the trailer are estimated to be $200 per year and will be funded by the Air Quality Department’s fee fund (504). A detailed, cross-referenced list of vehicle identification numbers is kept on file in the Clerk of the Board’s Office. Due to the expansion of the number of air monitoring sites that was requested by the US Department of Homeland Security, additional vehicles are required to provide necessary transportation of Air Monitoring staff to these sites to ensure the monitors are functioning correctly and to collect air samples as required by DHS. The trailer is required in order to haul air monitoring equipment, replacement parts, filters, and other supplies to these sites across the county. Funding for the vehicles was requested via the grant application process and was approved by DHS as noted in the grant award notice. (C-85-12-007-V-00)