Vote — approved

Jack Sellers	yes
Thomas Galvin	yes
Bill Gates	yes
Clint Hickman	yes
Steve Gallardo	yes

Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Clint Hickman, Steve Gallardo

Item Text

146. IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR ENHANCED HIV SURVEILLANCE Approve Intergovernmental Agreement (IGA) CTR071176 for the Enhanced Surveillance Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to collaborate closely with ADHS and the HIV-Surveillance Program to improve the processing of HIV cases and related surveillance epidemiology functions and database management capacity. This Agreement's objective is to provide staffing to enhance HIV surveillance in case reporting, general data management, and analysis. These funds are provided to the State Health Departments to provide HIV prevention, surveillance, hepatitis C prevention, and HIV care services in Arizona. The not-to-exceed amount is $237,806.80 per year. The contract term is April 1 2024, through March 31, 2029. The total award amount is $237,806.80, of which $204,563.37 is Federal Surveillance funds and $33,243.43 is from a state appropriation for HIV surveillance. This is not the first time this grant has been awarded to MCDPH and it is unknown if it will be awarded again. It is non-competitive and there is no cash or in-kind match required. This grant is not a mandated function but provides a valuable service to the community. This is a new 5 year period grant. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 10%. The full indirect costs are estimated at $34,136.09 of which $21,618.80 is recoverable and $12,517.29 is unrecoverable. Program costs not covered by the grant will be subsidized by the MCDPH indirect cost pool. Departmental indirect rates are re-established at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a grant from ADHS and will not affect the County’s general fund. There are no future/ongoing contributions for this contract. (C-86-25-029-X-00)

Attachments (1)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo

Item Text

55. PURCHASE ORDER FROM ARIZONA DEPARTMENT OF HEALTH SERVICES FOR ENHANCED HIV SURVEILLANCE Approve a retroactive purchase order (PO) 733718 for Intergovernmental Agreement (IGA) CTR071176 for the Enhanced Surveillance Program between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to improve the processing of HIV cases and related surveillance epidemiology functions and database management capacity. Funding is in the amount of $75,000.00 for the budget period of August 1, 2024, through May 31, 2025. The IGA term is April 1, 2024, through March 31, 2029. This grant has been awarded to MCDPH many times in the past, but it is unknown if it will be awarded again. It is non-competitive and there is no cash or in-kind match required. This grant is not a mandated function but provides a valuable service to the community. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 10%. The full indirect costs are estimated at $10,765.91 which $6,818.18 is recoverable and $3,947.73 is unrecoverable. Program costs not covered by the grant will be subsidized by the MCDPH indirect cost pool. Departmental indirect rates are re-established at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a grant from ADHS and will not affect the County’s general fund. (C-86-25-029-X-02)

Attachments (1)

Vote — approved

Thomas Galvin	yes
Kate Brophy McGee	yes
Mark Stewart	yes
Debbie Lesko	yes
Steve Gallardo	yes

Ayes: Thomas Galvin, Kate Brophy McGee, Mark Stewart, Debbie Lesko, Steve Gallardo

Item Text

55. PURCHASE ORDER FOR IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HIV ENHANCED SURVEILLANCE Approve a retroactive purchase order (PO) PO0000742517-1 for Intergovernmental Agreement (IGA) CTR071176 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) for to improve the processing of HIV cases and related surveillance epidemiology functions and database management capacity. The PO was issued by ADHS on April 14, 2025. A previous PO 733718 was approved in the amount of $75,000 on February 12, 2025. The PO’s additional funds not-to-exceed amount is $30,000 for the budget period August 1, 2024, through May 31, 2025, making the new not to exceed total $105,000. The IGA term is April 01, 2024, through March 31, 2029. This grant has been awarded to MCDPH many times in the past, but it is unknown if it will be awarded again. It is non-competitive and there is no cash or in-kind match required. This grant is not a mandated function but provides a valuable service to the community. This grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement but a maximum of 10%. The full indirect costs are estimated at $4,306.36 which $2,727.27 is recoverable and $1,579.09 is unrecoverable. Program costs not covered by the grant will be subsidized by the MCDPH indirect cost pool. Departmental indirect rates are re-established at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a grant from ADHS and will not affect the County’s general fund. (C-86-25-029-X-03)

Attachments (1)