Vote: adopted

Item Text

31. APPLY AND ACCEPT EDWARD BYRNE MEMORIAL JUSTICE GRANT (JAG) 2018 1. Approve the application, and if awarded, accept the award for grant funding from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. FY2018 Local Solicitation (2018-H2921-AZ-DJ) in the total amount of $1,018,655. 2. Authorize the Chairman of the Board of Supervisors to execute IGA between Maricopa County and the Cities of Phoenix and Mesa. Because disparity exists between the County and the Cities of Phoenix and Mesa, an IGA is required pursuant to the grant application. This IGA includes negotiated reallocation to Maricopa of $301,866 and $716,789 in funds reallocated to the City of Mesa ($129,000) and the City of Phoenix ($587,789). Grant awards are to be expended within four (4) year period of time, starting retroactively on October 1, 2017 and ending September 30, 2021. The JAG grant does allow up to 10 percent of the award for the administrative costs associated with administering JAG funds, which includes indirect costs, and Maricopa County has been designated as the fiscal agent for this consortium and municipalities. 3. Authorize and Approve the Chairman of the board to sign the Certification of Assurances for the 2018 JAG Funds. 4. Approve the distribution of 2018 JAG funding among five (5) county departments. Maricopa County will receive $301,866 through this grant. The Assistant County Manager’s Office will receive $101,866; Adult Probation will receive $40,000; The County Attorney’s Office will receive $40,000; The Sheriff’s Office will receive $40,000; The Office of the Medical Examiner will receive $40,000, and Juvenile Probation will receive $40,000. 5. Approve, if awarded, the allocation of funding to County Departments as outlined below. Recovery of Indirect costs for remaining county departments (Adult Probation, County Attorney, Sheriff’s Office, Office of the Medical Examiner and Juvenile Probation) and sub-recipients is not allowed. Assistant County Manager/Justice System Planning and Information (JSPI) FY 2019 indirect rate is 47.1%. JSPI will receive a total of $101,866 for grant administration, which includes $47,978 indirect cost recover, which is allowable. Adult Probation will receive a total of $40,000; at their FY 2019 indirect rate of 13.3%, their indirect costs are $5,320, all of which is unallowable. The County Attorney’s Office will receive a total of $40,000; at their FY 2019 indirect rate of 13.5%, their indirect costs are $5,400, all of which is unallowable. Juvenile Probation will receive a total of $40,000; at their FY 2019 indirect rate of 23.3%, their indirect costs are $9,320, all of which is unallowable. The Office of the Medical Examiner will receive a total of $40,000; at their FY 2019 indirect rate of 20.85%, their indirect costs are $8,340, all of which is unallowable The Sheriff’s Office will receive a total of $40,000; at their FY 2019 indirect rate of 18.3%, their indirect costs are $7,320, all of which is unallowable. Total indirect costs are $83,678 of which $47,978 is recoverable and $35,700 is unallowable. The unrecoverable indirect costs will be absorbed by each departments’ operating budgets. 6. Pursuant to A.R.S. 42-17106 (B), approve the following a. Increase the revenue and expenditure authority in the Assistant County Manager (D950) Non Departmental Grant (249) Operating (OPER) in the amount of $818,655. Grant revenues are not local revenues for the purpose of constitutional expenditure limitation, and therefore, expenditure of the funds in not prohibited by the budget laws. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S §42-17105. The grant award is reoccurring and has been awarded to the department previously. The department has no in-kind match requirement or ongoing cash contributions during the grant award period. The grant allows up to 10% for administration which includes indirect costs. The grant award is not a mandated function but provides a benefit to the citizens by providing states and units of local governments with critical funding necessary to support a range of program areas including law enforcement, prosecution and court programs, prevention and education programs, corrections and community corrections, drug treatment and enforcement, crime victim and witness initiatives, and planning, evaluation, and technology improvement programs. The grant award is competitively bid and other eligible agencies may or may not bid on this grant award. Any unallowable indirect costs will be absorbed by the departments. The grant award will begin 10/1/2017 and end 9/30/2021. D950 will retain $101,866. The grant allows up to 10% for administration which includes indirect costs. The Maricopa County Department of Finance has calculated the Assistant County Manager - Department D950’s composite indirect cost rate at 47.1% ($47,978). (C-95-19-002-G-00)

Attachments (2)

Vote — approved

Steve Gallardo	yes
Bill Gates	abstain
Clint Hickman	abstain
and Clint Hickman	yes
Steve Chucri	yes

30.AMENDED CERTIFICATIONS AND ASSURANCES FOR EDWARD BYRNE JUSTICE ASSISTANCE GRANT PROGRAM FY2018Authorize the Chairman to sign the new Certifications and Assurances for the Justice Assistance Grant (JAG) 2018. Terms of the Agreement remain the same; however, the signature page for the Chief Executive has been modified and must conform to the Federal Guidelines.The item was originally approved August 15, 2018 (C-95-19-002-G-00). (C-95-19-002-G-01) Motion to approve by Supervisor Hickman, seconde

Item Text

30. AMENDED CERTIFICATIONS AND ASSURANCES FOR EDWARD BYRNE JUSTICE ASSISTANCE GRANT PROGRAM FY2018 Authorize the Chairman to sign the new Certifications and Assurances for the Justice Assistance Grant (JAG) 2018. Terms of the Agreement remain the same; however, the signature page for the Chief Executive has been modified and must conform to the Federal Guidelines. The item was originally approved August 15, 2018 (C-95-19-002-G-00). (C-95-19-002-G-01)

Attachments (3)