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Ordinance G-XXXX
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY
OF THE FINAL ADOPTED ORDINANCE
ORDINANCE G-XXXX
AN ORDINANCE AMENDING ORDINANCE G-7241 TO
INCLUDE PROPOSED REVISIONS TO PHOENIX CITY
CODE CHAPTER 18, ARTICLE XI, SECTION 18-413(A)
RELATED TO THE REQUIREMENT TO POST HEAT
SAFETY PLANS.
_______________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX as
follows:
SECTION 1. That Chapter 18, Article XI, Section 18-413(A) is hereby
amended and revised to clarify language for contractor requirements related to the
posting of heat safety plans as follows:
ARTICLE XI.
CONTRACTOR REQUIREMENTS FOR THE MITIGATION OF HEAT-RELATED
ILLNESSES AND INJURIES IN THE WORKPLACE.
* * * * *
* * * * *
Sec. 18-413. Requirements of contractors.
A.
Required Contract Language. The following clause is required to appear in all
contracts between the City and contractor and contract between the contractor and its
subcontractors, sublicenses, and sublicensees and sublessees:
Any contractor whose employees and contract workers perform work in an outdoor
environment under this contract must keep on file a written heat safety plan. The City may
request a copy of this plan and documentation of all heat safety and mitigation efforts
currently implemented to prevent heat-related illnesses and injuries in the workplace. The
plan must also be posted IN ENGLISH AND SPANISH ON A BULLETIN BOARD IN A
BREAK ROOM where it is accessible to employees. IF A CONTRACTOR DOES NOT
HAVE A BREAK ROOM, THE HEAT SAFETY PLAN MUST BE PHYSICALLY PLACED
IN A CONSPICUOUS LOCATION IN THE WORKPLACE WHERE NOTICES TO
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ATTACHMENT A
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Ordinance G-XXXX
EMPLOYEES ARE CUSTOMARILY POSTED. THE HEAT SAFETY PLAN MUST ALSO
INCLUDE A CONTACT NUMBER OF THE CONTRACTOR THAT ALL EMPLOYEES
AND CONTRACT WORKERS CAN CALL IF THEY NEED TO INQUIRE OR REPORT
ANY HEAT SAFETY ISSUES. At a minimum, the heat safety and mitigation plan and
documentation required under this provision shall include each of the following as it
relates to heat safety and mitigation:
1. Availability of sanitized cool drinking water free of charge at locations that are
accessible to all employees and contract workers.
2. Ability to take regular and necessary breaks as needed and additional breaks
for hydration.
3. Access to shaded areas and/or air conditioning.
4. Access to air conditioning in vehicles with enclosed cabs. all such vehicles must
contain functioning air conditioning by no later than May 1, 2025.
5. Effective acclimatization practices to promote the physiological adaptations of
employees or contract workers newly assigned or reassigned to work in an outside
environment.
6. Conduct training and make it available and understandable to all employees and
contract workers on heat illness and injury that focuses on the environmental and
personal risk factors, prevention, how to recognize and report signs and symptoms
of heat illness and injury, how to administer appropriate first aid measures and how
to report heat illness and injury to emergency medical personnel.
The contractor further agrees that this clause will be incorporated in all
subcontracts with subcontractors, sublicensees or sublessees who may perform
labor or services in connection with this contract. Additionally, the contractor
agrees to require all subcontractors, sublicensees or sublessees to include this
clause in all contracts with any third party who is contracted to perform labor or
services in connection with this contract. It is the obligation of the contractor to
ensure compliance by its subcontractors.
B. Documentation.
In addition to the documents required in subsection a, upon request contractors
shall provide additional documentation verifying that mitigation efforts to protect
against heat-related illness or injury in the workplace are being utilized.
C. Monitoring.
The department primarily responsible for managing any contract covered by this
article shall monitor compliance with the provisions of this article.
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Ordinance G-XXXX
* * * * *
* * * * *
* * * * *
SECTION 2. That other than the amendments and revisions provided in
Section 1 above, all language in Ordinance G-7241 shall remain in full force and effect.
PASSED by the City Council of the City of Phoenix this 2nd day of July,
2025.
_______________________________
M A Y O R
_______________________________
Date
ATTEST:
____________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:_________________________
Deryck R. Lavelle
Chief Assistant City Attorney
REVIEWED BY:
____________________________
Jeffrey Barton, City Manager
DRL:efl:(LF25-1495):7-2-25:_________
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