Attachment A_Campaign Information Policy Proposed Changes.pdf

CAMPAIGN INFORMATION POLICY 
This Campaign Information Policy provides guidelines for responding to information and 
research requests by incumbent and non-incumbent candidates during election 
campaigns.  
•
In order to be placed on the candidates’ information mailing list, persons intending to
run for elective City office are requested to file a completed form with the City Clerk
stating that they intend to be a candidate.
•
All candidates will be given access to information which is immediately available to
staff without research, or which may be photocopied. A photocopy charge will be
assessed, which is the standard charge for copies of public records.
•
Information or research requested by the Mayor and City Council to fulfill their duties
and responsibilities, which can be prepared with less than eight hours of staff time,
will be routinely performed and distributed to the Mayor and City Council during the
campaign period. Copies of this information will be made available to other
candidates upon request.
•
Personal information collected by the City must be used solely for the purpose for
which it was collected. Aside from early voting lists provided by the City Clerk, City
mailing lists cannot be provided to or used by incumbent or non-incumbent
candidates for campaign-related mailings.
•
Research requests made by non-incumbents will be performed only upon City
Council approval. Research requests made by incumbents that require more than
eight hours of preparation only will be performed upon City Council approval. Once
prepared, this information will be distributed to the Mayor and City Council. Other
candidates may obtain this information upon request.
•
Requests for information or research must be made by the individual candidate and
not by campaign personnel. If campaign staff asks for information other than what is
normally available to citizens, City staff will courteously indicate that the candidate
must personally make special information requests.
•
During the 60 days prior to the applicable November, March or Special Election Day,
all ballot certified incumbent and non-incumbent candidates for any elected office will
not receive air time on PHXTV in any programming other than regularly scheduled
coverage of City Council meetings and other official City events.
ATTACHMENT A

•
During the 60 days prior to the applicable November, March or Special Election Day, 
all ballot certified incumbent candidates shall not issue, with City dollars, any 
unsolicited newsletters/brochures (both electronic or printed) or paid advertisements. 
Regular communications such as newsletters to opted-in parties, press releases and 
media statements, and social media posts are permitted.  Routine constituent 
service communications are also permitted.