Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

49.AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR PROP 201 SMOKE FREE ARIZONA Approve a retroactive amendment No. 1 for Intergovernmental Agreement (IGA), Contract No. ADHS18-175355, Prop 201 Smoke Free Arizona between Arizona Department of Health Services (ADHS) and Maricopa County through its Department of Public Health (MCDPH), Office of Worksite Health Innovation to provide continued funding for PROP 201 Education and Compliance Activities Program. The price sheet is effecti

Item Text

49. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR PROP 201 SMOKE FREE ARIZONA Approve a retroactive amendment No. 1 for Intergovernmental Agreement (IGA), Contract No. ADHS18-175355, Prop 201 Smoke Free Arizona between Arizona Department of Health Services (ADHS) and Maricopa County through its Department of Public Health (MCDPH), Office of Worksite Health Innovation to provide continued funding for PROP 201 Education and Compliance Activities Program. The price sheet is effective July 1, 2020 through June 30, 2021 in the total not-to-exceed amount of $816,413. The term of the agreement is from July 1, 2017 through June 30, 2022. It is mutually agreed that the IGA referenced is amended as follows: 1. Pursuant to Terms and Conditions, Page Seven (7), Provision Six (6), Contract Changes, Subsection (6.1), Amendments, Purchase Orders and Change Orders, the Price Sheet of the Agreement is hereby revised and replaced by the Price Sheet of this Amendment One (1). 2. Pursuant to Terms and Conditions, Page Seven (7), Provision Six (6), Contract Changes, Subsection (6.1), Amendments, Purchase Orders and Change Orders, the Special Terms and Conditions is revised to add the following: 22. Authorization for Provision of Services: Authorization for purchase of services under this contract shall be made only upon ADHS issuance of a Purchase Order that is signed by an authorized agent. The Purchase Order will indicate the contract number and the dollar amount of funds authorized. The Contractor shall only be authorized to perform services up to the amount on the Purchase Order. ADHS shall not have any legal obligation to pay for services in excess of the amount indicated on the Purchase Order. No further obligation for payment shall exist on behalf of ADHS unless a) the Purchase Order is changed or modified with an official ADHS Procurement Change Order, and/or b) an additional Purchase Order is issued for purchase of services under this contract. The Department of Public Health’s indirect rate for FY 2019-20 is 18.8%. Indirect costs are fully recoverable in the amount of $129,197. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. This grant award is reoccurring and has been awarded to the department in previous years. There is no cash or in-kind match requirement and indirect costs are fully recoverable. Ongoing cash contributions are not required. The grant award is not a mandated function but provides a benefit to the citizens by delivering community-based tobacco cessation and prevention programs. The Programs provide an education component and responds to written, on-line, and telephone complaints or other means of communication directly received from the public as provided in the County delegation authority. The grant award is not competitively bid, and the department’s operating budget is not required to absorb any costs. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-18-001-3-03)

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Vote — approved

Steve Gallardo	yes
Jack Sellers	yes
Bill Gates	yes
Clint Hickman	yes
Steve Chucri	yes

$53.25 $67,704-$110,760 (C-31-22-115-X-00) Motion to approve by Supervisor Steve Gallardo, seconded by Supervisor Clint Hickman Ayes: Jack Sellers, Bill Gates, Steve Chucri, Clint Hickman, Steve Gallardo

Item Text

53. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR PROP 201 SMOKE FREE ARIZONA Approve a retroactive amendment No. 1 for Intergovernmental Agreement (IGA), Contract No. ADHS18-175355, Prop 201 Smoke Free Arizona between Arizona Department of Health Services (ADHS) and Maricopa County through its Department of Public Health (MCDPH), Office of Worksite Health Innovation to provide continued funding for PROP 201 Education and Compliance Activities Program. The price sheet is effective July 1, 2021 through June 30, 2022 in the total not-to-exceed amount of $816,413. The term of the agreement is from July 1, 2017 through June 30, 2022. It is mutually agreed that the IGA referenced is amended as follows: 1. Pursuant to Terms and Conditions, Page Seven (7), Provision Six (6), Contract Changes, Subsection (6.1), Amendments, Purchase Orders and Change Orders, the Price Sheet of the Agreement is hereby revised and replaced by the Price Sheet of this Amendment One (1). 2. Pursuant to Terms and Conditions, Page Seven (7), Provision Six (6), Contract Changes, Subsection (6.1), Amendments, Purchase Orders and Change Orders, the Special Terms and Conditions is revised to add the following: 22. Authorization for Provision of Services: Authorization for purchase of services under this contract shall be made only upon ADHS issuance of a Purchase Order that is signed by an authorized agent. The Purchase Order will indicate the contract number and the dollar amount of funds authorized. The Contractor shall only be authorized to perform services up to the amount on the Purchase Order. ADHS shall not have any legal obligation to pay for services in excess of the amount indicated on the Purchase Order. No further obligation for payment shall exist on behalf of ADHS unless a) the Purchase Order is changed or modified with an official ADHS Procurement Change Order, and/or b) an additional Purchase Order is issued for purchase of services under this contract. The Department of Public Health’s indirect rate for FY 22 is 17.97%. Indirect costs are fully recoverable in the amount of $124,362. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. This grant award is reoccurring and has been awarded to the department in previous years. There is no cash or in-kind match requirement and indirect costs are fully recoverable. Ongoing cash contributions are not required. The grant award is not a mandated function but provides a benefit to the citizens by delivering community-based tobacco cessation and prevention programs. The Programs provide an education component and responds to written, on-line, and telephone complaints or other means of communication directly received from the public as provided in the County delegation authority. The grant award is not competitively bid, and the department’s operating budget is not required to absorb any costs. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-18-001-3-04)

Attachments (1)