Attachment B - Leadership and Governance Key Activities.pdf

Activity 
Developing 
Bylaws 
Developing 
Governance 
Structure 
•.11'1 HEAD START
l]Jr.BIRTH TO FIVE PROGRAM 
Leadership and Governance Key Activities 
Management Team 
• Draft governing body and Policy
Council bylaws and amendments
• Draft policies and procedures for
consideration by Policy Council and
governing body
• Oversee the implementation of approved
policies and procedures
• Provide training to governing body/ and
Policy Council
• Focus on continuous quality improvement
• Oversee management and protection of
program data
• Maintain automated accounting and
recordkeeping system
• Monitor goals, objectives, and
regulatory compliance
• Establish and manage parent
committees to:
o Advise staff on parent
engagement activities
o Communicate with Policy
Council/Committee
o Participate in the recruitment and
screening of Head Start
employees
I 
Policy Council/Committee 
• Submit decisions regarding Policy Council
bylaws to governing body/
• Approve and submit to the governing
body/ decisions regarding:
o Activities to actively involve parents
and ensure responsive services
o Recruitment, selection, and
enrollment priorities
o Funding applications and amendments
o Budget planning, including policies
supporting Policy Council activities
o Policy Council bylaws and
election procedures
o Head Start program personnel policies
and decisions, including criteria
for employment and dismissal of
program staff
o Recommendations on delegates and
service areas
I 
Governing Body 
• Adopt bylaws and amendments for
governing body/ andPolicy Council
• Select delegate agencies and
service areas
• Establish procedures and criteria for
recruitment, selection, and enrollment
• Review results and follow-up from
federal monitoring
• Review and approve:
o Funding applications and
amendments
o Major policies and procedures,
including self-assessment and
financial audit
o Progress on implementing the
Head Start grant, including
corrective actions
o Personnel policies regarding the
hiring, evaluation, termination,
and compensation of agency
employees, including the
Head Start director and
management team
o Financial management,
accounting, and reporting policies
ATTACHMENT B

Activity 
Management Team 
Developing 
Governance 
Structure 
• Outline planning process and protocols
for the planning committee, including
staffing considerations
Providing 
• Review key reports and recommend
q>rogram and school readiness
Leadership 
plans
and 
Strategic 
• Prepare goals and objectives
Direction 
• Use program plans to support reporting,
ongoing monitoring, and self-assessment
• Outline required adjustments to goals
and objectives
Policy Council/Committee 
• Work with staff to select planning
committee with focus on parent
engagement
• Review recommendations for
planning committee
• Approve goals and objectives
• Respond to progress reports
• Use data for ongoing oversight
and correction
• Approve adjusted goals and objectives
Governing Body 
o Major expenditures and
operating budget
o Selection of an auditor and actions
to correct audit findings
• Adopt:
o Procedures for accessing and
collecting information
o Standards of conduct, including
conflicts of interest and complaints
o Procedures for selecting Policy
Council members
o Procedures for utilizing
advisory committees
• Work with management staff to
select planning committee, including
governing body/ representation
• Review recommendations for
planning committee
• Ratify goals and objectives
• Respond to progress reports
• Use data for ongoing oversight
and correction
• Ratify adjusted goals and objectives

Activity 
Monitoring 
Program 
Performance 
Ensuring 
Consensus 
Management Team 
• Generate reports to monitor compliance
and goal attainment that include:
o U.S. Department of Health and
Human Services (HHS) secretary
communication
o Financial statements
o Program information summaries
o Ongoing monitoring results
o Data on school readiness
o Enrollment
o U.S. Department of Agriculture
(USDA) nutrition reports
o Financial audit
o Self-assessment
o Community assessment
o Program Information Report (PIR)
• Develop procedures with governing
body/ and Policy Counciland facilitate
selection of mediator
and arbitrator
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Early Childhood
National Centers 
Policy Council/Committee 
• Review related reports
• Use data for ongoing oversight, correction,
and self-assessment
Governing Body 
• Review related reports
• Use data for ongoing oversight,
correction, and self-assessment
Flow of Reports 
• Jointly establish written procedures for resolving internal disputes between governing
body/ and Policy Council in a timely manner that include impasse procedures. These
procedures:
o Demonstrate the governing body/ considers proposed decisions fromthe Policy
Council and vice versa
o Require the governing body/ and the Policy Council to notify theother in
writing why it does not accept a decision
o Describe a decision-making process and a timeline to resolve disputes and reach
decisions that are not arbitrary, capricious, or illegal
• If the agency's decision-making process does not result in a resolution and an
impasse continues, governing body/ and Policy Council must select amutually
agreeable third-party mediator and participate in a formal process of mediation that
leads to a resolution of the dispute
• If no resolution is reached with a mediator, governing body and Policy Council must
select a mutually agreeable arbitrator whose decision is final. This does not apply to
American Indian and Alaska Native (AIAN) programs
NATIONAL CENTER ON 
Program Management and Fiscal Operations 
https://eclkc.ohs.acf.hhs.gov/ncpmfo