Vote: adopted

Item Text

75. IGA FROM ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve Intergovernmental Agreement (IGA) Contract No. (ADHS13-034910) HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. The Price Sheet amount is for a not-to-exceed $798,299 for the budget period July 1, 2012 through June 30, 2013. The term is July 1, 2012 to June 30, 2017. This grant deviates from County policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expense are estimated to be $546,310. The Department of Public Health’s indirect rate for FY 2012-2013 is 15.8%. Total indirect expenses based on full award are estimated to be $113,184 of which $81,946 is recoverable and $31,238 is not recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-13-050-3-00)

Vote: adopted

Item Text

83. AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FROM ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve Purchase Order No. ADHS13-034910:1 to Intergovernmental Agreement (IGA) for HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. This Purchase Order is for $399,150 for the budget period July 1, 2013 through June 30, 2014; with a contract total not-to-exceed amount of $798,299. The term of this Agreement is July 1, 2012 through June 30, 2017. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expenses are estimated at $251,062. The Department of Public Health’s indirect rate for FY2013-2014 is 15%. Total indirect expenses based on full award are estimated to be $54,224 of which $37,659 is recoverable and $16,565 is not recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-050-3-01)

Attachments (1)

Vote: adopted

Item Text

48. PURCHASE ORDER TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve Purchase Order (ADHS13-034910:2) to Intergovernmental Agreement (IGA) Contract No. (ADHS13-034910) BTCD Maricopa HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. This Purchase Order is for the total not to exceed amount of $798,299, for the budget period of July 1, 2014 through June 30,2015. The term is July 1, 2012 through June 30, 2017. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expenses are estimated to be $577,692. The Department of Public Health’s indirect rate for FY2014-2015 is 14.8%. Total indirect expenses based on full award are estimated to be $102,917 of which $86,653 is recoverable and $16,264 is not recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-050-3-02)

Attachments (1)

Vote: adopted

Item Text

40. PURCHASE ORDER TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve retroactive Purchase Order (ADHS13-034910:3) to Intergovernmental Agreement (IGA) Contract No. (ADHS13-034910) BTCD Maricopa HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. This Purchase Order is for the total not to exceed amount of $399,150, for the budget period of July 1, 2015 through June 30, 2016. The term is July 1, 2012 through June 30, 2017. The retroactive is due to the processing time at ADHS. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expenses are estimated to be $289,134. The Department of Public Health’s indirect rate for FY2015-2016 is 15.8%. Total indirect expenses based on full award are estimated to be $54,461 of which $43,370 is recoverable and $11,091 is not recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-050-3-03)

Attachments (1)

Vote: adopted

Item Text

74. PURCHASE ORDER FOR IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve retroactive modification to Purchase Order (PO) (ADHS13-034910:3) to Intergovernmental Agreement (IGA) Contract No. (ADHS13-034910) BTCD Maricopa HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. This modified PO is for the total not to exceed amount of $199,575.00 (see line 4), for the budget period of July 1, 2015 through June 30, 2016. The term is July 1, 2012 through June 30, 2017. The retroactive is due to the processing time at ADHS. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expenses are estimated to be $144,567.00. The Department of Public Health’s indirect rate for FY2015-2016 is 15.8%. Total indirect expenses based on full award are estimated to be $27,230 of which $21,685 is recoverable and $5,545 is not recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-050-3-04)

Attachments (1)

Vote: adopted

Item Text

71. PURCHASE ORDER FOR IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve retroactive modification to Purchase Order (PO) (ADHS13-034910:3) to IGA Contract No. (ADHS13-034910) BTCD Maricopa HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. This modified PO is for the remaining 25% of the grant award; in the not to exceed amount of $199,574.00 (see line 5-6), for the budget period of July 1, 2015 through June 30, 2016. The full award amount for FY15-16 is $798,299.00. The term of the agreement is July 1, 2012 through June 30, 2017. The retroactive is due to the processing time at ADHS. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expenses are estimated to be $144,566. The Department of Public Health’s indirect rate for FY2015-2016 is 15.8%. Total indirect expenses based on full award are estimated to be $27,230 of which $21,685 is recoverable and $5,545 is not recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-050-3-05)

Attachments (1)

Vote: approved

Item Text

49. PURCHASE ORDER TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV PREVENTION SERVICES Approve retroactive Purchase Order (ADHS13-034910:5) to Intergovernmental Agreement (IGA) Contract No. (ADHS13-034910) BTCD Maricopa HIV Prevention Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding for the HIV Prevention Services. Please approve the approved Contract total of $798,299 (see Item 1) for the budget period of July 1, 2016 through June 30, 2017. The term is July 1, 2012 through June 30, 2017. The retroactive is due to the processing time at ADHS. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% salaries and employee related expenses indirect cost reimbursement. Salaries and employee related expenses are estimated to be $677,930. The Department of Public Health’s indirect rate for FY2016-2017 is 15.1%. Total indirect expenses based on full award are estimated to be $104,729 of which $101,690 is recoverable and $3,039 is not recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-13-050-3-06)

Attachments (1)