Vote — approved

Jack Sellers	yes
Thomas Galvin	yes
Bill Gates	yes
Clint Hickman	yes
Steve Gallardo	yes

Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Clint Hickman, Steve Gallardo

Item Text

69. IGA FROM ARIZONA DEPARTMENT OF HEALTH SERVICES RYAN WHITE EARLY PREVENTION SERVICES PROGRAM Approve Intergovernmental Agreement (IGA) CTR065199 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health to provide funding for Ryan White Early Prevention Services. The funding for this program is in the not-to-exceed amount of $932,880.00 for the budget period January 01, 2023, through December 31, 2024. The term of the agreement is from January 01, 2023, through December 31, 2028. This is a new IGA with no requirement for in-kind match or ongoing contributions. This award was not competitive. Ryan White Early Prevention Services are not a mandated function but provide benefits to citizens by providing HIV Testing Services, Partner Support Services, and Data to Care Activities. Although this is a new IGA, this grant award is recurring and has been awarded to the department for several years. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% of salaries and employee related expenses. The Department of Health’s indirect rate for FY24 is 15.65%. Total indirect expenses are estimated to be $126,952.80 of which $5,272.80 is not recoverable and will be absorbed by the department’s operating budget. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-24-142-X-00)

Attachments (1)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo

Item Text

58. PURCHASE ORDERS FROM ARIZONA DEPARTMENT OF HEALTH SERVICES RYAN WHITE EARLY PREVENTION SERVICES PROGRAM Approve two (2) retroactive purchase orders (PO) 687280 and (PO) 689339 for Intergovernmental Agreement (IGA) CTR065199 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health to provide funding for Ryan White Early Prevention Services. The POs were issued by ADHS on July 29, 2024, and August 2, 2024. Internal program changes and the separation of components of the IGA delayed the correction of the POs. The combined POs not to exceed amount total $790,000.00 for the budget period of April 1, 2024, through March 31, 2025. The IGA term is January 01, 2023, through December 31, 2028. PO 687280 in the amount of $150,000 covers the time period of April 1, 2024, through July 31, 2024. The Department of Health’s indirect rate for FY25 is 15.79%. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% of salaries and employee related expenses. Total indirect expenses are estimated to be $20,595.65 of which $19,565.22 is recoverable and $1,030.43 is not recoverable and will be absorbed by the department’s operating budget. PO 689339 in the amount of $640,000 covers the time period of August 1, 2024, through March 31, 2025. The Department of Health’s indirect rate for FY25 is 15.79%. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 15% of salaries and employee related expenses. Total indirect expenses are estimated to be $87,874.78 of which $83,478.26 is recoverable and & $4,396.52 is not recoverable and will be absorbed by the department’s operating budget. This grant has been awarded to MCDPH many times in the past. This award was not competitive and there is no cash or in-kind match required. Ryan White Early Prevention Services are not a mandated function but provides benefit to citizens by providing HIV Testing Services, Partner Support Services, and Data to Care Activities. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-24-142-X-01)

Attachments (2)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	absent

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko Absent: Steve Gallardo

Item Text

77. PURCHASE ORDER FOR IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES RYAN WHITE EARLY PREVENTION SERVICES PROGRAM Approve a retroactive purchase order (PO) 782111 for Intergovernmental Agreement (IGA) CTR065199 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for Ryan White Early Prevention Services (EPS). The PO was issued by ADHS on June 26, 2025. The PO not-to-exceed amount is $466,440.00 for the budget period of April 1, 2025, through March 31, 2026. The IGA term is January 01, 2023, through December 31, 2028. The Ryan White EPS Program aims to support the end of HIV in Maricopa County through by providing HIV Testing Services, Partner Support Services, and Data to Care Activities. This grant has been awarded to MCDPH many times in the past. This award was not competitive and there is no cash or in-kind match required. Ryan White Early Prevention Services are not a mandated function but provides benefit to citizens by providing support of HIV services. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement but a maximum of 15%. The full indirect costs are estimated at $67,694.64 of which $60,840.00 is recoverable and $6,854.64 is unrecoverable. Program costs not covered by the grant will be subsidized by the MCDPH indirect cost pool. Departmental indirect rates are re-established at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-24-142-X-03)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo

Item Text

56. PURCHASE ORDER FROM ARIZONA DEPARTMENT OF HEALTH SERVICES RYAN WHITE EARLY PREVENTION SERVICES PROGRAM Approve a retroactive purchase order (PO) 819935 for Intergovernmental Agreement (IGA) CTR065199 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for Ryan White Early Prevention Services (EPS). The PO was issued by ADHS on October 22, 2025. The not-to-exceed amount is $466,440.00 for the budget period of July 01, 2025, through March 31, 2026. The IGA term is January 01, 2023, through December 31, 2028. The Ryan White EPS Program provides HIV support services in Maricopa County. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement but a maximum of 15%. The full indirect costs are estimated at $67,694.64, of which $60,840.00 is recoverable and $6,854.64 is unrecoverable. Program costs not covered by the grant will be subsidized by the MCDPH indirect cost pool. Departmental indirect rates are re-established at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. This award is reoccurring and has been awarded to the department in previous years. There is no cash or in-kind match required. The grant award is non-competitive and is not a mandated function but provides a benefit to the served populations. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-24-142-X-04)

Attachments (1)